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This position primarily supports the MD/PhD Program (80%) while also supporting Student Financial Aid Office (20%). Both offices are located within the Office of Medical Education and Student Affairs (OMESA) in the School of Medicine (Atlanta campus). This is a collaborative position that works closely with staff at the Laney Graduate School, the School of Medicine’s Financial Aid office, Payroll, Research Administration Service (RAS) units, and academic departmental staff to ensure correct allocation of student aid. Much of the required work involves Peoplesoft tools; familiarity with these systems is preferred but training is available. Excel skills are needed (budget and report preparation/manipulation, pivot tables in particular) as we typically download reports that require additional manipulation to answer business questions.  MD/PhD Program Responsibilities (80%): In close communication with the Administrative Program Director, the analyst is responsible for all financial aspects of the MD/PhD program. These include: • Outlines then (in collaboration with the program administrative director) finalizes the student aid annual budget and updates this master document throughout the year.• Posts financial aid from a variety of sources; generates reports to confirm appropriate allocation. • Oversees grant administration of our NIH T32 award and other NIH student awards (posting aid, year-end close-out); monitors student appointments to this and other NIH training grants to ensure timely payroll allocations • Hires MD/PhD students and maintains their payroll (per our master student support budget and making funding source updates as needed); oversees effort certifications• Prepares budgets for student grants (based on existing templates and in consultation, as needed, with the program administrative director)• Executes subcontracts for student support (prepares budget; monitors communications between institutions to ensure the award process proceeds in a timely manner; posts stipend/tuition when awarded)• Processes refunds for travel or other expenses (primarily for students, occasionally for program staff or directors)• In collaboration with the program administrative director and program coordinator, provides input to create (and later monitor) the program’s administrative budget• As appropriate, prepares monthly or quarterly budget balance reports for all accounts (administrative, student support)• Communicates effectively with colleagues to share relevant information and make timely financial aid and payroll adjustments; communicates with students when payroll updates impact state and federal tax withholdings (communication templates are available)• Maintains in-house documentation about above financial processes Student Financial Aid Responsibilities (20%): The candidate will work with the Associate Director of Finance and Strategic Operations and the Assistant Director of Financial Aid to• generate reports about financial aid allocation, • process emergency student loans, • post student aid and• perform other maintenance or analysis to support financial aid functions and planning.   The ideal candidate will have an affinity for timelines, as grant deadlines and other institutional deadlines set by Financial Aid, the University Registrar and the Payroll Office drive our workflow. Some tasks recur monthly, some are seasonal, and embracing the annual operations cycle is key to comfortably managing the workload.    JOB DESCRIPTION: - Analyzes historical accounting data and other information to make projections which will aid management in short- and long-range financial planning. - Coordinates action necessary to correct account balances and maintain proper accounting controls and procedures. - Assists in year-end audits and in ensuring the accuracy of accounting data. - Analyzes financial statements and prepares and analyzes financial reports to represent current and projected financial status. - Projects future trends and prepares long-range operational forecasts and cash flow analysis. - May assist in preparing, developing and monitoring budgets. - May perform indirect cost analysis. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - Bachelor's degree in accounting, business management, finance or a related field and two years of financial analysis or accounting experience, OR equivalent combination of experience, education, and training. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106257
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: OMESA: MD/PhD Admin
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Revenue Cycle & Managed Care
Requisition Post Information* : External Company Name
Emory University
  The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center.   SUMMARY:   The Senior Associate Director, Overseas Operations (SAD) works under the direction of the VP, Overseas Operations and is responsible for managing overseas operations, administration and financial aspects for Health and Peace programs. The SAD serves as a primary liaison for country offices and overseas staff and manages procurement, travel, security operations with external vendors. In the absence of the VP, represents the Overseas Operations department internally and externally. Develops and maintains standardized policies, procedures, training/briefings programs and documentation regarding overseas operations. Stays current on global travel risks and risk mitigation strategies and advises the VP. Participates in emergency and crisis response management and in coordination with external vendors and communicates with internal departments as needed. The SAD manages the performance and team effectiveness of professional staff. Due to the country office locations, Hostile Environment Awareness Training (HEAT) will be required.   