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Yerkes is seeking a Materials Handler II to operate the Yerkes Shuttle between Emory University Campus and Yerkes Main Station. Operates the courier run for local deliveries and transport to and from the Yerkes Field Station, Lawrenceville, GA. Assist with loading dock for receiving and shipping. Pick up trash on the grounds around Main Station to maintain a neat and tidy campus. Help other team members with seminar room set-ups for various Yerkes functions. Work schedule will be Monday--Friday however, hours will be discussed during interview.
JOB DESCRIPTION:
- Ships and receives items, pulls orders and verifies type and quantity of ordered items.
- Issues and delivers items, and performs housekeeping activities in the warehouse.
- Maintains records or files of information related to inventory, equipment or other items.
- Orders stock items for replenishment.
- Prepares documentation and performs data entry.
- Operates light trucks, warehouse equipment, forklifts and picker machines and is responsible for their daily inspection, maintenance, safe operation and safeguarding against vandalism or theft.
- Assists in relocating materials and reconfiguring storage locations.
- May transport items and materials via large trucks, using proper safety and handling techniques to safeguard materials.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- A high school diploma or equivalent and one year of warehouse, stockroom or related experience.
- Requires a valid Georgia driver's license and insurable driving record.
- Some positions in this classification may require the ability to lift 50-75 pounds and to bend, stoop and twist.
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Supports the day-to-day activities of proposal preparation with a team of Pre-Award Specialists in the Yerkes National Primate Research Center. Monitors workload distribution and raises any concerns to the Pre-Award Manager. Provides guidance to team members, as appropriate. Coordinates with Pre-Award Manager regarding pre-award activities, issue resolution, and workload distribution. Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate. Manages pre-award activities for an assigned portfolio of grants and contracts within a RAS unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Manages the day-to-day operations and objectives in support of the assigned portfolio. Contributes information and ideas related to areas of responsibility as part of a cross functional team. Ensures effective and efficient workflow and adherence to quality standards for staff/program and self. Performs pre-award activities for a unit (school, department, or division) within a RAS unit.
- Pre-award activities include, but are not limited to:
- Assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
- Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
- Ensures proposals are entered and routed in a timely manner for further review.
- Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
- Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
- Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
- Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
- Coordinates and reviews certain proposal elements (boilerplate files, such as biosketch, facilities, etc.) for consistency, accuracy, and completeness.
- Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
- Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
- Obtains signatures as needed.
- Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols. Works effectively with other offices (central, school, departments, divisions) on research proposal.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: Bachelor's degree and five years of work-related grants and contracts experience OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations relating to research grant and/or contract activity. Proficiency with MS Office Suite software.
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Please include a cover letter in all applications for this position.
BACKGROUND: The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its eight programs focus on building robust public health systems that serve all people. Program areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force for Global Health was recognized for its extraordinary contributions to alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to in-kind contributions of medicines and vaccines from major pharmaceutical companies valued at billions of dollars annually.
BACKGROUND:
The NTD Support Center manages a large portfolio of projects that produce datasets that are valuable
to the public. To improve the accessibility of existing and future datasets, an open access portal will be
created. A data manager is needed to support the transition to this open access portal, as well as
managing data use requests. In addition to the support of the data portal, the data manager will also
provide data management and analytic support to an on-going multi-country clinical trial. Close attention
to detail, good oral and written communication skills, and experience with database management are
required.
JOB DESCRIPTION: Supports the acquisition, management and analysis of data from multiple sites or sources. Supports the configuration and management of technology solutions supporting the receipt, transformation, validation and storage of data. Ensures that the uses of data through reports and queries are appropriate. Serves as an organizational consultant on matters relating to databases by providing expertise to assist users in meeting their needs. Develops automated quality control procedures to assess quality of data and provides reports to data owners. Works effectively within a group setting in areas of design of data collection instruments, database management, analysis of data, and creation of reports and dashboards. Develops and performs appropriate analyses. Provides explanations of analysis methods, assumptions made, and assists in interpretation of results and implications therein. Documents methods and results through development and maintenance of standard documentation artifacts including data dictionaries, standard operating procedures and analysis methodology descriptions. Works with onsite or field-based counterparts to coordinate consistent implementation of data quality control measures and provision of access to the central data repositories. Performs related responsibilities as assigned.
MINIMUM QUALIFICATIONS: A bachelor's degree in computer science or a related field, and three years of experience in processes and standards related to data, OR an equivalent combination of education, training, and experience. Experience with relational database management systems such as, Oracle, Microsoft SQL Server, MySQL preferred. Experience with statistical packages such as, SAS, SPSS, R preferred.
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JOB DESCRIPTION:
Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award. Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research. Ensures adherence to quality standards and all policies and award regulations. Works with the post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis.
Works with colleagues/team members to jointly solve questions and challenges in their daily work. Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. Sets up award in financial system. Distributes award information to PIs, co-PIs and relevant staff and other RAS units. Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions). Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. Projects and forecasts future award expenditures. Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract. Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. Completes financial reports to be sent to sponsor, as required by the award terms and conditions. Monitors compliance with agency and University regulations regarding reporting.
