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Search Results Page 16 of 42

Job Number
82508
Division
School Of Public Health
Department
SPH: Research Admin
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

Supports the day-to-day activities of a team of Post-Award Specialists. Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) director. Provides guidance to team members, as appropriate. Coordinates with RAS Director regarding pre-award activities, issues resolution, and workload distribution.

 

JOB DESCRIPTION:

  • Ensures strong levels of customer service to faculty and departments being served.
  • Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate.
  • Manages post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
  • Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
  • Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
  • Ensures adherence to quality standards and all policies and award regulations.
  • Creates high-quality written reports.
  • Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
  • Sets up award in financial system.
  • Distributes award information to PIs, co-PIs and relevant staff and other RAS units.
  • Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
  • Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
  • Projects and forecasts future award expenditures.
  • Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
  • Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
  • Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
  • Monitors compliance with agency and University regulations regarding reporting.
  • Completes invoice and submits to sponsor (for certain award types only).
  • Assists PIs with non-financial report submissions, as necessary.
  • Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
  • Facilitates the approval of invoices to pay subcontractors.
  • Reviews effort reports and manages quarterly effort certification process for assigned units.
  • Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
  • Assists in transferring awards out of the university.
  • Closes out all funded projects consistent with university process and timelines.
  • Performs other duties as assigned

MINIMUM QUALIFICATIONS:

  • Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training and experience.
  • Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity.
  • Knowledge of the PeopleSoft Financial System preferred.

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change remote work status with notice to employee.

Job Number
82502
Division
School Of Medicine
Department
SOM: Space Management
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Facility Support & Building Maintenance
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Manages building operations for multiple buildings to include operations such as event space, facilities management, movement of occupants, allocation of space and budget management.
  • Serves as the main point of contact for all building operations for occupants, support services and leadership.
  • Interacts with university leadership, faculty, staff and vendors.
  • Coordinates and oversees work of staff who perform facilities, event and related work in the buildings.
  • Provides continuous process improvement and building policy review in alignment with school/division building guidelines.
  • Is the primary contact for lab safety concerns, equipment certifications, and other infrastructure related issues, as appropriate.
  • Prepares regular building summary reports to building governance/leadership.
  • Communicates all building and infrastructure related items to building occupants, including outages, planned work, etc.
  • Manages all building occupant service requests and receives budget/funding approvals, as needed.
  • Meets regularly with facilities and custodial staff and completes building walkthroughs.
  • Reviews preventive maintenance schedule for buildings at designated intervals.
  • Leads all equipment and facility warranty reviews and walkthroughs.
  • Develops annual facilities budget in coordination with the school/division guidelines and presents to appropriate group for approval.
  • Oversees the annual budget for building infrastructure operations; submits budget variance requests, as necessary.
  • Communicates ongoing budget information with financial leadership on a regular basis.
  • Has responsibility for building access data; manages key requests and distribution, card access requests and approvals; and after-hours building access requests for events.
  • Serves as the main point of contact for the building with the security contractor.
  • Develops and implements loading dock processes and procedures. Mediates conflicts between users, building occupants, delivery persons and facilities personnel.
  • Approves all physical signage, directories and changes, as appropriate.
  • Coordinates with building communications staff to assist in maintaining digital signage and directories.
  • Acts as the main contact for dining services within the buildings, as applicable.
  • Monitors usage and policy enforcement of all shared spaces; manages conflicts, issues, and complaints that arise.
  • Monitors and manages furniture and shared equipment; coordinates repairs and servicing, as needed.
  • Assists staff in labs and offices with preparations for moves; ensures all space is prepared for incoming occupants.
  • Maintains building space assignments in appropriate system, including centralized asset information, listserv for building communication and data port information.
  • Ensures all university and school/division policies are followed. Completes regular walkthroughs of all spaces.
  • Communicates directly with occupants about violations; escalates violations through proper channels.
  • Serves as the liaison with Environmental Health and Safety Office (EHSO); collaborates with EHSO and lab managers regarding laboratory safety, as applicable. Provides for facilities assistance for emergency situations after regular business hours.
  • Coordinates the availability of backup emergency equipment (e.g., refrigerators, freezers, etc.).
  • Serves as the primary building liaison during emergency situations.
  • Performs related responsibilities as required.


MINIMUM QUALIFICATIONS:

  • Bachelor's degree and three years of building operations or related experience, preferably in an educational and/or laboratory setting, OR an equivalent combination of education, training, and experience.
  • Demonstrated analytical skills to analyze and monitor complex space, equipment and financial data.
  • Excellent verbal and written communication skills.
  • Proven ability to manage multiple priorities simultaneously.
  • Working knowledge of Excel, Word, and PowerPoint.
  • Familiarity with emergency preparedness plans and their implementation as well as property administration specific to receiving and inventory control is desirable.

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
82484
Division
Campus Services
Department
FM PURCHASING SERVICES
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Facility Support & Building Maintenance
Requisition Post Information* : External Company Name
Emory University
Job Description

A Materials Handler II ships and receives items, pulls orders and verifies type and quantity of ordered items.