FORMAL JOB DESCRIPTION: - The Senior Associate Director, Overseas Operations (SAD) works under the direction of The Carter Center's VP, Overseas Operations and is responsible for managing overseas operations, administration, and financial aspects for Health and Peace programs. - Manages daily office operations for health/peace programs country offices. - Provides orientation and training for staff in country offices - The SAD serves as a principal advisor to the VP in the formulation, implementation and monitoring of administrative policies and procedures for overseas operations; monitors and evaluates processes & operations, including onsite assessments of country operations as required and provides investigative findings to the VP. - Develops and supervises operational procedures related to consultants, travel, procurement, communications, space management and filing systems. - May coordinate with local labor representatives regarding overseas employment laws as needed to support country offices staffing. - As appropriate serves as liaison between overseas staff and Human Resources. - Monitors country offices policies and procedures to ensure engagements of consultants and staffing of country offices are consistent with Carter Center polices and local labor legal requirements. - Assist with coordination of work permits and visas for staff working in country offices. - Works closely with Associate Director, Overseas Operations to ensure strong coordination of operations in countries in which both health and peace have programs. - Manages daily operations of Center-wide travel and makes policy recommendations to the Vice Presidents of Overseas Operations and Finance. - Acts as final approver for travel related bookings. - Monitors closely the Duty of Care for overseas offices and international travelers, including safety and security situations, serves as point of contact with external vendors for rapid crisis response. - Communicates with management and external vendors to facilitate quick response to security & emergency events in accordance to internal policies and guidelines. - Makes policy and procedure recommendations to the Vice President of Overseas Operations. - Manages contracts processing in coordination with Finance, Contracts Manager. Reviews contracts, lease agreements and vendor agreements for accuracy and provides guidance to program staff in accordance with organizational policy. - Manages approval process for legal agreements that are approved by the VP. - Manages e-procurement and purchasing vendors and procedures for supplies & equipment in the country offices and in Atlanta HQ. - Ensures processes work smoothly and periodically visits vendors to ensure quality service. - Manages coordination of selected health/peace programs sponsored meetings, retreats, workshops and conferences. - Act as health/peace program representative at meetings, workshops, briefings, etc. as needed. - Regularly meets with and communicates operational changes to country staff on specific projects to ensure they are aware of information that may affect their work. - Seeks input and recommendations from country offices on ways to improve overseas support operations. - Maintains extensive communication with the country offices. - Works closely with Information Technology to ensure strong support for the country offices. - Prepares manuals, training materials and guidance on Standard Operating Procedures for overseas operations. Supervises professional staff, work-study and intern students. - Coordinates and assigns projects to be completed by the staff that requires tracking and delegation. - Manages flow of work to ensure that duties are completed in a timely manner. - Provides guidance and ensures compliance with all organizational policies and procedures. - Recommends and develops efficient policies & procedures for the effective support to the programs for overseas operations. - Provides written documentation and training aides to support overseas operations. - Maintains professional growth and development of self and team by identifying educational/training programs, professional organizations, activities and resources to maintain knowledge of national trends and to promote leading edge expertise. - Performs related responsibilities as needed. MINIMUM QUALIFICATIONS: - A bachelor's degree and seven years of international operations, global mobility operations or related experience. - Effective organizing, process-oriented experience, written and oral communication skills are necessary. - Extensive international travel experience, including travel to challenging environments strongly preferred. PREFERRED QUALIFICATIONS: - International experience in Africa and Asia and French language proficiency preferred. Applicants must be currently authorized to work in the United States for any employer.   NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. The Carter Center reserves the right to change remote work status with notice to employee.  
Division
The Carter Center
Job Number
106255
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
The Carter Center
Job Type
Regular Full-Time
Location : Name
Carter Center
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
    The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center.   SUMMARY: The Program Assistant will support the administrative functions of the U.S. Elections Project such as contract development and management, invoicing, and travel arrangements. He/she will also support the project's database by performing tasks such as data entry and cleaning as needed. This position will report to the Associate Director, Democracy Program. Due to the travel requirement, Hostile Environment Awareness Training (HEAT) will be required. This position is approved for the life of the project (March 31, 2025).     FORMAL JOB DESCRIPTION: - Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment. - Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries. - Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel. - Drafts contracts, budgets, and donor reports with direction from manager. - Processes financial documents including contracts, expense reports, invoices, etc. - Writes routine reports and correspondence, and assists with the development of project/program materials. - Organizes meetings and events. - Works with and maintains data management and filing for projects/program. - Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc. - Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed. - Conducts research and provides support to one or more staff members in regards to project and programmatic efforts. - May supervise work study students and volunteers. - Performs other related duties as required. MINIMUM QUALIFICATIONS: - A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree. - Proficiency with various personal computer software applications. PREFERRED QUALIFICATIONS: - Bachelor's degree with one-year experience in a non-profit organization setting, particularly related to administrative tasks such as budgets, contracts, and invoices. - Familiarity with election administration, and voting rights issues strongly preferred.   Applicants must be currently authorized to work in the United States for any employer.   NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. The Carter Center reserves the right to change remote work status with notice to the employee.