Assists PIs with non-financial report submissions, as necessary. Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. Facilitates the approval of invoices to pay subcontractors. Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. Assists in transferring awards out of the university. Closes out all funded projects consistent with university process and timelines. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity. Proficiency with MS Office Suite software. Knowledge of the PeopleSoft Financial System preferred.
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The research coordinator will help in the development, implementation and support of research at the Ponce Family and Youth clinic by assisting pediatric infectious disease investigators in study design, completion of the approval process and management of data on a number of protocols from the IMPAACT and ATN networks. These protocols are specific toward the optimization of management of pediatric or adolescent HIV infection or in preventing mother-to-child transmission of HIV, and also include protocols from pharmaceutical sponsors.
Local travel between Grady clinic site, Grady Hospital, and Emory campus.
MINIMUM QUALIFICATIONS:
(1.) High School Diploma or GED and three years of administrative support experience OR
(2.) Two years of college in a scientific, health related, or business administration program and one year of admin support or customer service experience OR
(3.) Licensed as a practical nurse (LPN) and one year admin support or one year of licensed practical nursing experience OR
(4.) Bachelor's degree, Master's degree, MD or PhD in a scientific, health related or business administration program.
PREFERRED QUALIFICATIONS:
- Candidate must be detail-orientated, possess excellent organizational skills and always be able to meet deadlines within the time specified.
- Four – six years of college in a scientific or health related field.
- One or more years of research experience with knowledge of the conduct of clinical trials, research principles, methodologies and study design.
- Possess excellent computer skills including knowledge of a PC/MAC and Microsoft Office (Word, Access, Excel and PowerPoint). Basic statistical knowledge is highly desirable but not required.
- Self-directed and motivated to work independently toward short- and long-term goals.
- Possess excellent communication and interpersonal skills, working alongside research and clinical staff and interacting, sometimes on a daily basis, with patients.
- Collaborative Initiative Training (CITI) within 30 days of employment.
- Phlebotomy course within the first 90 days of employment.
- Ability to interact with under-served, vulnerable and stigmatized clients in a non-judgmental and compassionate way.
- Committed to the mission of serving HIV-infected children, adolescents and young adults, and families affected by HIV infection.
This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.
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Reporting to the Vice President of Enterprise Communications and Reputation Management, Emory University's central Division of Communications and Public Affairs is seeking a superior earned and social media team leader to position the international research university among a range of audiences for their open Assistant Vice President of Earned and Social Media position.
JOB DESCRIPTION:
- Leads a shared services team of earned and social media professionals that connects strategic content with stakeholders around the globe.
- Understands how to shape original content to maximize potential for engagement.
- Expertise in recognizing news value inherent in research and academic thought leadership.
- Candidate will have excellent media relations skills, particularly in national and international markets.
- Knowledge of higher education and health care media a plus.
- In addition, the candidate will be a leader in social media strategy, including best practices in SEO and audience engagement through different social platforms.
- Experience in media training a plus.
- Performs additional duties as required.
MINIMUM QUALIFICATIONS:
- A bachelor's degree in communications, journalism, public relations, or a related field
- Ten or more years of senior-level communications management experience.
- A master's degree is preferred.
- Superb writing skills, a sharp news sense, keen analytic abilities.
- Proven track record in successful national and international media placement.
- Demonstrated knowledge of/experience in mainstream, digital/online and social media.
- Experience working for a large, complex organization; experience working for an institution of higher education is preferred.
