Emory

Events Manager, Candler School of Theology

Job Number
92477
Job Type
Regular Full-Time
Division
Candler School Of Theology
Department
Candler School Of Theology
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Business Operations
Campus Location (For Posting) : City
Atlanta
Location : Name
Emory Campus-Clifton Corridor

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Description

The Events Manager reports to the Chief Business Officer and attends meetings of the Dean's Council and Program Council. 

 

JOB DESCRIPTION:

  • Plans and executes meetings, functions, and special events for multiple units and departments.
  • Collaborates with staff and clients to establish event goals and objectives; develops and recommends event operating procedures; establishes and manages event planning timelines; creates task assignments; and proposes resources needed to execute event.
  • Determines fiscal requirements for events, prepares budgetary recommendations, and negotiates terms with vendors.
  • Works with designers to create invitations, promotional and other printed materials.
  • Oversees and facilitates event briefing and coordination of speakers/presenters.
  • Provides leadership, direction, and coordination among speakers, staff, and volunteers during event program/production.
  • Prepares post-event analysis to assess opportunities and make recommendations for improving events and services to internal and external constituencies, and to implement recommendations as appropriate.
  • Seeks out innovative and creative ideas for events through research, networking, and continuing education classes.
  • Performs related responsibilities as required.

DETAILED JOB RESPONSIBILITIES:

  • Compiles and maintains Candler's annual events list, collaborates on the planning and implementation of all the Dean's in person special events.
  • Manages strategic planning, development, implementation, and evaluation of assigned projects with school-wide impact.
  • Collaborates with faculty, staff, and external clients to establish in person event goals and objectives when appropriate.
  • Collaborates with all Candler Program areas to develop and implement in person events that support the school's goals and objectives.
  • Collaborates on student-lead in person events.
  • Provides guidance and support for faculty-initiated in person events.
  • Serves as liaison between various committees engaged in work on special projects/events.
  • Interfaces and collaborates with the University Office of Events on special projects and Commencement.
  • Interfaces and provides guidance for outside organizations hosting functions at Candler.
  • Develops policies and procedures for Candler's Office of Events and projects assigned by leadership, and recommends procedures for collaborative events.
  • Manages the tactical implementation of assigned events and event oversight, including timelines, task assignments, run of show, and briefing documents.
  • Oversees post-event evaluation, including but not limited to debriefing post-event reports, event surveys, and lessons learned.
  • Helps create and maintains a signature presence for all Candler in person events, including invitations to assigned events.
  • Recommends and manages event budgets as well as contract agreements. Monitors budgets, project proposals, records and invoices. Negotiates pricing for in person event services.
  • Recommends new events-related programs to enhance efficiencies and take advantage of economies of scale
  • Evaluates and recommends vendor selection for events and assigned projects.
  • Oversees vendor relationships for Candler facilities and works with Campus Services to coordinate building needs for events.
  • Oversees non-academic room bookings for Candler buildings. 
  • Coordinates staging and building maintenance services for events.
  • Oversees rental units for short-term visitors, including holders of endowed lectureship.
  • Hires, supervises, evaluates, and provides guidance to student employees and volunteers.
  • Proposes resources needed to execute in-person, virtual and hybrid events.
  • Manage hospitality for the Dean's suite, manages and stocks catering and Dean’s Suite kitchens.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree and
  • Three years of related experience, or equivalent combination of experience, education, and training.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.


Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).


Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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