 

JOB DESCRIPTION:

  • Issues and delivers items, and performs housekeeping activities in the warehouse.
  • Maintains records or files of information related to inventory, equipment or other items.
  • Orders stock items for replenishment.
  • Prepares documentation and performs data entry.
  • Operates light trucks, warehouse equipment, forklifts and picker machines and is responsible for their daily inspection, maintenance, safe operation and safeguarding against vandalism or theft.
  • Assists in relocating materials and reconfiguring storage locations.
  • May transport items and materials via large trucks, using proper safety and handling techniques to safeguard materials.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent and one year of warehouse, stockroom or related experience.
  • May require valid Georgia driver's license and insurable driving record.
  • Some positions in this classification may require the ability to lift 50-75 pounds and to bend, stoop and twist.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Job Number
82463
Division
St. Joseph's Hospital
Department
SJH Operating Room
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Saint Joseph's Hospital
Job Type
Temporary Full-Time
Job Category
Clinical & Nursing Support
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Delivers and retrieves robotic equipment to and from various areas of the hospital and prepares non-disposable items for reuse.
  • Rotates equipment in designated areas according to protocol and room set up needs.
  • Sets up and supports equipment in robotic operating room locations according to manufacturer's instructions and facility protocols.
  • Inspects robotic equipment prior to installation and use by conducting performance and safety checks according to manufacture's specifications.
  • Coordinates robotic video interface with other equipment systems to ensure seamless operation.
  • Follows established procedures for equipment inspection to ensure proper function and to increase efficiency, turnover times and pateint through-out.
  • Tests equipment to ensure that it remains in proper operating condition.
  • Diagnoses problems using testing equipment to perform low to mid troubleshooting and takes corrective action to prevent hazardous situations.
  • Coordinates with Biomedical Engineering to perform routine and emergency repairs, adjustments, or calibrations and preventive maintenance according to established procedures and schedules.
  • Ensures the availability of expendable disposable and reposable robotic supplies by inspecting inventories and initiating purchase requisitions.
  • Stocks supplies and returns items to departmental storeroom upon receipt.
  • Responsible for initiating RMA's on defective robotic equipment.
  • Complete da Vinci System Training Modules via the Interactive Training Tool yearly and prn as new technology emerges. Interacts positively with co-workers to ensure the flow of accurate and timely information between departments.
  • Documents all work performed on robotic equipment to ensure that accurate information is maintained on each piece of equipment.
  • Follows sterile technique principles and other infection control policies and standards to maintain a healthy work environment.
  • Takes required precautions in keeping with JCAHO, organizational and other safety guidelines when working with electrical equipment


MINIMUM QUALIFICATIONS: High school diploma and one year of related healthcare experience OR two years post-secondary education in the sciences. Based on established hospital/department/unit standards, employees may not perform all duties listed in this job description.

 

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.


PHYSICAL REQUIREMENTS (Medium): 20-50 lbs; 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 50 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.

ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock , Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Job Number
82455
Division
Affiliated Organizations
Department
Task Force for Global Health
Campus Location (For Posting) : Location
US-GA-Decatur
Location : Name
Task Force for Global Health
Job Type
Temporary Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

Must speak and write fluent Spanish!

  • The principal mission of the TEPHINET is to strengthen international public health capacity through initiating, supporting, and networking of field-based training programs that enhance competencies in applied epidemiology and public health practice.
  • In addition to this mission, TEPHINET provides administrative and management support to many international public health projects, some of which are related to the field epidemiology training programs.

Job Duties and Responsibilities:

  • Participates fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by management.
  • Provide administrative support to TEPHINET’s program operations including, but not limited to:
    • requesting invoices and supporting documentation from vendors using an established template
    • compiling, reviewing and reconciling receipts and supporting documentation for consultant and vendor invoices
    • reviewing incoming e-mails and voicemails and responding accordingly
    • proofreading documents and reports as requested
    • scheduling and monitoring attendee acceptances for meetings and conference calls
    • recording meeting minutes and developing summary reports
    • handling administrative and accounting responsibilities in support of the program
    • raising purchase orders for any procurement as needed for project(s) and coordinate shipment such that procured items are received by relevant recipients in a timely manner
  • Provide logistical support for TEPHINET domestic and international meetings, conferences and events, including, but not limited to:
    • travel and lodging arrangements for participants
    • collaborating with venues on catering arrangements and configuring meeting spaces
    • formatting, compiling and disseminating meeting materials
    • updating and maintaining the budget using an established template in collaboration with TEPHINET Sr. management
    • pre- and post-meeting communications to participants and updating work plans and timelines as needed
    • assisting in management of logistics support through the event management platform.
  • Provides administrative support to TEPHINET office operations including, but not limited to:
    • ordering supplies and equipment initiating on-boarding process for new employees which includes submitting IT requests and preparing the TEPHINET portion of the employee orientation
  • Scheduling and organizing staff meetings and taking minutes

Preferred Qualifications:

  • A bachelor's degree in a related field
  • Fluency in written and spoken Spanish
  • Prior experience working in an international organization
  • Prior domestic and international meeting logistics experience
  • Experience with domestic and international donor funded projects
  • Demonstrated ability to work effectively independently or as part of a team
  • Demonstrated ability to manage time and prioritize tasks to ensure completion by deadlines
  • Able to follow established business processes to ensure efficient completion of work
  • Excellent written and verbal communication in English
  • Proficiency with Microsoft Office applications and Gmail

Job Description General:

  • Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
  • Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
  • Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
  • Drafts contracts, budgets, and donor reports with direction from manager.
  • Processes financial documents including contracts, expense reports, invoices, etc.
  • Writes routine reports and correspondence, and assists with the development of project/program materials.
  • Organizes meetings and events.
  • Works with and maintains data management and filing for projects/program.
  • Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
  • Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
  • Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
  • May supervise work study students and volunteers.
  • Performs other related duties as required.