ADDITIONAL JOB DETAILS AND PREFERRED QUALIFICATIONS:
- Ideally, seeking an experienced forward-thinking, executive leader with top level operational experience in the following:
- Driving Social Media strategy, campaign implementation and management (organic and paid)
- Media Relations, from media placement to working with reporters and various news outlets (local, national across mediums. Helpful, but not required, experience with higher education or health / science segments
- Proven ability to divine the best opportunity to drive a story’s spread via earned or owned channels. If earned, experience identifying and approaching appropriate outlets. If owned, experience publishing and driving engagement with stories via digital channels (.edu, social media, partner sites)
- A strong attention to detail, especially related to experience running complicated, calendared communications marketing-communications campaigns
- Established knowledge of Reputation Management and Crisis Communications, and the acumen to make decisions in order to shift preexisting content or media outreach plans in order to accommodate a fast course of action
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This is a central job, reporting to the Office for Clinical Research (OCR). Responsible for the Prospective Reimbursement Analysis (PRA) for all studies with EHC and/or Grady billable items and services. Also, responsible for budget development and negotiation for all industry and other non-federal studies with negotiable study budgets. Thoroughly reviews complex study protocols, Informed Consent Documents (ICD), draft sponsor Clinical Trial Agreements (CTA), and budgets to identify all the Emory Healthcare (EHC) and/or Grady billable items and services required of the study which might generate a CPT code. Applies the Centers for Medicare & Medicaid National Coverage Determination (NCD) 310.1, Routine Costs in Clinical Trials, to determine if the study is a qualifying clinical trial with therapeutic intent, diagnosed disease, Medicare benefit category, and deemed status or seven desirable characteristics. Determines deemed status by researching if the study is federally funded and has an Investigational New Drug Application (IND). Verifies the IND status in the study protocol, eIRB, or FDA study documentation. Evaluates Category A and Category B devices to determine which devices can be billed to Medicare. Utilizes the Medicare National Coverage Determinations, Medicare Contractor Local Coverage Determinations, Physician Association Practice Guidelines and Best Practices, Disease Organization Guidelines and Best Practices, certain Medicare and Medicaid approved compendia listings, peer reviewed medical journal articles, and other federal and state regulations to determine which EHC and/or Grady billable items and services in the sponsor's protocol may and may not be billed to Medicare and other third party payers. Customizes the PRA for pediatric clinical research studies, utilizing Medicaid, Georgia statutes, and/or other reliable sources. Works collaboratively with the Principal Investigator (PI), Clinical Research Coordinator (CRC), and ancillary departments to identify all the costs associated with the research study. Utilizes the research fee schedule to develop the per patient and pass through budgets for those billable items and services which cannot be billed to third party payers. Works collaboratively with the study team and Emory research community to determine study team effort and research administrative costs. Negotiates the budget with the sponsor and/or Contract Research Organization (CRO) to cover all of Emory's costs to conduct the study. Communicates with the EU research administrative staff to route the study in EPEX, access documents from eIRB, and resolve pre-award study issues as needed. Documents the CPT codes at the respective visits in the Emory Research Management System (ERMS) for all EHC billable items and services to be paid by the grant, and all the study costs if centralized invoicing is done by OCR.
Functions independently and proactively with strong critical thinking, analytical, and communication skills. Manages study assignments for equitable distribution amongst team members, effectively prioritizes tasks, and follows-up to ensure completion of studies in a compliant and timely manner. Provides oversight to the assigned SCRFM for the study to facilitate timely and accurate completion of the study budget.
Meets departmental performance metrics. Effectively applies problem solving, negotiation, and continuous quality improvement methods in daily operations. Works collaboratively and professionally with OCR staff, the Emory research community, and external research customers such as pharmaceutical companies and Contract Research Organizations (CRO). Provides superior customer service to effectively meet the needs of internal and external customers. Provides policy and procedure interpretation to academic schools and departments/divisions related to research billing compliance. Demonstrates the characteristics of an effective team member. Actively participates in staff orientation, continuing education, and mentoring. Serves on OCR committees.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: Bachelor's degree in nursing, a healthcare or scientific field, or other related field and seven years of experience in research administration or a health-related field. RN with some direct research nursing experience is strongly preferred. An equivalent combination of education, training and experience will be considered for candidates without a bachelor's degree. Possesses strong project management, facilitative leadership, detail orientation, and organizational skills. Knowledge of Emory's ERMS, EPEX, and eIRB systems highly desirable. Proficient working knowledge of excel, access databases, and Microsoft office required. Strong knowledge of clinical processes, medical terminology, and the clinical research life cycle required. Certification in Healthcare Research Compliance through the Health Care Compliance Association is strongly preferred within five years of hire.
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Emory University's Communications and Public Affairs Division is seeking professionals with demonstrated experience supporting leadership in reputation and issues management, crisis communication, and emergency response management through internal and external communications, media relations, and social media to join their dynamic team as an Assistant Director of Reputation Management.
The selected professional will be a part of an award-winning team of professionals who work to increase the awareness and reputation of the university among key national and international audiences.
JOB DESCRIPTION:
- Responsible for monitoring and evaluation of earned media and information of interest to the university.
- Manages real-time, daily, weekly and quarterly reports of news and information relating to Emory and issues of interest in higher education.
- Supports leader of reputation management function in research around issues and the external information environment.
- Must understand and have working knowledge of current content evaluation tools and techniques.
- Individual must understand evolving earned and social media platforms, how news media functions and have an intense curiosity for issues in higher education.
- Must thrive in a fast-paced environment where work may not adhere to a predictable schedule.
- Ability to understand, follow and interpret complex issues in higher education.
- Experience in news media, politics and government are a plus.
- Performs other related duties as required.
ADDITIONAL JOB FUNCTIONS:
- Monitors and evaluates media/social media around-the-clock for news/potential issues related to and of interest to Emory University.
- Manages real-time, daily, weekly and quarterly reports related to news coverage and topics of interest to Emory.
- Conducts research and applies best practices in media monitoring and evaluation.
- Applies analytical skills in evaluating earned media results and in refining the division’s program; creates dashboards.
- Monitors media/social media during times of controversy/crisis for the university; consults university leaders on communications strategy to manage issues/crisies.