Division
The Carter Center
Job Number
106247
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
The Carter Center
Job Type
Regular Full-Time
Location : Name
Carter Center
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Designs, implements, and coordinates operational facets of a specific program. - Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes. - Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies. - Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars. - May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program. - May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals. - Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches. - Maintains complete and accurate program records. - May serve on or chair various University committees. - May supervise program staff, interns, and/or volunteers. - Performs related responsibilities as required. - Facilitates the design, implementation, and coordination of all facets of the Cardiovascular Perfusion Program. - Strategically works with the Program Director and Assistant Program Director to manage and coordinate the didactic, simulation and clinical components of education for 15-20 students (80%). - Provides administrative support and counsel to the Program Director, Assistant Director and Perfusion Program faculty (20%). Perfusion Program Directors and Faculty Administrative Support and Counsel: - Responsive point of contact for the Directors and faculty to ensure customer (student, faculty, administration, staff, clinical/community partners, others) interface and satisfaction. - Facilitates internal communication (e.g., ensures responsive communication, distributes information, and schedules presentations). - Assesses, recommends, and implements standard operating procedures to improve collaborations and efficiencies within the Perfusion program. - Creates strategic communication documents, program reports, presentations, and other materials. - Develops and implements program policies aligned with program outcome goals - Coordinates the daily calendar for the Program Director and Assistant Director and calendars meetings for Perfusion faculty. - Uploads all examinations into ExamSoft platform and serves as an exam proctor as needed. - Generates reports from ExamSoft of longitudinal student progress and cohort progress across semesters and the duration of the program. Perfusion Program Coordination: - Liaison between the Perfusion Program and other School of Nursing departments (e.g. admissions, registrar, marketing/communication), >40 clinical partner sites and compliance offices, university offices, professional organizations, accreditors, certifying bodies, and others. - Schedules and attends all site visits with the Program Directors annually and ensures completion of minutes of meetings to meet COA requirements. - Manages all aspects of rotation housing, including hotel bookings, AHEC housing bookings, and apartment management if necessary. - Apartment leases require contract management and ensuring routine and urgent maintenance and cleaning. - Coordinates all student documentation to ensure requirements of the housing facility are met and students can access housing facilities prior to the start of the rotation. - Manages clinical hour tracking for all Perfusion students through Typhon. - Management includes but is not limited to creating student and sub-administrators accounts, training users, maintaining requests, and running reports. - Collaborates with the Associate Director for Graduate Admissions and the Office of Admissions to lead the review of greater than 250 applications annually. - Further, coordinates scheduling and hosting applicant interviews, and decision letters. - Coordinates and serves as host for Perfusion program recruiting events at Emory - Manages an email for inquiries specifically about the Perfusion Program to ensure timely and quality communication with prospective students. - Facilitates continuous quality improvements for the Perfusion Program. - Manages and tracks all programmatic-related data, updating dashboards, and disseminating data to end users as necessary, e.g. accreditation bodies, clinical partner sites, etc. - Develops and implements program policies aligned with program outcome goals. - Provides leadership support for on-campus events which may occur outside of normal business hours. MINIMUM QUALIFICATIONS: - A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training. NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Nursing
Job Number
106241
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SON: Perfusion Program
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
This position will support the Senior Associate Dean and Chief Operating Officer, as well as the Interim Dean of the School of Medicine. Ideal candidates will have experience managing complex calendars and a strong track record supporting senior leaders.   JOB DESCRIPTION: - Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine. - Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc. - Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations. - Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements. - Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. - Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution. - Assists in the administration and interpretation of policies and procedures for the organization and department. - May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns. - May act as a spokesperson for departmental inquiries. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training. - Previous experience with various personal computer software applications. - Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.   NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee. 
Division
School Of Medicine
Job Number
106239
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Dean's Office
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University