Minimum Qualifications General:

  • A Bachelor's degree, or a high school diploma or equivalent and five years of administrative experience.
  • Proficiency with various personal computer software applications.

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change this status with notice to employee.

Job Number
82439
Division
School Of Medicine
Department
SOM: Pharmacology: Admin
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Under general supervision, performs a variety of molecular and cell biology research and laboratory tests and experiments according to prescribed protocols and assigned schedules.
  • Sets up experiments as prescribed by a principal investigator.
  • May be required to participate in laboratory maintenance activities such as sterilization and cleaning of equipment, ordering of supplies, inventory and media preparation.
  • Maintains records, files and logs of work performed in laboratory notebooks and computer databases.
  • Compiles data and records results of studies for publications, grants and seminar presentations.
  • Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.
  • Performs related responsibilities as required by principal investigator.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a scientific field OR equivalent combination of experience, education, and training.

 

PREFERRED QUALIFICATIONS:

  • Bachelor's degree in a Biological Science.

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
82397
Division
The Carter Center
Department
The Carter Center
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Carter Center
Job Type
Regular Full-Time
Job Category
Advancement & Fundraising
Requisition Post Information* : External Company Name
Emory University
Job Description

The Carter Center collaborates with other organizations, public or private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center. 

 

JOB DESCRIPTION:

The Senior Associate Director reports to the Chief Development Officer, Lead for Health, Peace, & Education Programs and is responsible for developing and implementing strategies for marketing new and existing programs of The Carter Center. Working with the Chief Development Officer, Senior Associate Director, Lead, and other development staff, the Senior Associate Director manages fund raising for a portfolio of domestic and international projects, which require funding primarily from foundations, corporations, governments (foreign and U.S.), and multilateral organizations, as well as individuals. The Senior Associate Director writes and ensures the submission of timely and compelling proposals and complex narrative and financial reports, working with staff across the Center. The Senior Associate Director interacts with donors, making and responding to inquiries. Domestic and international travel is required. Due to the travel locations, Hostile Environment Awareness Training (HEAT) will be required.

  • Coordinates, directs, and implements strategies for identifying, cultivating, and successfully soliciting individuals for gifts between $25K - 100K and $100K to $1M to support a department, school, or unit.
  • Solicits gifts in support of the school/unit.
  • Manages a portfolio of prospects through an active schedule of solicitation, cultivation, and stewardship calls to donors and new prospects.
  • Builds relationships with current and prospective donors, alumni, and volunteers to support programs and priorities.
  • May partner with faculty to align priorities of the school/unit with donor goals/interests.
  • May work with central advancement offices to monitor status of the qualification, cultivation, and stewardship of prospects to build a pipeline toward major gifts.
  • May write or assist others in writing communication materials directed at donors.
  • Maintains information on selected donors and prospects including contact reports in CRM system.
  • Communicates in ways that are donor-centric, while furthering the mission of Emory.
  • Travels to meet with donors as needed.
  • May supervise staff.
  • May manage a program or initiative budget.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

A bachelor's degree and four years of experience in higher education, development, fundraising, healthcare, or equivalent experience in a non-profit institution.

 

PREFERRED QUALIFICATIONS:

  • Significant experience in fundraising for international programs is desired.
  • Experience working with private foundations, USAID, CFDO, and other international development agencies, and donors headquartered in Africa, Latin America, and the Middle East is preferred.
  • Proficiency in a second language, particularly Spanish, French, or Arabic, would be beneficial.
  • Significant experience in grant writing, grants management, and donor relations.
  • Requires the ability to draft complex proposals and narrative reports.
  • A solid understanding of program budget development and financial reporting, as well as experience collaborating with program and finance staff is highly desired.
  • Excellent written and oral communication skills.
  • Strong organizational skills, be detail oriented, and able to work collaboratively as well as independently with minimum supervision.
  • An ability to develop consensus among diverse constituents.
  • Knowledge of Microsoft Word and Excel is required, as is the ability to learn Raiser's Edge.