- Supports issues/crisis communications management program.
MINIMUM QUALIFICATIONS:
- A bachelor's degree in communications, public relations or related field, AND
- 3+ years of professional experience in higher education, non-profit, journalism, communications and marketing, or related communications and marketing environments, OR an equivalent combination of education, training, and experience.
- Experience in higher education is preferred.
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Emory University's Communications and Public Affairs Division is seeing an Assistant VP of Reputation Management to join their dynamic and revered team.
In this highly coveted role, the selected professional will be a part of an award-winning team of professionals who work to increase the awareness and reputation of the university among key audiences. The responsibilities of the team include developing and implementing communications strategies that support a broad range of activities including media relations, internal and external communications, issues management, and crisis communication.
JOB DESCRIPTION OVERVIEW:
- Reporting to the Vice President of Enterprise Communications and Reputation Management, this position leads a team experienced in communication designed to manage and protect the reputation of the university.
- Provides strategic counsel to leadership, creates communication plans, and serves as spokesperson for the university with news media.
- Develops a best-in-class earned media monitoring function to ensure immediate capture and evaluation of news and information important to the university.
- Evaluates from a communication perspective priority issues and opportunities in higher education that concern the university.
- Understands best practices in issues and crisis communication. Hires, trains, and evaluates staff. Performs other related duties as required.
ADDITIONAL JOB FUNCTIONS:
- Serves as issues/crisis communications manager.
- Conducts horizon scans of issues that may potentially impact Emory University; in coordination with appropriate university colleagues, develops issues management plan including backgrounders, message platforms, monitoring and evaluation.
- Researches and applies best practices in issues management and crisis communications.
- Develops/updates issues playbook.
- Updates crisis communications plans.
- Works closely with Emory’s Critical Event Preparedness and Response (CEPAR) department in conducting drills for communications team.
- Trains division’s communications team on roles during crisis events
MINIMUM QUALIFICATIONS:
- A bachelor's degree in communications, marketing, journalism, or related field
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- 10 years of communications and marketing experience, including relevant leadership and management experience (marketing, communications, public relations, media relations, public affairs, etc.).
- Higher Education experience preferred.
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JOB DESCRIPTION:
Reporting to the Dean of the Business School, serves as the Executive Education chief operating officer with all staff functions reporting into this position and is part of the Dean's leadership team responsible for setting strategic direction for the school and stewarding the School's financial, human, and capital resources. In alignment with the Dean, will have responsibility for establishing and accomplishing financial as well as program quality goals and objectives. Establishes positive working relationships with external clients, faculty, other senior level Goizueta administrators as well as the executive education professional team.
Partners with the Business School Chief Business, Analytics and Operations Officer in all financial, technology, and operational aspects of the unit to ensure there is alignment in design, outcomes, and School strategy. Key responsibilities include recruiting, developing and managing a high performing team of professionals to continually improve and achieve targets set for the Executive Education unit; creating and executing strategic plans in conjunction with the Dean and senior executive education staff to support the business school's strategic pillars; effectively managing staff members responsible for overseeing the financial, marketing, sales management, business development and all operational aspects of program delivery; establishing and monitoring clear metrics for program growth, client acquisition, delivery quality, increasing revenue generation and defining actions required to achieve targets; bringing to market innovative courses for both open-enrollment and custom programs; exploring on-line and other delivery approaches for executive education; and collaborating with faculty and senior administrative staff across Goizueta Business School to develop strong partnerships for accomplishing unit and institutional goals. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Bachelor's degree and 10 years of marketing, operations/project management, higher education administration or related experience. MBA or other advanced degree strongly preferred. Strongly preferred skills and experience include a demonstrated understanding of managing a team at a unit/departmental level including a firm knowledge of executing strategy and aligning business functions such as marketing, finance, sales and operations; a strong track record in management and leadership requiring strategic thinking, communication, financial management, and human capital skills; experience in product lifecycle management from prospect lead to proposal development, agreement negotiation, content definition and program delivery; a track record of successfully developing and implementing business plans to move organizations forward; experience developing relationships and working successfully with culturally diverse individuals and organizations, both locally and globally; demonstrated successful record managing and leading high performing sales-oriented teams; and exceptional customer services skills.
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JOB DESCRIPTION:
Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of Standard Operating Procedures (SOPs) related to pre-award functions and awareness of federal rules and regulations related to research grant and contract activity. Pre-award activities include, but are not limited to, assisting departmental faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process. Ensures proposals are entered and routed in a timely manner for further review.
Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals. Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy. Reviews budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project. Advises the PI on administrative requirements in preparing proposal submissions.
Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements. Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines). Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures. Obtains signatures as needed. Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols. Works effectively with other offices (central, school, departments, divisions) on research proposal. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Bachelor's degree and three years of work-related grants and contracts experience OR an equivalent combination of education, training and experience. Proficiency with MS Office Suite software.