Priority consideration will be given to applications received by 2/13/2023.   International Student & Scholar Services (ISSS) at Emory University International Student and Scholar Services (ISSS) seeks two (2) Immigration Specialists. One position will focus on admissions I-20 and DS-2019 related functions, the other will focus on student services and client services.   JOB DESCRIPTION: - Analyzes and applies federal immigration regulations and Emory University policies to advise international students, scholars, faculty, their dependents, administrators, and staff (including one walk-in advising assignment per week) regarding federal immigration and employment regulations, Emory resources, and related matters. - Serves as a DSO and ARO for Emory and performs associated duties, including ensuring timely resolution of requests, alert management, and record upkeep in both IOM and SEVIS. - Uses regulatory training and knowledge to independently analyze, interpret, and make decisions about student and scholar cases and provides appropriate advice based on analysis. - Ensures excellent customer/client service for office visitors as well as accurate and timely responses to all inquiries. - Is responsible for J-1 scholar check in, orientation, and government records validation processes. - Collaborates and executes ISSS Travel Days including planning/scheduling outreach, assigning staff, and project/process management. - Analyzes and processes Travel Information Update requests for F and J visa holders. - Assists with planning and coordination of other ISSS programs and events including OPT workshops, student orientations, on campus SSN appointments, International Coffee Hour, and others. - Coordinates the immigration-document issuance process. - Evaluates eligibility for I-20s and DS-2019s based on immigration law and analysis of individual student academic and financial circumstances. - Manages communication and customer service to navigate stakeholders through a multi-stage process and ensure timely resolution. - Assists ISSS staff with intake of employment-based visa requests (O-1, PR and IGA & Conrad 30) and compliance (LCA tracking, H-1B file deactivation, etc.). - Manages express mailing shipments including petitions, applications, and communication to the US government. Processes incoming mail. - Creates welcome packets for new exchange visitors. - Orders office supplies. - Assists with coordination of facility requests. Supports front desk coordinator as needed. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - A bachelor's degree in student personnel administration, international studies or a related field and one year of related experience or an equivalent combination of education, training and experience. - Must be able to immediately serve as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) based on F/J federal law training, including government online training as evidenced by a certificate of passing, and meet government eligibility requirements. - Demonstrated ability to learn and understand ever-changing complex federal, state, and local regulations pertaining to foreign nationals and effectively communicate to others. - Excellent organizational skills and attention to detail. - Proficiency with Sunapsis international office module and PeopleSoft preferred. - Excellent written, verbal, and non-verbal communication skills. Must be able to work with a diverse population in a professional manner, maintaining high levels of customer service, cross-cultural sensitivity, and discretion in handling confidential information. - Experience living, studying, or working in a country different from one's own preferred. PREFERRED QUALIFICATIONS: - Must be able to work with a diverse population in a professional manner, maintaining high levels of customer service, cross-cultural sensitivity, and discretion in handling confidential information. - Experience living, studying, or working in a country different from one's own preferred. - Effectively collaborate both within and across teams. Synthesize information from multiple sources to provide accurate immigration advice. - Adapt to changing seasonal priorities to maintain excellent customer service and time-sensitive requests. - Handle sensitive information and maintain detailed and accurate files in accordance with governmental document retention requirements. NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
EVP Provost Academic Affairs
Job Number
106236
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
Intl Student & Scholar Srvcs
Job Type
Regular Full-Time
Location : Name
North Decatur Bldg
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Under general supervision, performs a variety of defined research and laboratory tests and experiments according to prescribed protocols and assigned schedules. - Sets up experiments as prescribed by a principal investigator. - May be required to participate in laboratory maintenance activities such as sterilization and cleaning of equipment, ordering of supplies, inventory and media preparation. - Maintains records, files and logs of work performed in laboratory notebooks and computer databases. - Compiles data and records results of studies for publications, grants and seminar presentations. - Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents. - Performs related responsibilities as required by principal investigator. MINIMUM QUALIFICATIONS: - Bachelor's degree in a scientific field OR equivalent combination of experience, education, and training.   NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 
Division
School Of Medicine
Job Number
106234
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Medicine: Endocrinology
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Reporting to the Research Administration Services (RAS) Director, leads and supervises all staff performing post-award activities for the sponsored projects research portfolio for their assigned department, division or school. - Monitors workload distribution and redistributes tasks, as appropriate. - Provides guidance to team members, as appropriate. - Mentors staff for professional development. - May perform pre-award activities in support of the RAS unit. - Understands and applies federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards. - Applies costing rules and regulations to federally funded projects. - Analyzes information and formulates conclusions. - Ensures strong levels of customer service to faculty and departments being served. - Addresses issues that violate performance levels or terms of the RAS performance level agreements, both with internal RAS staff and with departments and/or faculty. - Performs post-award activities to include setting up of awards in PeopleSoft, issuing eNOAs, setting up payroll distributions, requesting subcontracts and working with other participant's institutions, gathering approval for and issuing PANs (Provisional Account Numbers), monitoring award budgets and expenses, preparing award finance reports for PIs, preparing and routing no cost extension requests, preparing CAS exceptions for approval, submitting journals and RSTs, reviewing subcontracts and associated purchase orders, preparing interim Financial Status reports for sponsors, clearing suspense accounts, reviewing effort reports and facilitating certification processes, preparing final Financial Status Reports for sponsors, and cleaning up award at the end of the award, and requesting inactivation of SmartKey. - Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - Bachelor's degree and five years work-related grants and contracts experience OR an equivalent combination of education, training and experience. - Supervisory experience preferred. - Knowledge of federal rules and regulations relating to research grant and/or contract activity, with specific understanding of post-award management processes for multiple sponsoring bodies. - Proficiency with MS Office Suite. Note: Emory University, School of Medicine, Research Administration is currently in a “virtual first” model, which means you will be working remotely with a requirement for in person activities (i.e., team building, faculty meetings, or other RAS activities) quarterly.                           #LI-EMORY004