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

Job Number
82318
Division
Exec.V.P. for Health Affairs
Department
Winship Clinical Trials
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Clinic Bldg C
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Independently manages significant and key aspects of a large clinical trial or all aspects of one or more small trials, or research projects.
  • Trains and provides guidance to less experienced staff.
  • Oversees data management for research projects.
  • Interfaces with research participants and resolves issues related to study protocols.
  • Authorizes purchases for supplies and equipment maintenance.
  • Determines effective strategies for promoting/recruiting research participants and retaining participants in long term clinical trials.
  • Periodically audits operations including laboratory procedures to ensure compliance with applicable regulations; provides leadership in identifying and implementing corrective actions/processes.
  • Monitors IRB submissions and responds to requests and questions.
  • Interfaces with study sponsors, monitors and reports SAEs; resolves study queries.
  • Provides leadership in determining, recommending, and implementing improvements to policies/processes.
  • Assists in developing grant proposals and protocols.
  • With appropriate credentialing and training may perform phlebotomy, specimens collection or diagnostics.
  • May perform some supervisory duties.
  • Performs related approved responsibilities as required.

MINIMUM QUALIFICATIONS:

  • High School Diploma or GED and seven years of clinical research experience. OR
  • Two years of college in a scientific, health related or business administration program and five years of clinical research experience OR
  • Licensed as a Practical Nurse (LPN) and four years of clinical research experience OR
  • Bachelor's degree in a scientific, health related or business administration program and three years clinical research experience OR
  • Master's degree, MD or PhD in a scientific, health related or business administration program and one year of clinical research experience Certified Research Administrator (CRA) or Clinical Research Coordinator (CRC) preferred.

This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee

Job Number
82305
Division
Exec.V.P. for Health Affairs
Department
Winship Cancer Institute
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Clinic Bldg C
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Handles or assists with administrative activities generally associated with the conduct of clinical trials.
  • Maintains data pertaining to research projects, completes source documents/case report forms, and performs data entry.
  • Assists with patient recruitment.
  • Attends study meetings.
  • Orders and maintains equipment and supplies.
  • Reviews medical records and/or conducts screenings for recruitment of study participants, performs interviews and QOL questionnaires.
  • Collects study specimen according to protocol which may include phlebotomy, processing, and preparation for shipping.
  • Coordinates services, schedules procedures, creates and maintains case packages, and monitors charges.
  • Assists with quality assurance and tracks regulatory submissions.
  • Performs related approved responsibilities as required.

MINIMUM QUALIFICATIONS:

  • High School Diploma or GED and three years of administrative support experience OR
  • Two years of college in a scientific, health related, or business administration program and one year of admin support or customer service experience OR
  • Licensed as a practical nurse (LPN) and one year admin support or one year of licensed practical nursing experience OR
  • Bachelor's degree, Master's degree, MD or PhD in a scientific, health related or business administration program.

This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.

Job Number
82302
Division
Exec.V.P. for Health Affairs
Department
Winship Clinical Trials
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Clinic Bldg C
Job Type
Regular Full-Time
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.
  • Ensures office activities comply with Emory policies and procedures.
  • Responds to incoming telephone calls.
  • Maintains calendars and prioritizes meeting requests for management.
  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepares charts and graphs for reports and presentations.
  • Creates and edits scientific, programmatic or other reports associated with department's primary business.
  • Schedules meetings and handles logistics for meetings and special events.
  • Prepares materials for meetings and special events.
  • Initiates, processes, and maintains records and invoices.
  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plans and coordinates travel arrangements.
  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establishes and organizes filing systems.
  • Oversees ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree.
  • Proficiency with various personal computer software applications.
  • Positions in this classification may require keyboarding skills.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee

Job Number
82299
Division
Exec.V.P. for Health Affairs
Department
Winship Cancer Institute
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Clinic Bldg C
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Independently manages significant and key aspects of a large clinical trial or all aspects of one or more small trials, or research projects.
  • Trains and provides guidance to less experienced staff.
  • Oversees data management for research projects.
  • Interfaces with research participants and resolves issues related to study protocols.
  • Authorizes purchases for supplies and equipment maintenance.
  • Determines effective strategies for promoting/recruiting research participants and retaining participants in long term clinical trials.
  • Periodically audits operations including laboratory procedures to ensure compliance with applicable regulations; provides leadership in identifying and implementing corrective actions/processes.
  • Monitors IRB submissions and responds to requests and questions.
  • Interfaces with study sponsors, monitors and reports SAEs; resolves study queries.
  • Provides leadership in determining, recommending, and implementing improvements to policies/processes.
  • Assists in developing grant proposals and protocols.
  • With appropriate credentialing and training may perform phlebotomy, specimens collection or diagnostics.
  • May perform some supervisory duties.
  • Performs related approved responsibilities as required.

MINIMUM QUALIFICATIONS:

  • High School Diploma or GED and seven years of clinical research experience. OR
  • Two years of college in a scientific, health related or business administration program and five years of clinical research experience OR
  • Licensed as a Practical Nurse (LPN) and four years of clinical research experience OR
  • Bachelor's degree in a scientific, health related or business administration program and three years clinical research experience OR
  • Master's degree, MD or PhD in a scientific, health related or business administration program and one year of clinical research experience Certified Research Administrator (CRA) or Clinical Research Coordinator (CRC) preferred.

This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.