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- Develops and manages a comprehensive, risk-based Quality Assurance (QA) program encompassing all aspects of the Office of Clinical Research (OCR) operational and compliance processes, leading to highly effective and efficient processes designed to ensure data and service quality throughout all OCR teams.
- Assists with the optimal application of Federal, State, and local laws, guidance documents, Emory University Institutional policies, and Institutional Review Board (IRB) policies and procedures while meeting the objectives of the Emory University research community.
- Consults on complex research and regulatory issues in conjunction with the team(s) to identify solutions and develop improvement processes.
- Researches topics of departmental, institutional or strategic importance.
- Serves as the central resource for the research community to provide expertise and guidance on complex issues, operational goals, business strategies, ethical considerations, regulatory mandates, and institutional policies related to human research protections.
- Develops and facilitates training programs to accomplish goals.
- Plans and conducts independent audits to assess compliance with regulations, guidelines, institutional policies, and operating procedures for the purpose of preventing and detecting inaccuracies and mismanagement, while promoting accountability and efficiency within OCR teams.
- Prepares and distributes report of findings to the Executive Director and appropriate members of the Leadership Team. Facilitates and tracks corrective action plans, in support of management, to foster completion and achieve compliance. Thoroughly reviews complex study protocols and Informed Consent Documents (ICDs) to identify all Emory Healthcare (EHC) and/or Grady billable items and services required of the study which might generate a CPT code that requires a Prospective Reimbursement Analysis (PRA) to ensure research billing compliance.
- Reviews Clinical Trial and Applicable Clinical Trial Determination Criteria for studies to ensure compliance with FDA, ICMJE, NIH, and Emory University policies and guidelines. Facilitates and manages ClinicalTrials.gov activities associated with Emory-sponsored, investigator-initiated research studies.
- Responsibilities may include, but are not limited to, operational functions across all OCR teams to ensure regulatory and institutional compliance with OCR operational functions including timely access to clinically relevant research information for research participants to promote patient safety; CMS regulations for billing items and services for clinical trials; budget coverage and recovery of costs for industry-sponsored clinical trials; FDAAA, NIH, and ICMJE requirements for Emory-Sponsored and Investigator-Initiated research studies; and mandatory training of investigators and coordinators conducting FDA-regulated clinical trials at Emory.
- Works collaboratively and develops effective working relationships with investigators, key study personnel, and OCR staff to accomplish these goals.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:Bachelor's degree and five years of experience in research administration or a health-related field which includes direct research nurse or clinical research coordinator experience, or equivalent combination of education, training and experience. Advanced degree preferred. Excellent oral and written communication skills. Strong project management, facilitative leadership, analytical, critical thinking and organizational skills. Strong knowledge of clinical processes, medical terminology, and the clinical research and grant life cycle. Experience in an academic environment and knowledge of quality assurance and process improvement methodologies are preferred. Certification in Healthcare Research Compliance through the Health Care Compliance Association is strongly preferred within five years of hire. Knowledge of Emory's ERMS, OnBase, EPEX, Compass, Clinical Data Warehouse, OnCore, PowerTrials, PowerChart, ClinicalTrials.gov, RedCap, CITI, and eIRB systems are highly desirable. Proficient working knowledge of Excel, Access databases, and Microsoft office.
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Emory University is looking for a Assistant Director, of Media Relations in our Heart and Vascular Center.
JOB DESCRIPTION:
This poistion will, work with administration to identify programs, research, clinical advancements, and cultural and other events appropriate for media relations attention. Develops and implements promotional strategies and media relations programs to promote the organization locally, regionally, and nationally. Establishes and maintains relationships with reporters through letters, telephone calls, and personal visits. Creates media opportunities. Responds to incoming media inquiries and prioritizes media coverage. Attends campus events to host reporters on evenings and weekends. Travels to meet with reporters and editors. Monitors news to be aware of current events. Researches issues/trends relevant to higher education. Develops, writes and edits news releases, stories, articles, letters and other media relations communications materials. Plans and assigns article ideas for periodicals. Interviews sources for stories and obtains quotes and background information. Participates in strategic communication planning and implementation including crisis communication and issues management. Supervises staff by orienting, training, and providing performance feedback on an on-going basis. Monitors new developments in electronic communications technology; recommends the acquisition of appropriate new technologies/applications. Assists in developing distribution procedures and mailing lists. May be responsible for managing various aspects of social media and internal communications. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
A bachelor's degree in public relations, journalism or related field, and five years professional experience in public relations, writing, or editing, OR an equivalent combination of education, training, and experience.
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The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its eight programs focus on building robust public health systems that serve all people. Program areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force for Global Health was recognized for its extraordinary contributions to alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to in-kind contributions of medicines and vaccines from major pharmaceutical companies valued at billions of dollars annually.
CVE BACKGROUND: The Center for Vaccine Equity (CVE) works to assure all people have equal access
to life-saving vaccines and antiviral agents by expanding availability, supporting vaccine impact
studies, and building delivery systems that facilitate access in developing countries. CVE also serves as
Secretariat for a number of global health partnerships that advance this mission.