Division
School Of Medicine
Job Number
106216
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Pediatrics RAS
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
The Director of Professional Programs Admission, Financial Aid and Student Services will oversee the School of Nursing’s recruitment, admission, financial aid and scholarship process for students enrolling in the professional programs (MSN Flex, Cardiovascular Perfusion Science and Post Graduate Certificate). Working collaboratively with all school administration, faculty, and staff, he/she will research, formulate, recommend strategic and operational recruitment plans to enhance student admissions for the school. The Director will supervise the professional tracks admission and financial aid staff and work collaboratively with faculty and administration to develop and promote seamless progression of students across the different programmatic offerings. He/she will oversee the allocation of financial aid for both merit recognition and need-based award, providing evaluative reports on professional student enrollment trends and the extent to which financial aid allocations enhance strategic enrollment and student success. The Director of Professional Programs Admission, Financial Aid and Student Services will assure that processes are in place to verify that all steps for applying for and receiving financial aid are in place and promote programs that increases the financial literacy of students/families.   JOB DECRIPTION: - Develops short- and long-term professional programs enrollment management plans, establish objectives and develop strategies in support of those plans, facilitate implementation of enrollment management strategies, and monitor progress toward enrollment management goals. - Monitors enrollments and admissions activity to support the school in achieving key metrics. - Utilizes technology and customer relationship management tools appropriately to enhance recruitment efforts for professional students - Oversees student data collection and reporting, working closely with Office of Institutional Research, Office of Undergraduate Admission, and other Emory University offices. - Use data-driven strategies for recruitment, enrollment, and financial aid practices - Manages the application and enrollment process for the School. - Builds relationships with prospective nursing students, candidates, and recruiting affiliates. - Responsible for student experience outcomes from prospect phase to enrollment - Manages admission programs and outreach initiatives for prospective, accepted, transfer, and international nursing students. - Proactively updates the Sr. Asst. Dean on on-going operations and project activities inclusive of issues pertaining to, student affairs and diversity focus. - Proactively updates the Sr. Asst. Dean on on-going operations and project activities inclusive of issues pertaining to recruitment, admissions and enrollment of student, - Oversees the evaluation of professional applications and works with faculty as necessary to determine admission eligibility. - Maximizes the use of scholarship funds in strategic plan development. - Supervise, train, develop and lead the admission and financial staff to offer the highest quality of service to internal and external customers. - Develops office policies and procedures. - Counsels prospective applicants, interviewees, current students, parents, and advisors concerning admission requirements, financial aid, and policies and procedures. - Acts as a liaison and representative between Emory University School of Nursing and local, regional, and national organizations and universities. - Works collaboratively with alumni volunteer activities to enhance student recruitment. - Focuses on minority recruitment, support systems, outcomes evaluations and compliance and reporting. - Works closely with other schools on students involved in dual degree programs, if applicable, ensuring compliance. - Personally exemplifies and promotes ethical and professional standards for individual and organizational behavior and decision-making. - Maintains current and necessary education and skills for excellence in job performance to cope with dynamic environment and ensure success of the school. - Exhibits service-oriented behavior and conduct of organizational affairs; responsible for service improvement leadership within the school. - Prepares and distributes periodic student demographic, statistical, and financial reports. MINIMUM QUALIFICATIONS: - A bachelor's degree and four years of experience in student affairs, admissions, financial aid or a related field. Higher education experience preferred. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.
Division
School Of Nursing
Job Number
106215
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SON: ADMISSIONS OPERATING FUND
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Nursing
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Functions as an expert research nurse or coordinates a multi-center trial. - Provides direction in auditing and monitoring activities. - Collaborates with multidisciplinary researchers to establish research programs that integrate new advances in clinical trials management. - Develops and conducts patient and family education. - Provides leadership and expertise in identifying and writing research grants, publications in medical and nursing literature, study materials, brochures and correspondence. - Conducts ongoing training of clinical trials staff, providing updated information on internal processes and resources and external benchmarks. - For multi-site studies, ensures sites fully understand and comply with study protocol and provides training of site coordinators and/or supervision of site coordinators. - Actively participates in planning and evaluation processes to improve and advance clinical research within the organization. - Leads or chairs committees or task forces to address and resolve significant operational issues. - Along with Principal Investigator, may represent a study at Patient Safety Monitoring Board meetings at the NIH. - Regularly functions as a preceptor or mentor. MINIMUM QUALIFICATIONS: - Licensed as a Registered Nurse in the state of Georgia. - Four years research nursing experience or four years of clinical nursing experience in a related specialty and two years of research nursing experience. - Certified Research Administrator (CRA) or Clinical Research Coordinator (CRC) preferred. - Must be credentialed through Emory Healthcare in RN II category. PREFERRED QUALIFICATIONS: - Bilingual (Spanish) Experience in women's sexual health   NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee. 