Job Number
82297
Division
Exec.V.P. for Health Affairs
Department
Winship Cancer Institute
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Clinic Bldg C
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • The Manager, Operations Strategy will support administrative affairs for key research, clinical, and operational planning for the Winship Cancer Institute, providing leaders with in-depth analysis and processes in support of decision making and strategic advancement.
  • The incumbent is responsible for fielding executive requests, creating project work plans, managing the planning process, and developing business plans or other related deliverables in a time sensitive manner to meet the needs of the Winship Executive team.
  • May work independently or in partnership with cross-functional project teams ¿ incumbent may lead small to medium-sized project teams.
  • The Manager, Operations Strategy reports to Winship¿s Chief Administrative Officer.
  • Key Duties and Responsibilities Manages a variety of Winship programs and projects related to ongoing operational initiatives, including implementation plans from executed strategic planning efforts, support for oncology diversity programs, process improvements and managing the Winship administrative office.
  • Collaborates with senior management to identify, define, and plan for the most essential operational opportunities and challenges.
  • Assists leaders in calibrating institute level priorities while recognizing interdependencies across teams.
  • Leverages existing expertise across the Winship enterprise to complete tasks and manage projects as identified by the Winship Executive leadership team.
  • Supports the standardization of administrative processes for improved efficiencies.
  • Analyzes and organizes qualitative and quantitative research, clinical, financial, operational, and administrative data.
  • Helps define, accelerate, track, and monitor key initiatives and results while reporting on performance measures and effectiveness of implemented strategies, including creating project plans and tracking milestones across projects to keep roadmaps progressing on schedule. Build trust and respect, establish relationships, and develop rapport with technical and non-technical team members.
  • Partners with cross-functional stakeholders to ensure a shared understanding and common expectation of the deliverables.
  • Generates written reports on project status and unit interactions.
  • Utilizes strong interpersonal and written skills to engage team members, clients, and stakeholders to communicate business expectations to experts to facilitate desired outcomes. Facilitates meetings and workshops, creating a shared understanding of timelines and scope with stakeholders, and engage team-members.
  • Understands dependencies between projects and critical paths for development to support flexible business objectives.
  • Drives adoption and change management through close collaboration with operations teams.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in business administration, public health, health administration, or related field and five years of progressively responsible administrative and project management experience, or an equivalent combination of education, training and experience.
  • Master's degree strongly preferred.
  • Strong analytical and research skills. Excellent writing and communication skills.
Job Number
82264
Division
Emory College
Department
ECAS: Scholars Program
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

This position oversees the four premier merit-based scholarships offered by Emory College of Arts and Sciences. The largest of these is the Emory College Woodruff Scholars Program, which supports approximately 100 undergraduate scholars. Additional scholarships include the George R. Jenkins Scholarship and the Martin Luther King, Jr.-Robert W. Woodruff Scholarship, and the program also provides support for the Robert T. Jones Scholars exchange program with St. Andrews University. The Scholars Program offers transformative co-curricular opportunities to high-promise students, builds a scholar community that helps to enhance Emory’s intellectual environment, and supports scholars in making a positive community impact both during and after their time at Emory. There are approximately 2300 Emory College scholar alumni in a variety of fields, located across the world, who are excelling in their own work and making a difference in their communities.

 

JOB DESCRIPTION:

 

  • Responsible for an academic program within the Emory College of Arts and Sciences (ECAS).
  • Directs the planning, development, and implementation of programs.
  • Develops long- and short-term goals and objectives for the program.
  • Plans, administers, and monitors program budgets.
  • Supervises staff and coordinates program efforts with other stakeholders in the University.
  • May represent the University in national and international meetings.

 

MINIMUM QUALIFICATIONS:

 

  • A master's degree and three years of related experience, preferably in a university setting.

 

 

PREFFERED QUALIFICATION: 

 

  • Responsible for strategic planning, budget oversight and projections, and supervision of day-to-day operations.
  • Supervise a team of five full-time staff members and 8-10 student fellows who work for the program.
  • The director leads program staff in defining learning outcomes, creating assessment plans, and establishing program policies and requirements.
  • Administering the application and award process for summer enrichment funding and teaching a scholar-specific section of Emory’s 1-credit college transition course for first-year students.
  • Coordinates with the undergraduate advising team, the National Scholarships & Fellowships Program, the Undergraduate Research Program, and other core programs that enhance scholars’ experience and support academic achievement.

 

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

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Job Number
82255
Division
School Of Nursing
Department
SON: Academic Advancement
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Temporary Part-Time
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
Job Description

Immediate Need - Part-Time opportunity to work on active Research Project: Seeking candidates with a Healthcare/clinic, forward facing patient experience with excellent verbal and written communication skills and attention to detail.  Adept in medical transcription, medical scribe, and/or Research interviewing.

 

Job Description:

  • Identifies, contacts, corresponds with and interviews research study participants, either in person, in a clinical setting, at a subject's residence or by telephone to obtain data for an assigned research project.
  • Collects, codes and enters study information into database and may assist in data compilation.
  • Edits completed interview questionnaires for completeness, legibility and accuracy.
  • Obtains missing or questionable data.
  • Maintains complete and accurate records and files pertaining to one or more research studies.
  • Performs related responsibilities as required.