PRIMARY RESPONSIBILITIES:
The Financial Analyst serves as the financial expert for CVE, managing both federal and private foundation funding. The Financial Analyst will provide financial management support, monitoring, analysis and recommendations for Center programs.
- Responsible for ensuring that the accounting, budgeting, and financial analysis functions are operating effectively and efficiently
- Clarify requirements, policies and procedures, negotiation terms and grant procedures of federal grants for non-us partner organizations
- Participate in pre-award reviews and assessments
- Ensure compliance with funder audit requirements for all contracts, grants, and cooperative agreements and prepares and executes the annual audit management plan
- Keeps the Deputy Director informed of significant issues related to planning, implementing and monitoring of programs and activities of the grants
- Prepares required monthly/quarterly and ad hoc financial reports related to funds and other grants
- Prepares quarterly accruals and reviews closeout documents to ensure that finance-related closeout actions such as completion of required audits and payment of final claims and de-obligation of excess funds are properly carried out, if necessary
- Verifies compliance with agreement terms and conditions and allowability of actual costs
- Assesses prospective recipients’ administrative and institutional abilities to implement program/activities
- Determines appropriateness and effectiveness of prospective recipients’ operation procedures and cash management practices.
- With the Deputy Director prepares budgets and budget modifications for CVE grants
- Assists Deputy Director in the preparation of monthly financial reports for program use and periodic financial reports for external (donor) reporting
- Tracks payments toward all sub-contracts and consulting agreements with continuous updates
- Monitors revenues and expenses and advises management team of significant variances in budgets including cash flow, under- and over-spending patterns
- Analyzes past and current data and prepares expense and revenue forecasts
- Reviewing general ledger accounts, reconciling errors, adjusting journal entries where necessary, and providing project management teams with monthly reports on updates.
- Liaising with Task Force IPS to identify and resolve CVE financial management issues.
- Assists with the development and tracking of sub-contracts and consulting agreements
- Tracks payments toward all sub-contracts and consulting agreements with continuous updates
- Evaluates financial reporting on all sub-contracts, identifies deficits or problem areas, and makes recommendations for appropriate corrective actions
- Reviews and processes travel reimbursement requests
- Reviews and processes for payment vendor and consulting invoices and enters them into the Financial Edge Accounts Payable system
- Calculates, prepares, and tracks per diem requests to Task Force finance department for payment to meeting participants
- Prepares and maintains payroll allocations
- Participates fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by Task Force management
OTHER RESPONSIBILITY: Participate fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by management.
TRAVEL: 5% or less
PREFERRED QUALIFICATIONS:
- Master's degree in accounting, business management, finance or a related field
- Familiarity with CDC Cooperative Agreements and related financial processes and obligations
- Strong understanding of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards (GASB).
- Experience working in the international arena
- Experience providing financial analysis support to projects
- Accomplished MS Excel user
- Knowledge of Blackbaud’s Financial Edge software
- Proactive, problem-solving orientation
FORMAL JOB DESCRIPTION:
- Analyzes historical accounting data and other information to make projections which will aid management in short- and long-range financial planning.
- Coordinates action necessary to correct account balances and maintain proper accounting controls and procedures.
- Assists in year-end audits and in ensuring the accuracy of accounting data.
- Analyzes financial statements and prepares and analyzes financial reports to represent current and projected financial status.
- Projects future trends and prepares long-range operational forecasts and cash flow analysis.
- May assist in preparing, developing and monitoring budgets. May perform indirect cost analysis.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in accounting, business management, finance or a related field
- Four years of financial analysis or accounting experience, OR equivalent combination of experience, education, and training.
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Reporting to the Chief of Police, this position manages the Access Control and Security Systems Division.
JOB DETAILS:
- Plans, directs, and coordinates the selection, installation, operation, and maintenance of equipment utilized for access control and security purposes.
- Develops, implements, monitors, and ensures compliance with all applicable policies, procedures, and programs.
- Develops, promotes, and maintains a high level of security standards and Best Practices by focusing on risk management and implementing strategic security programs.
- Oversees the management and maintenance of network based security camera, alarm, card access, and key lock systems.
- Provides regular reports on tests and functionality of all systems.
- Inputs data to create and maintain records of activities and services.
- Troubleshoots software and hardware issues; communicates with vendors and technical support for related issues. Prepares cost, status, and justification reports.
- Works closely with other divisions of Public Safety and the Police Department, Facilities Management and other University departments to manage security hardware design and product selection for the university.
- Provides managerial oversight (to include contract management, service performance, and invoice approval) for vendor contracts.
- Oversees installation of all access control and security systems, and associated devices.
- Monitors progress and quality of installations performed by contractors.
- Manages all aspects of the access control, CCTV, and alarm systems and the lock shop.
- Serves as Chair of the Electronic Security Review Committee.