Division
School Of Medicine
Job Number
106205
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Medicine: Infectious Dis
Job Type
Regular Full-Time
Location : Name
Grady Hospital
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
This position will report directly to the academic department administrator with direction from the chair of African American Studies and the Director of Undergraduate Studies (DUS).  The program coordinator will provide administrative support to the Department of African American Studies and its core faculty and academic administrative support to its undergraduate majors and minors.   JOB DESCRIPTION: - Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. - Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. - Conducts research and gathers information to develop various publications. - Develops promotional materials which may include content for reports, briefings, newsletters, grants, or other written information related to the program. Assists in developing and coordinating program-related conferences, conventions, or meetings. - Monitors expenditures and may participate in the budget planning process and prepare financial reports. - May assist in identifying funding resources and developing fund-raising strategies and initiatives. - Prepares operational and statistical reports. - Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. - May supervise assigned project staff, interns and/or volunteers. - Performs related responsibilities as required. - This is not an administrative support position. ADDITIONAL JOB DETAILS: - Collects multi-year teaching plans to forecast coverage of major/minor requirements, review fall/spring course offerings and analysis of distribution among days and times to help the DUS and faculty make necessary adjustments for optimal placement and to ensure compatible scheduling with the graduate program and seminars. - Submits course offerings, cross-listed courses, completes new course curriculum proposals, oversee degree application/certification of majors graduating. - Submit and/or complete course proposals for new courses, cross-listed courses, and works with the DUS in monitoring use of topics courses; prepare reports on courses, enrollments, and distribution among GER and major and minor requirements.  - Serve as the primary contact for the OUE, the Registrar’s office, and for undergraduate students. - Ensuring alignment and necessary adjustment between department procedures and offerings and university and college polices regarding courses. - Responsible for course submissions, maintaining teaching course evaluations, collection of faculty office hours and syllabi each semester, advising students on major/minor requirements, desk copy requests from faculty, assist with faculty book orders (facultyenlight.com). - Regularly scheduled meetings with the DUS, preparing promotional materials for major/minor events: undergraduate fairs at the Atlanta and Oxford campuses, information sessions. - Maintaining major/minor files; Maintain and update major/minor list and student list serv. - Update undergraduate informational materials. - Prepares operational and statistical reports concerning number, rank, progress, and distribution of majors, as well as other data required by university, college, and department administrators. - May attend events/meetings in place of the DUS. - Administrative Duties include but are not limited to: - Regularly scheduled meetings with the ADA, Chair, and DUS, updating and maintaining AAS website and all listservs, responding to inquiries regarding events and the undergraduate program, monitoring the  AAS electronic mailbox-including USPS mail, assisting with the logistics of AAS events (scheduling event space, catering, videographer), updating department forms, maintaining filing system, accounts payable, ordering supplies, hiring TA and work study students. - May serve on departmental committees.  MINIMUM QUALIFICATIONS: - Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training, and experience. PREFERRED QUALIFICATIONS: - Proficient in Microsoft Office, Adobe, web design (Cascade) creating and designing publicity (flyers, brochures, programs). NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
Emory College
Job Number
106202
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
ECAS: African American Studies
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
This is a full-time opportunity working Monday - Friday from 8:00 AM - 5:00 PM on Campus.  This position is temporary and will support Emory Faculty, Staff Assisstance Program (FSAP) it is a forward-facing, customer service position requiring excellent attention to detail, scheduling and administrative skills.   JOB DESCRIPTION:  - Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. - Ensures office activities comply with Emory policies and procedures. - Responds to incoming telephone calls. - Maintains calendars and prioritizes meeting requests for management. - Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. - May complete forms, grant applications, and/or correspondence associated with programs. - Prepares charts and graphs for reports and presentations. - Creates and edits scientific, programmatic or other reports associated with department's primary business. - Schedules meetings and handles logistics for meetings and special events. - Prepares materials for meetings and special events. - Initiates, processes, and maintains records and invoices. - Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. - May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. - Plans and coordinates travel arrangements. - Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. - Establishes and organizes filing systems. - Oversees ordering and maintenance of office supplies. - May supervise or direct the work of support staff and/or students. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. - Proficiency with various personal computer software applications. - Positions in this classification may require keyboarding skills. NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.
Division
Human Resources
Job Number
106200
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
HR: Fac Staff Assistance Prg
Job Type
Temporary Part-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University
Cleans and maintains various floors surfaces. This includes carpet, wood, marble, vinyl, vinyl composition tile, stone, tile, slate etc.   JOB DESCRIPTION: - Capable of operating various cleaning machines and power equipment. Knows and adheres to federal and state safety regulations. - Adheres to all PPE requirements. - May drive fleet vehicles and be responsible for the daily inspections and safe operations. - Could also be assigned primary duties of the Custodian II position. Performs related duties as required. MINIMUM QUALIFICATIONS: - Ability to understand and follow communicated instructions, and three years of custodial work experience. - May require the ability to lift 50 pounds and to bend, stoop, twist, and walk up to 2 miles per day. - May require a valid Georgia driver's license and insurable driving record. Floor care certification. A high school diploma or equivalent is preferred. NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.
Division
Campus Services
Job Number
106182
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
FM BSVC-Area 1
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Facility Support & Building Maintenance
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Coordinates implements and evaluates clinical research trials, studies and projects. - Provides direction in the development of research protocols. - Recruits and screens potential study participants, and develops and conducts patient and family education accordingly. - Oversees financial accounts to ensure operations remain within approved levels. - Performs patient evaluations, administers medications and research instruments and provides nursing support to perform specialized diagnostic, therapeutic and surgical procedures. - Makes referrals to in-house or community professionals and serves as clinical resource. - Collects data, assists in developing data collection systems and compiles reports. - May provide infusion duties. - Assists in writing research grants, publications in medical and nursing literature, study materials, brochures and correspondence. - Provides direction and may supervise other Research Nurses or other support members. - Performs related responsibilities as required. - Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents. MINIMUM QUALIFICATIONS: - Licensed as a Registered Nurse in the state of Georgia and three years of related nursing experience. - Must be credentialed through Emory Healthcare under the category of RN II. PREFERRED QUALIFICATIONS:  - Bilingual (Spanish) - Experience in women's sexual health    NOTE: Position tasksare required tobe performed in-person at an Emory University location; workingremote is not an option.Emory reserves the right to change this status with notice to employee. 