Minimum Qualifications:

  • A high school diploma or equivalent.
  • One year of administrative support, customer service or other relevant experience.
  • Data entry experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
82254
Division
School Of Medicine
Department
SOM: Peds: Cystic Fibrosis
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Handles administrative activities generally associated with the conduct of clinical trials.
  • Provides guidance to less experienced staff.
  • Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms.
  • Interfaces with research participants, determines eligibility and consents study participants according to protocol.
  • Approves orders for supplies and equipment maintenance.
  • Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires.
  • Supervises collection of study specimens and processing.
  • Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed.
  • Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors.
  • Prepares regulatory submissions. With appropriate credentialing and training.
  • May perform phlebotomy or diagnostics.
  • Performs related approved responsibilities as required.

ADDITIONAL JOB DETAILS:

  • Job includes collecting, handling and processing biological samples including blood, sputum, and stool.
  • Job may require training to assess nutrition and physical fitness.
  • Job may require travel between the Emory Children’s Center, CHOA Center for Advanced Pediatrics, CHOA Hospital Egleston Campus and Emory University Hospital main campus.

MINIMUM QUALIFICATIONS:

  • (1.) High School Diploma or GED and five years of clinical research experience. OR
  • (2.) Two years of college in a scientific, health related, or business administration program and three years clinical research experience OR
  • (3.) Licensed as a practical nurse (LPN) and two years clinical research experience OR
  • (4.) Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience OR
  • (5.) Master's degree, MD or PhD in a scientific, health related or business administration program

This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.

 

PREFERRED QUALIFICATIONS:

  • Proficiency in Microsoft Excel and other Office programs
  • Experience with RedCap
  • Bilingual (Spanish)

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Job Number
82251
Division
Emory College
Department
ECAS: Ofc Undergrad Education
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

The Assistant Director for Academic Affairs position is located in the Office for Undergraduate Education in Emory College. The Assistant Director will support programs and initiatives related to undergraduate academic affairs. Reporting to an associate dean, the Assistant Director will oversee the strategy and direction of the Emory College Honors Program working in concert with the faculty Honors Committee.

 

The Assistant Director will collaborate with administrators, faculty, and faculty committees to review curricular proposals and assist with general education assessment. The Assistant Director will work to resolve academic concerns reported by faculty and departments. This position will have a dotted line to the Deputy Title IX Coordinator for Emory College to assist in implementing and communicating to instructors any supportive measures required for students in the Title IX process.

 

JOB DESCRIPTION:

  • Assists in directing the strategic planning, development, and implementation of programs.
  • Represents the organization at meetings, conferences and other events.
  • May develop and present speeches or presentations to generate or enhance awareness of program(s).
  • Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups.
  • Monitors progress toward achieving established objectives and deadlines.
  • Participates in planning, administering and monitoring program related budgets.
  • Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable.
  • May serve on, hold office in, or chair committees.
  • May write publishable articles and papers.
  • May supervise staff.
  • Oversees or assists in developing operational and statistical reports for management and regulatory agencies.
  • Ensures required records and documentation are maintained. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a field related to the program(s) and five years of program related experience, OR equivalent combination of experience, education, and training.

PREFFERED QUALIFICATIONS: 

  • Develops and implements changes to the program in concert with the directions of the faculty-elected Honors Committee
  • Provides data, reports, and benchmarking to the Honors Committee, including the annual report
  • Resolves student, faculty, and departmental concerns related to Honors
  • Develops Honors orientation materials
  • Works with Program Coordinator to administer Honors program and requirements
  • Assistant Deputy Title IX Coordinator for Emory College
  • Assists the Deputy Title IX Coordinator in implementing academic supportive measures, conferring with faculty and informing them of required measures, and documenting resolution of proposed measures
  • Receives reports and refers individuals to the Title IX office/process
  • Serves as back-up for Deputy Title IX Coordinator
  • Participates in required university Title IX trainings
  • Curriculum, Assessment, and Educational Policy
  • Assists on an ongoing basis with the GER assessment, including drafting communications and reports
  • Reviews curricular proposals with the associate dean and communicates concerns about course proposals to departments and faculty
  • Works with associate dean, departments, and Degree Tracker team to ensure program requirements for majors and minors are functioning
  • Resolves faculty-related concerns working with direction from the two associate deans
    Supports associate dean with graduation awards and honors

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

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Job Number
82244
Division
School Of Law
Department
School of Law
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Admissions & Student Life
Requisition Post Information* : External Company Name
Emory University
Job Description

Emory Law is seeking a dynamic, engaged person to join the team in Admissions.  In this position, the Associate Director will participate in the Admissions Life Cycle by implementing a successful recruitment and communication plan to recruit, enroll, and retain a qualified and diverse class of students across all programs. The Associate Director will work strategically with the Director of Admission to coordinate enrollment, manage data, develop new recruitment initiatives, and develop, organize, and implement admission events and programs. The Associate Director will represent Emory Law at various recruitment events throughout the country, which will require extensive travel, particularly from September-November.

 

The Associate Director will participate in the recruitment and admission effort for all programs within the Emory Law admission team, including JD, LLM, JM, and transfer and visiting students. The successful candidate will be a results-driven, motivated team player with excellent organizational and interpersonal skills, and have the ability to interact well with a diverse community of students, faculty, and staff.