- Determines technical requirements and coordinates the preparation of purchase requisitions for access control and security, alarm, and CCTV systems equipment, peripherals and hardware to support system growth, additions, changes, etc. Supervises and manages assigned staff.
- Manages the review of, and provides direction related to, new designs and plans for construction and renovation for compliance with university standards and approvals (doors, hardware, access control, emergency phones and call boxes & CCTV).
- Researches, recommends, and implements security system upgrades, new technologies, training opportunities, and other steps necessary to maintain the highest levels of proficiency in security and safety.
- Participates in strategic initiatives such as improving security systems, policies, procedures, inventory controls, technical documentations, etc.
- Maintains documentation of system configuration and device location.
- Maintains access control records and files, including requests for access and distribution of keys / cards.
- Develops and maintains a complete inventory of access control and security systems-related equipment. Manages access control and security technology maintenance.
- Maintains contact, either directly or through subordinate supervisors, between employees, contractors and vendors to troubleshoot all access control and security systems and address issues.
- Resolves technology service issues in support of the organization's operational, management, business, marketing, and strategic planning needs.
- Diagnoses and corrects problems with security systems hardware and software.
- Installs and monitors components for CCTV, electronic and keyed access control, and intrusion/panic alarm systems.
- Enhances professional skills by attending training sessions, workshops/seminars, and reviewing published literature.
- Prepares and obtains estimates and invoices for work performed by employees and contractors.
- Trains Police Department personnel and other end-users in use of the systems.
- Adheres to internal controls established for the Access Control and Security Systems Division.
- Manages and maintains system audits.
- Manages the access control system open / close scheduling process for facilities based upon individual building schedules and events.
- Performs other related duties as required.
MINIMUM QUALIFICATIONS:
A Bachelor's degree in a related field and seven years of experience working with electronic security system installation, operations, maintenance, and management, including 3 years of leadership and supervisory experience; OR an equivalent combination of education, training, and experience.
Comprehensive knowledge of security camera systems, card access systems, and intrusion alarm systems; familiar with the application of electronic technology to law enforcement; comprehensive skills in the installation, operation and maintenance of electronic security systems; knowledge of the evaluation of construction blueprints; familiar with network video recorders and local digital video recorders; familiar with electric lock hardware installation; strong computer skills and a working knowledge of Microsoft Office; must be familiar with the workings of complex computer networks and components; and ability to learn new software for camera and access systems.
The successful candidate must possess effective communication (both written and oral) and customer service skills; ability to remain calm under stressful situations, as well as the ability to handle multiple tasks.
Prior experience in a college/university setting preferred.
Low voltage electrical license preferred.
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Emory University's Department of the Vice President for Finance is seeking a Treasury Operations Manager.
Reporting to the Director of Treasury, the successful hire will manage the day-to-day cash management function with responsibilities for cash and treasury operations for both Emory University and Emory Healthcare.
FORMAL JOB DUTIES INCLUDE THE FOLLOWING:
- Oversees day-to-day cash management functions including cash positioning, executing wire transfers, cash flow and liquidity forecasting/modeling, short-term investing and borrowing, cash management reporting, reviewing/approving transactions, cash accounting, and customer service.
- Develops cash management strategies to maximize efficiencies, utilize technologies, improve processes, safeguard assets and minimize costs.
- Coordinates activities with key internal partners including accounting, procurement / accounts payable, student financial services, Emory Investment Management office and information technology.
- Manages the enterprise banking infrastructure including opening/closing bank accounts, securing new services, optimizing bank account structures, administration of online banking systems, bank fee analysis and conducting user audits.
- Serves as a subject matter expert in treasury services staying abreast of industry trends in banking, PCI compliance, digital payments technologies, etc. and makes recommendations to improve service delivery, improve processes and reduce costs across the enterprise.
- Develops, maintains and monitors a best-in-class set of treasury operational policies and procedures to ensure a robust internal control environment.
- Ensures compliance with internal controls, policies and procedures in day-to-day conduct and supervision of cash management activities.
- Oversees the preparation of monthly reports that track investment performance, investment allocations, liquidity position and needs, and various ad hoc reports requested by management.
- Establishes and monitors treasury key performance metrics and develops / implements action plans to support improved performance and operations.
- Partners closely with debt management and corporate finance teams to support short-term borrowings, commercial paper, principal / interest repayment activities, capital funding needs and other banking transactions.
- Provides financial analysis to treasury leadership.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in Finance, Accounting, Economics, Business Administration or related discipline.
- Five years of related financial work experience with a minimum of three years of treasury / cash management experience.
- Must be self-driven, personally accountable, innovative, comfortable working independently and able to lead change.
PREFERRED QUALIFICATIONS:
- Previous experience in a similar role include with a large, complex organization including treasury operations, banking, liquidity management and investments experience.
- CTP, CPA or other financial certifications.
- Proficient with MS Office; experience with enterprise-wide ERP systems (PeopleSoft preferred) banking software and treasury workstations.