Division
School Of Medicine
Job Number
106179
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Medicine: Infectious Dis
Job Type
Regular Full-Time
Location : Name
Grady Hospital
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Leads a staff responsible for maintaining landscape areas or to facilitate moves, set-ups or special events.   JOB DESCRIPTION: - Duties may include constructing, planting, maintaining and repairing new landscape areas or moving furniture and staging materials. - Other responsibilities may include repairing, renovating, and maintaining athletic fields and other specialized areas. - May monitor and activate irrigation systems and apply fertilizer and pesticides to landscape areas. - May drive university utility vehicles to and from work sites. Ensures the proper safeguarding of tools and equipment. - Follows necessary precautions in keeping with OSHA standards and other applicable federal and state regulations when working with hazardous materials and power equipment. - Uses personal protective equipment as necessary. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - A high school diploma or equivalent. Two years of related experience including lead or supervisory responsibility for a work crew. - Positions in this classification may require a valid Georgia driver's license and an insurable driving record. - Some positions in this classification may require the ability to lift 100 pounds, and to bend, stoop, and twist. - Positions in this classification may require a Category 24 Ornamental and Turf Control Pesticide Applicators License from the Georgia Department of Agriculture or the ability to receive one within six months of employment. PREFERRED QUALIFICATIONS:  - Applicant with athletic field experience as well as operation of multi-gang reel mowers and related equipment.  - Knowledge of athletic field experience as well as operation of multi-gang reel mowers and related equipment.  - Knowledge of athletic field maintenance including infield grooming, fertilization, aeration, mowing, and integrated pest management.  NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.
Division
Campus Services
Job Number
106177
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
FM Grounds Maintenance
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Facility Support & Building Maintenance
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Independently manages significant and key aspects of a large clinical trial or all aspects of one or more small trials, or research projects. - Trains and provides guidance to less experienced staff. - Oversees data management for research projects. - Interfaces with research participants and resolves issues related to study protocols. - Authorizes purchases for supplies and equipment maintenance. - Determines effective strategies for promoting/recruiting research participants and retaining participants in long term clinical trials. - Periodically audits operations including laboratory procedures to ensure compliance with applicable regulations; provides leadership in identifying and implementing corrective actions/processes. - Monitors IRB submissions and responds to requests and questions. - Interfaces with study sponsors, monitors and reports SAEs; resolves study queries. - Provides leadership in determining, recommending, and implementing improvements to policies/processes. - Assists in developing grant proposals and protocols. - With appropriate credentialing and training may perform phlebotomy, specimens collection or diagnostics. - May perform some supervisory duties. - Performs related approved responsibilities as required. MINIMUM QUALIFICATIONS: (1.) High School Diploma or GED and seven years of clinical research experience. OR (2.) Two years of college in a scientific, health related or business administration program and five years of clinical research experience OR (3.) Licensed as a Practical Nurse (LPN) and four years of clinical research experience OR (4.) Bachelor's degree in a scientific, health related or business administration program and three years clinical research experience OR (5.) Master's degree, MD or PhD in a scientific, health related or business administration program and one year of clinical research experience Certified Research Administrator (CRA) or Clinical Research Coordinator (CRC) preferred.   PREFERRED QUALIFICATIONS: - Bilingual (Spanish) - Experience in women's sexual health This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.   NOTE: Position tasksare required tobe performed in-person at an Emory University location; workingremote is not an option.Emory reserves the right to change this status with notice to employee. 
Division
School Of Medicine
Job Number
106176
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Medicine: Infectious Dis
Job Type
Regular Full-Time
Location : Name
Grady Hospital
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Handles administrative activities generally associated with the conduct of clinical trials. - Provides guidance to less experienced staff. - Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms. - Interfaces with research participants, determines eligibility and consents study participants according to protocol. - Approves orders for supplies and equipment maintenance. - Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires. - Supervises collection of study specimens and processing. - Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed. - Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors. - Prepares regulatory submissions. - With appropriate credentialing and training. - May perform phlebotomy or diagnostics. - Performs related approved responsibilities as required. MINIMUM QUALIFICATIONS: (1.) High School Diploma or GED and five years of clinical research experience. OR (2.) Two years of college in a scientific, health related, or business administration program and three years clinical research experience OR (3.) Licensed as a practical nurse (LPN) and two years clinical research experience OR (4.) Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience OR (5.) Master's degree, MD or PhD in a scientific, health related or business administration program   PREFERRED QUALIFICATIONS: - Bilingual (Spanish) - Experience in women's sexual health   This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.   NOTE: Position tasksare required tobe performed in-person at an Emory University location; workingremote is not an option.Emory reserves the right to change this status with notice to employee. 