 

JOB DESCRIPTION:

  • Participate in the development and implementation of admission strategic goals and objectives to increase applications and programming
  • Initiate, cultivate, and maintain relationships with external and internal parties, including students, pre-law advisors, administrators, alumni, faculty, staff, student organizations, and peers
  • Build and maintain relationships with applicants throughout the admission cycle, including counseling and communicating extensively with prospective and admitted students
  • Serve as liaison to various law school departments and student organizations
  • Assist in the development and implementation of alumni volunteer activities to enhance student recruitment
  • Review and evaluate applications for admission
  • Manage and participate in admission interviews across all programs
  • Develop, implement, and supervise admission events, both on-campus and virtually
  • Recruit at law school fairs, forums, and private visits nationwide, including giving presentations about Emory Law and the application process with a particular focus on diversity recruitment
  • Manage applicant data and ensure data integrity, including CRM system data management and student records in OPUS
  • Produce admission decision and scholarship letters
  • Track and analyze data and generate regular operational, statistical, and narrative reports
  • Collaborate with Marketing/Communications staff to develop and implement marketing materials and targeted communication plans, including electronic communications and social media platforms
  • Review admission-related websites and work with Marketing/Communications to ensure all information is accurate and up to date
  • Hire, train, and supervise student office employees and ambassadors
  • Perform related responsibilities as required

MINIMUM QUALIFICATIONS:

  • A bachelor's degree
  • Three years of admission experience in a college or university setting
  • Demonstrated experience working with people of diverse racial, ethnic, and socioeconomic backgrounds
  • Ability to travel 25-35%. Travel schedules typically include overnight stays. (Schedules vary but are significant from September-November.)
  • Ability to work evenings and weekends with advance notice

PREFERRED QUALIFICATIONS:

  • A JD or other graduate degree is highly preferred
  • Previous law school admission experience
  • Familiarity with ACES2, Unite, and/or PeopleSoft systems
  • Experience in effectively planning and implementing an annual work plan

TO APPLY: Candidates should submit a cover letter with their resume.  Emory Law will consider candidates on a rolling basis.  

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
82243
Division
Emory College
Department
ECAS: Ofc Undergrad Education
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

 

Program Coordinator position is located in the Office for Undergraduate Education in Emory College. Reporting to an associate dean, the Program Coordinator will administer the College Honors Program by maintaining all data related to students in the Honors Program and handling the submission and approval of completed theses, in addition to other tasks related to the program and the work of the Honors Committee.

 

The Program Coordinator will also support initiatives and projects within the Academic Programs and Faculty Partnerships group in OUE. The Program Coordinator will have a dotted line to the President of the College Faculty Senate and support the Senate by organizing meetings, documenting motions, updating the website, and handling communications to members of the Senate and College faculty. The Program Coordinator will support any ad hoc working groups and new standing committees formed by the Senate. This work in faculty governance will encompass 50% of this staff member’s time.  Administers College Honors Program (35%).

  • Compiles the list of Honors students from departments and maintains their current status in the program
  • Registers all students for Honors Canvas orientation course
  • Communicates honors data to Registrar’s office
  • Reviews composition of all thesis committees
  • Handles the thesis submission paperwork for all honors students
  • Prepares the list of honors students for the Honors Ceremony & Commencement
  • Keeps minutes and records for the Honors Committee, assists with annual report

Supports College Faculty Senate & Faculty Governance (50%)

  • Supports the College Faculty Senate by organizing meetings, keeping minutes, and maintaining archive of motions
  • Maintains the Senate website
  • Produces regular newsletters for Senate
  • Manages Senate listserv and Senate-related communications to all faculty
  • Manages Senate budget and expenses
  • Supports Nominations Committee
  • Supports new working groups and standing committees as assigned

Academic Programs and Faculty Partnerships (15%)

  • Supports associate dean and assistant director with initiatives and projects related to academic affairs, undergraduate education, and faculty committees
  • Maintains faculty-facing forms and data in Slate

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
82172
Division
Candler School Of Theology
Department
Candler School Of Theology
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Supports business operations and performs routine and moderately complex office tasks, including but not limited to, proofreading, editing and preparing correspondence, reports, manuscripts, and other documents; monitoring expense accounts; maintaining calendars and coordinating meetings and special events.
  • Gathers and review incoming correspondence and prepares outgoing correspondence for manager's review and distributes mail for the Finance & Administration department.
  • Processes human resources and payroll transactions.
  • Orders and maintains office supplies and forms, checks inventories, and ensures accurate orders are received.
  • Serves as the Emory Express/purchasing contact and expense report proxy for faculty and staff.
  • May initiate orders and receive shipments of equipment and supplies.
  • Provides administrative support for human resources activities including I9 verification and student employment.
  • Reviews and processes purchase order and invoice information into the Emory Express procurement system for the Dean’s Office team or staff and others, as required. 
  • Resolves discrepancies, maintains appropriate documentation and responds to inquiries regarding invoice and payment status.
  • Assists in the preparation and monitoring of departmental budgets.