- Executive presence with excellent verbal and written communication skills.
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Functions as a skilled individual contributor or lead researcher on one or more research projects, serving as an expert in specialized area(s). Designs, develops and conducts large and/or complex research experiments. Reviews progress of research and evaluates results. Shares expertise in equipment operation and laboratory techniques. Refines/adapts methodologies to fit specific experiment requirements. Collaborates in the development of new techniques. Co-authors publications and may co-present findings with Principal Investigator at meetings/conferences. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A bachelor's degree in a scientific field. Seven years of professional research experience.
PREFERRED QUALIFICATIONS: Radiologic/imaging experience.
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Under minimal supervision, the Assistant Academic Research Scientist performs a wide range of highly technical and complex tasks necessary to advance basic and/or translational research programs. Responsible for working with experimental platforms specific to the hiring Program. Duties will include but are not limited to experimental design, data analysis, and interpretation and communication of results of basic and/or translational research. Will be required to review literature and apply advanced knowledge, skills, and input necessary for protocol development. May assist in grant and other funding applications, as necessary and appropriate. Performs other responsibilities as required.
MINIMUM QUALIFICATIONS: PhD or MD OR Master's degree and five years of professional level experience in a technical or research lab. Internship experience or experience prior to attaining the qualifying degree is not considered eligible work experience for this job classification. Laboratory experience will be based on area of assignment. NOTE: Applicants applying with a M.D. or equivalent degree must be eligible for a Georgia medical license to meet the minimum qualifications.
PREFERRED QUALIFICATIONS: Radiologic/imaging experience.
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The School of Nursing is seeking a Program Coordinator who wil assume 50% of efforts on InEmory Program Support, and 50% on Office of Education Administrative Support.
Please see additional details under MINIMUM QUALIFICATIONS section.
FORMAL JOB DESCRIPTION:
- Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following:
- establishing long-term operational objectives,
- researching factors that may impact the success of the program, and
- working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
- Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
- Conducts research and gathers information to develop various publications.
- Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
- Assists in developing and coordinating program-related conferences, conventions, or meetings.
- Monitors expenditures and may participate in the budget planning process and prepare financial reports.
- May assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports.
- Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
- May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required.
This is not an administrative support position.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in a field related to the program and
- Two years of related experience, or an equivalent combination of education, training and experience.
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Provides referral and outreach support in meeting business objectives for the Winship Cancer Institute.
- Works as a team member with outreach and network colleagues at the Emory Proton Therapy Center and Emory Healthcare.
- Strategizes and promotes Winship and all affiliated physicians that express Emory and Winship as a top-ranked national research university along with exceptional patient care.
Executes outreach plan to achieve volume goals of Winship Cancer Institute.
- Day-to-day activities include travel to and call upon targeted referral sources.
- Maintains existing and develops new relationships in the referral source community.
- Promotes the WinshipMD App to referring physicians.
- Coordinates speaker’s bureau requests.
- Assists in facilitating appointments and admissions to appropriate levels of care within related units of Emory University and Healthcare. Understands that Emory Proton is part of the Winship Cancer Institute multidisciplinary care team.
- Maintains an effective flow of information with unit leadership regarding outreach results.
- Understands patient journey as well as the internal flow at Emory University and Emory Healthcare.
- Meets with each new Winship Cancer Institute provider and creates a biograph for each physician.
- Creates Announcement Cards for each new Proton Therapy Physician.
- Updates Winship’s Physician Binder at each outreach visit, as appropriate.
- Utilizes Emory’s Physician Relationship Manager for all referring physician interaction.
Continually builds rapport with internal team members and stakeholders to promote Winship Cancer Institute which will increase outreach opportunities among cancer services, referrals and awareness. Serve as a liaison for all Winship Cancer Institute activities and provides weekly reports on project progress.
- Connects and communicates with the network and other teams to monitor effective benchmarks for measuring the impact of all outreach efforts. Analyzes, reviews, and reports on effectiveness of Winship Cancer Institute objectives in an effort to maximize referral results.
- Connects and communicates with CME Managers, Tumor Board Managers and others that coordinate seminars, meetings and symposiums to ensure that Winship Cancer Institute is at the forefront of all opportunities.
- Connects and communicates with marketing liaisons to ensure materials for in-the-field discussions provide continued education and success with physician audiences for the Winship Cancer Institute.
- Connects and communicates with internal communications and external community relations to educate constituents for the Winship Cancer Institute.
- Connects and communicates with marketing managers and social media managers to create content for the Winship Cancer Institute on Winship-managed internet, intranet, and social media outlets including but not limited to the Internet, Facebook, Twitter, YouTube, LinkedIn and Instagram in order to push marketing, public relations, and community-building initiatives.
MINIMUM QUALIFICATIONS: Bachelor's degree in business, public health, healthcare administration, or related field and five years of related experience. An equivalent combination of education and experience may be considered. Must have previous experience in physician relations. Must have understanding of healthcare and hospital operations.