Division
School Of Medicine
Job Number
106175
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Medicine: Infectious Dis
Job Type
Regular Full-Time
Location : Name
Steiner Building Grady Campus
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
This position will perform blood draws on study participants as part of required study activities. Additionally, this position will follow all study protocols for the collection, labeling and processing of blood samples including universal infection control procedures and accurate participant identification. This role is critical to the execution of our research activities as the blood samples and associated biological specimens are primary outcome data for these studies. Additionally, the job responsibilities associated with this position require extensive training in effective puncture techniques and knowledge of legal requirements about drawing blood, handling fluid samples and the use of relevant medical equipment and materials.   JOB DESCRIPTION: - Collects, labels, and processes patient specimens following strict protocol for the collection of blood samples, including patient identification and universal infection control procedures. - Ensures the accurate labeling of all specimens according to protocol. - Processes glassware through washing and drying machines. - Maintains and inspects supply levels to ensure immediate availability. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - A high school diploma or equivalent. - Completion of a training course or one year of experience as a phlebotomist. NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106164
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Neurology: Cog Neurobehav
Job Type
Regular Full-Time
Location : Name
Executive Park-N Druid Hills
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
The Coordinator of Sorority and Fraternity Life is a live-in staff member that works within Residence Sorority and Fraternity Life to support the advancement, growth, and sustainability of fraternal organizations at Emory University.   JOB DESCRIPTION: - The community is comprised of four governing councils: Interfraternity Council (10), Multicultural Greek Council (6), National Pan-Hellenic Council (6) and Panhellenic Council (8). - This position will advance the community by uplifting the learning goals of the department: gain a sense of belonging, develop a greater understanding of self and others, individual and social responsibility, and engage intellectually outside of the classroom. - Essential Duties and Responsibilities: Advises 1-2 of Emory's four governing councils (EPC/IFC/MGC/NPHC) by providing development, support, and vision. - Conducts developmental one-on-one meetings with council and chapter leaders. - Coordinates departmental assessments to measure the effectiveness of initiatives and programs offered by the Office of Sorority and Fraternity Life (OSFL). - Develops and sustains partnerships with advisors, alumni, (inter)national organizations, and other community stakeholders through regular communication. - Assists chapter advisors by providing resources to support chapter stability and advancement. - Provides oversight, coordination, and assistance for recruitment/intake processes. - Assists with the planning and implementation of key departmental program initiatives. - Responsible for maintaining expense records and budgeting for specific council(s) and departmental programs. - Serves on a 24 hour on-call crisis response team rotation. - Additional Duties: Collaborates with Student Conduct on judicial matters pertaining to students within the sorority and fraternity community. - Collaborates with campus partners to provide resources and educational opportunities. - Collaborates with campus partners by serving on university committees. - Assists with community-wide signature events. - Perform other related duties as assigned. MINIMUM QUALIFICATIONS: - A bachelor's degree and two years of relevant, professional experience; a master's degree with relevant experience is preferred. - Demonstrated knowledge in the areas of student development, program coordination, crisis response, student leader advisement, leadership development, and conflict management. - Cultural competency and an ability to work with a diverse population. - Evidence of strong advising skills and experience in policy and enforcement in a sorority and fraternity setting. - Experience creating policies, practices, and procedures for sorority and fraternity life. - Sensitivity to student needs and the ability to relate on many different levels to a diverse community of students, faculty, administrative staff, employers, parents, and community contacts. - Effective communication, writing, presentation, facilitation, and organizational skills. NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.  
Division
Emory Campus Life
Job Number
106150
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
Greek Life
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Admissions & Student Life
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above). - Oversees office operations and ensures office activities comply with policies and procedures. - Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. - Develops and maintains spreadsheets. Initiates, processes and maintains records and invoices. - Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives. - Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s). - Ensures manager is appropriately prepared for daily activities. - Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events. - Prepares charts and graphs for reports and presentations. - Reviews incoming correspondence and identifies items of special interest to manager or others. - Screens items that can be routinely handled and prepares appropriate responses. - Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance. - May take dictation or transcribe from a machine. - Maintains various databases and/or spreadsheets. - Sets up and organizes filing systems. - Answers, screens and routes incoming telephone calls. - May supervise or direct the work of other administrative clerical/secretarial employees. - Oversees ordering and maintenance of office supplies and forms. - May coordinate domestic or foreign travel arrangements. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience. - Proficient with word processing, spreadsheet, and presentation software applications. ADDITIONAL QUALIFICATIONS: - Excellent calendar management and written and oral communication skills, ability to multi-task in a fast-paced environment. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106149
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Neurology: Movement Disor
Job Type
Regular Full-Time
Location : Name
Executive Park 12
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University

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