Senior Research Administrative Coordinator, Healthcare Human Factors Lab

Job Number
Job Type
Regular Full-Time
School Of Medicine
SOM: Medicine: Infectious Dis
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Campus Location (For Posting) : City
Location : Name
Emory Campus-Clifton Corridor

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


The Emory Healthcare Human Factors Lab is seeking a Senior Research Administrative Coordinator to manage an exciting new initiative to enhance healthcare infection prevention and control. This is a complex program with multiple projects and collaborators. The Sr. Research Admin Coordinator will be responsible for developing and managing multiple timelines of project activities and deliverables, leading collaborations with project stakeholders, managing reports and budgets, and tracking project expenditures.


The Emory Healthcare Human Factors Lab (HHFL) seeks to improve the safety, quality, and efficiency of healthcare through human factors-based research, evaluation, and design. Human Factors is a science that combines psychology and engineering to understand the interaction between humans and the systems in which they operate. Our lab leverages a team of cross-disciplinary faculty and staff and dedicated healthcare workers to deepen our understanding of healthcare workers and the equipment, processes, technology, and environments with which they interact.


The focus of the HHFL thus far has been on infection prevention and control (IPC) and personal protective equipment (PPE). Our team is currently working on projects that aim to address IPC challenges highlighted by the COVID-19 pandemic. These include simulation-based studies of IPC practices during adult and pediatric inpatient care and developing interventions to reduce the spread of multidrug-resistant organisms in skilled nursing facilities. Many HHFL projects are funded by the Centers for Disease Control and Prevention (CDC). We plan to expand to other areas of healthcare soon.



  • Assists in managing administrative activities associated with research projects including training and supervision of personnel, grant and budget preparation, data management and statistical analysis and adherence to applicable regulations.
  • Assists in preparing budgets, monitors expenditures and prepares financial reports.
  • Manages databases including data collection, coding, analysis and storage.
  • Assists in developing and submitting grant proposals; monitors grant expenditures and advises principal investigator of changes in reporting or accounting requirements.
  • Serves as project liaison to other departments, outside organizations, government agencies and product representatives.
  • Oversees the preparation of operational and statistical reports for management and regulatory agencies.
  • Ensures project is administered according to research protocol.
  • May assist in recruiting and interviewing patients/subjects, developing and conducting tests and surveys, gathering or abstracting data or making presentations.
  • May conduct literature searches and assist with publications.
  • May supervise staff by orienting, training and giving them ongoing performance feedback.
  • Performs related responsibilities as required.


  • A bachelor's degree in a science discipline, business management, or related field and two years of related professional experience, or an equivalent combination of experience, education and training.
  • Note: An approved CAS Exception is required for anyone who is charged to a federal grant or contract under this job code.


  • Experience managing complex research projects and/or programs with multiple investigators and external collaborators.
  • Demonstrated experience managing project finances, including budgets, purchases, and invoicing.
  • Interest in infection prevention and control, human factors, and/or healthcare.
  • Proficient in project management tools, such as Smartsheet, SharePoint, and Teams.
  • Strong organizational and communication skills; thrives in a dynamic and collaborative team environment.
  • Comfortable working with limited supervision and taking the initiative to present ideas and propose solutions to project stakeholders.


NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed.  Emory reserves the right to change this status with notice to employee. 

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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