DETAILED RESPONSIBILITES AT CANDLER:

  • Greets visitors to the Dean’s Suite, directing guests appropriately. Hours are M-F 8am to 5pm wiht a one hour lunch.
  • Manages phone calls and voicemail to the Dean’s Suite, directing calls appropriately. 
  • Maintains reception area for public view as neat and well organized including making coffee for the Dean's Suite.
  • Maintains the office binder of Who’s Who in Candler Services.  
  • Maintains filing system including maintenance of the Dean’s hard copy file catalogue.  
  • Supports the Chief Business Officer and Candler’s Finance and Administration team including monitoring expense accounts, maintaining calendars, and coordinating meetings and special events. 
  • Assists in the preparation and monitoring of departmental budgets. 
  • Reviews and processes internal and external payment requests for Finance and Administration team. 
  • Acts as proxy for faculty requiring assistance with entering expense reports into the Compass Financial System. 
  • Prepares requests for general and/or travel reimbursements for Candler staff and students. 
  • Properly evaluate travel expense policies at both Emory and Candler when processing and reviewing expense reports for faculty. 
  • Resolves vendor-related questions pertaining to invoices/charges and follows up on cancelled or delayed deliveries. Human Resource Operations
  • Provides information and answers routine inquiries concerning Human Resources and organizational policies and procedures. 
  • Creates new faculty and staff files reflecting new hires. 
  • Interviews and trains work study students, as needed.
  • Faculty Meetings Support from August through May including reminders to faculty of monthly meetings via e-mail notices. 
  • Works with Candler Events to request primary and backup space for monthly Faculty Meetings and lunches. 
  • Compiles faculty Publications and Activities Reports for each meeting prior to 9:00 a.m. meeting time.
  • Collects publications for meeting and places them on the publications table. Returns them to faculty after the meeting.
  • Specifically for the Dean (at the direction of the Dean and/or the Dean’s Executive Assistant) may purchases books and other research materials. Prints, faxes, or scans documents as requested. 
  • Acts as back-up travel arranger for the Dean’s Executive Assistant. 
  • Tracks parking vouchers and requests replacement vouchers from Parking. 
  • Creates binders and other materials for the Dean’s Office at the start of each academic year and/or semester.
  • Files Faculty Annual Reports electronically and in hard copy form Faculty Annual Reports and CVs and tracks Faculty Annual Report submissions and compiles data for reports as needed.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in business administration, communications or a related field and two years of office administration, project management and/or budget management experience
  • OR an equivalent combination of education, training, and experience.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Job Number
82145
Division
Advancement &Alumni Engagement
Department
ADV: Eng, Comm, and Marketing
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Advancement & Fundraising
Requisition Post Information* : External Company Name
Emory University
Job Description

The Alumni and Constituent Programs team focuses on coordinating and managing opportunities for Emory Alumni to engage with the university and fellow alumni through programs and events. This position will manage community engagement and service programs, including, but not limited to the Emory Cares service program, community building and conversation initiatives, Atlanta campus/community engagement programs, and learning and development events. Activities may involve close collaboration with Emory alumni, faculty, staff, leaders, students, and other stakeholders. This position will report to the Director of Alumni and Constituent Programs.

 

JOB DESCRIPTION:

  • Creates, maintains, and enhances the relationship between alumni and the university and among alumni themselves.
  • Creates/manages strategy for recruiting, cultivating, and engaging alumni through class reunions, events, and programs for a specific school or unit.
  • Plans and develops communication methods directed at alumni on an on-going basis.
  • Recruits, cultivates and provides direction to volunteer leadership.
  • Represents designated program/school within the division. Fosters relationships with other campus offices, schools/divisions.
  • Monitors program budget.
  • May manage event budgets.
  • Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

  • In addition to the duties outlined above, the Associate Director may be required to: Cultivate and manage relationships with board, chapter and affinity alumni organizations under supervision.
  • Represent the department or serve as primary contact working with other departments across the division/University. Maintain information on selected alumni and prospects including contact reports in CRM system.
  • Meet division metrics for visit preparation, qualification, contact reports, visits, referrals, and accurate coding using the CRM system.
  • Track and evaluate program metrics and produce reports on program and event participants to provide an analysis of populations served and inform on goals for respective volunteer programs.
  • Manage technology/information and master database software and applications with the ability to assess data used to determine the use of resources. Research potential prospects for volunteer and engagement opportunities.
  • Develop and conduct individual and training programs, orientations, and written materials for alumni programs.
  • Develop, lead, and train colleagues and volunteers to execute digital engagement campaigns/programs in support of increased connectivity and presence across digital alumni communities.
  • Maintain knowledge/expertise of best practices and current trends for alumni engagement.
  • Some night and weekend work is required. Some travel may be necessary.

MINIMUM QUALIFICATIONS:

  • A bachelor's degree in public relations or related field and three years of alumni relations, event planning, public relations or other related experience, OR an equivalent combination of experience, education, and/or training.
  • Effective public speaking skills.

PREFERRED QUALIFICATIONS:

  • Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
  • Strong interpersonal and problem-solving skills with the ability to navigate a complex work environment.
  • Commitment to delivering excellent customer service, the ability to work collaboratively, and comfort working with ambiguity.
  • Experience with managing volunteers and events.
  • Experience working with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
  • Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
  • Flexibility to accommodate changing priorities and deadlines.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work.

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