Emory

Program Coordinator (Emory Law)

Job Number
93449
Job Type
Regular Full-Time
Division
School Of Law
Department
School of Law
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Campus Location (For Posting) : City
Atlanta
Location : Name
Emory Campus-Clifton Corridor

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

The Barton Child Law and Policy Center (Barton Center) and the Environmental Law and Natural Resources Law Program at Emory Law (Environmental Program) are seeking a Program Coordinator to facilitate the operations of the programs, affiliated law clinics, faculty, fellows, interns, and students so that the Barton Center and the Environmental Program can both fulfill their educational outcomes, legal representations, and community-oriented goals.  The ideal candidate is a person passionate about legal education as well as the missions of the Barton Center and the Environmental Program.  In your first year, you can expect to feel integrated into a team of cause-oriented lawyers and students who are committed to professional development and welcome the contributions of all toward common goals.  If you are a future-focused administrative professional seeking a new career challenge where your work will have an impact, we welcome your application.   

 

JOB DESCRIPTION:

 

  • Designs, implements, and coordinates operational facets of a specific Law School program including program-related conferences, conventions and/or meetings.
  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
  • Identifies and pursues ways to improve the efficiency and effectiveness of administrative procedures used by students and faculty.
  • Actively participates in committees pertaining to academic/programmatic services.
  • Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program.
  • Responds to inquiries regarding program requirements.
  • Advises students on matters related to the program; develops resources to address particular needs.
  • Provides direction, referral, and placement resources to students seeking employment opportunities in their respective field of study.
  • Develops promotional and communication materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
  • May assist in identifying funding resources and in developing fund-raising strategies and initiatives.
  • Prepares operational and statistical reports.
  • Maintains complete and accurate program records.
  • May maintain and update the departmental website.
  • May supervise program staff, interns, and/or volunteers.
  • Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

 

Program Operations

  • Supports unique programming within the Barton Center including the Legislative Advocacy Clinic, Policy Clinic, Juvenile Defender Clinic, Appeal for Youth Clinic, and Emory Summer Child Advocacy Program (ESCAP) and the juvenile and family law courses taught by affiliated faculty.
  • Supports unique programming within the Environmental and Natural Resources Law Program, including the Turner Environmental Law Clinic, environmental courses taught by affiliated faculty, environmental externships, and volunteer opportunities.
  • Identifies and responds to operational needs relating to facility management and program support.
  • Performs administrative tasks, including maintain records and files, making travel arrangements, processes invoices and expense reports, and answering incoming calls.

Communications and Marketing

  • Communicates with the programs’ advisory boards.
  • Writes gift acknowledgement letters.
  • Maintains program websites.

Student Support

  • Provides support for all tasks related to student enrollment in the programs’ clinics, clinic orientation, Student Practice Act certificates, time sheets, and student schedules.
  • Provides support for recruitment and hiring of post-graduate fellows.
  • Serves as departmental liaison to human resources and the registrar’s office to ensure timely and complete onboarding of program faculty, staff, post-graduate fellows, and students.
  • Provides support for solicitation of ESCAP placement supervisors, ESCAP candidate selection, and recruitment and onboarding of ESCAP interns.
  • May supervise program fellows.
  • Maintains and updates alumni archives.

Budget and Finance

  • Works with program directors to accurately process contracts and sponsored program funding (grants) from initial routing to project closeout.
  • Manages process for accepting gifts/donations.
  • Gathers relevant data to prepare and present monthly financial reporting on programmatic budgets with data provided by Emory Research Administrative Services (RAS) and Emory Law Finance.
  • Prepare the annual budget for both programs.
  • Track expenses for all programs on a monthly basis.
  • Process expense reports and payment requests according to Emory University and Emory Law School guidance.
  • Serves as liaison for contractors.
  • Serves as liaison with financial divisions of Emory Law School and Emory University to ensure timely and accurate processing of funding across multiple funding streams.

MINIMUM QUALIFICATIONS:

 

  • Bachelor's degree in a field related to the program and two years of related experience or an equivalent combination of education, training and experience.

PREFERRED QUALIFICATIONS:

 

  • Experience and familiarity with Emory’s Office of Sponsored Programs (OSP) and Research Administration Services (RAS) and related policies and processes to manage pre-award and post-award activities for sponsored programs (grants and contracts).
  • Experience and comfort with program budget development and management.
  • Outstanding data management, administrative, organizational, and interpersonal skills.
  • Strong attention to detail.
  • Must be willing to learn and implement new technologies to enhance task performance.
  • Excellent English oral and written communication skills.
  • Ability to initiate and follow-through with minimal supervision as well as meet deadlines, work under pressure, adapt to changing priorities, be part of a collegial team and balance competing assignments.
  • Experience working in or demonstrated ability to work with diverse constituencies and support an inclusive environment.
  • Experience in higher education, law firm, and/or public interest organization focused on children or the environment.

To Apply:

  • Applicants will be considered on a rolling basis until the position is filled with a first review on June 13.
  • Cover Letter
    • We acknowledge that it takes time to complete a cover letter. We do use the cover letter in our hiring process to evaluate communication skills. 
    • Providing a cover letter detailing how you meet the minimum and preferred qualifications as well as why you are interested in working in this specific area at Emory Law will allow us to move you through the process without asking for a specific writing sample later in the process.
    • While a cover letter is not required to apply, we do encourage you to submit one with your application to save time later in the process.

More About Emory Law:

Emory Law is a national and global leader in legal education that welcomes and supports a diverse law school community, produces path-breaking and influential scholarship, and offers exceptional teaching and practical learning opportunities that enable our alumni to become respected professionals and leaders in a rapidly changing world. Together, our community is working to secure a more fair and just society by advancing the rule of law.  Our innovative strategic plan seeks to fuel the ambitions and success of the students, staff and faculty who are drawn to join the Emory Law community.  We need people like you to join us so that our vision becomes reality.

 

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.


Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).


Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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