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Search Results Page 26 of 45

Job Number
92443
Division
Exec.V.P. for Health Affairs
Department
Winship Clinical Trials
Campus Location (For Posting) : Location
US-GA-Decatur
Location : Name
Winship Clairmont Admin Annex
Job Type
Regular Full-Time
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Develops and initiates a clinical trials monitoring process to support compliance with applicable regulations.
  • Oversees site monitoring of clinical trials and follow up activities.
  • Develops guidelines for collection of clinical data and/or administration of clinical trials; develops guidelines for new protocols.
  • Trains and orients new clinical trials monitoring staff. Assigns project tasts and evaluates and provides feedback to staff on performance.
  • Provides monitoring support for all facets of clinical trials with special emphasis on institutional (investigator-initiated) and Cooperative Group sponsored trials.
  • Leads and conducts a variety of monitoring activities intended to facilitate and assure that clinical trials comply with the requirements of the approved study protocol, the approving Institutional Review Board, Emory University and applicable Food and Drug Administration (FDA) and other regulatory requirements.
  • Such activities may include: pre-study resource evaluations, monitoring of ongoing trials, and close-out monitoring of completed trials.
  • Conducts monitoring activities in accordance with established procedures. Develops and utilizes appropriate monitoring check-lists and report templates to record and report monitoring findings.
  • Documents monitoring activities in writing, using appropriate report formats and communicates such findings to the appropriate parties (clinical trials management, the principal investigator, and designated members of the regulatory and clinical trials staff.)
  • Reviews the accuracy, completeness and timeliness of completed study related records, case report forms and other documents.
  • Compares reported data with original source documents. Reviews study related processes relative to applicable regulatory requirements, including the FDA's GCP regulations and departmental guidelines.
  • Reviews drug or device accountability, tracking records, and clinical research pharmacy processes.
  • Verifies that appropriate storage, supply, usage, instruction, documentation and disposition are in place and followed.
  • Verifies the following items for clinical trials: protocol compliance (i.e. subject recruitment and eligibility criteria and informed consent procedures); that only designated investigator(s) and/or appropriate clinical research staff are performing clinical trial functions; that regulatory compliance is being maintained (i.e. that investigators are providing and maintaining all study related documents as required.)
  • Promptly communicates any serious deficiencies noted during monitoring to the appropriate parties.
  • Works cooperatively with clinical research staff and investigators to address their concerns and to communicate findings that can lead to improved clinical trial performance and/or compliance.
  • Maintains a record of all correspondence, monitoring reports and other written documentation in accordance with operating procedures.
  • Participates in meetings and in-service training activities.
  • Maintains in strict confidence all confidential information regarding clinical trials and clinical research study sponsors.
  • Promotes a work environment that stresses and demonstrates confidential practices.
  • Follows Emory University and HIPPA compliance policies. Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • A bachelor's degree in nursing or a related scientific field; a master's degree is preferred.
  • Five years of clinical research experience which includes three years in monitoring or administering complex clinical trials.
  • Certification by Society of Clinical Research Associates (SOCRA) or Association of Clinical Research Professionals (ASCP) is required within three (3) years of hire. A sound knowledge of ICH and Food and Drug Administration's Good Clinical Practices regulations.
  • Attention to detail, organizational skills, interpersonal skills, and effective oral and written communication skills.
  • A knowledge of basic computer programs, such as MSWord and Access.

This position is intended for clinical researcher and all clinical training requirements must be tracked through Emory Healthcare under the CLINICAL RESEARCHER for individuals hired in this job classification.

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

Job Number
92442
Division
School Of Medicine
Department
SOM: Pediatrics RAS
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of Standard Operating Procedures (SOPs) related to pre-award functions and awareness of federal rules and regulations related to research grant and contract activity.
  • Pre-award activities include, but are not limited to, assisting departmental faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals.
  • Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
  • Ensures proposals are entered and routed in a timely manner for further review.
  • Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals.
  • Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
  • Reviews budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
  • Advises the PI on administrative requirements in preparing proposal submissions.
  • Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements.
  • Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
  • Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
  • Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
  • Obtains signatures as needed.
  • Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
  • Works effectively with other offices (central, school, departments, divisions) on research proposal.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree and three years of work-related grants and contracts experience OR an equivalent combination of education, training and experience.
  • Proficiency with MS Office Suite software.
  • Experience with Clinical Trials budgeting and budget negotiations.

NOTE: This role will be granted the opportunity to work from home but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  The schedule is based on agreed upon guidelines of the department of work.

 

Per Emory University policy, must comply with COVID-19 vaccine policy to be eligible for hire. RAS is currently virtual first and this position is primarily remote. If living outside the state of Georgia, additional approvals are required prior to an offer being extended.

Job Number
92440
Division
School Of Medicine
Department
SOM: Surgery: Thoracic
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Hospital Midtown
Job Type
Temporary Full-Time
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University
Job Description

This is a temporary position that could lead to a regular status job.  If you have great organizational skills and intermediate experience with all MS Office products, please apply!  

 

JOB DESCRIPTION:

  • Manages office operations and supervises support staff.
  • Prepares, processes and monitors budgets, project proposals, records and invoices.
  • Researches and compiles information for reports and presentations.
  • Reviews incoming correspondence and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
  • May act as a spokesperson for departmental inquiries.
  • Supervises and schedules clerical and secretarial staff, processes employee transactions and may assist in investigating employee issues/concerns and in determining an appropriate course of action.
  • Oversees the ordering of equipment and supplies.
  • Performs related responsibilities as required.


MINIMUM QUALIFICATIONS:

  • Six years of experience in office administration OR a bachelor's degree in business administration or a related field and two years of office administration or related experience.
  • Two years of supervisory experience.
  • Experience with various personal computer software applications.

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
92436
Division
Exec.V.P. for Health Affairs
Department
Winship Clinical Trials
Campus Location (For Posting) : Location
US-GA-Decatur
Location : Name
Winship Clairmont Admin Annex
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • The Regulatory Specialist II is an intermediate level position supporting regulatory affairs in clinical trial research.
  • Incumbents are responsible for coordinating and supporting regulatory affairs activities for non-interventional and interventional trials for IRB submission.
  • Incumbents may support an extensive and complex portfolio of trials.

Duties include:

  • Supports clinical research team (physicians, nurses, etc.) in research efforts by facilitating the protocol approval process and maintaining documentation of regulatory compliance throughout the trial's duration for research studies involving human subjects.
  • Documents any exceptions to compliance standards.
  • Manages new submissions, amendments, safety reports, and continuing review activities
  • Completes protocol renewal applications, amendment applications and maintains record of all adverse event reports, deviations, and review of safety reports.
  • Establishes and maintains processes and monitors practices to ensure regulatory documentation involving clinical trials complies with Institutional Review Board (IRB) policies and procedures and regulations.
  • Serves as primary contact for each assigned trial, maintains records and corresponds with all parties involved (institutional, federal, pharmaceutical).
  • Provides direction and feedback to research team to ensure awareness of business practices and quality standards.
  • Completes submission applications, and other required documentation, prepares protocol specific forms for submission to various review committees, including internal scientific review boards, the IRB and sponsoring entities.
  • Attends research team meetings to report on regulatory issues.
  • Responsible for administrative duties corresponding to budgets and contracts.
  • Performs related responsibilities as required.

MINIMUM REQUIREMENTS:

  • Bachelor's degree and two years of experience in a research environment, or an equivalent combination of experience, education and training.
  • Knowledge of IRB processes, federal research regulations and a basic understanding of funding programs and clinical research practices.
  • Must obtain all required training courses within one month of hiring date.
  • Must possess an applicable research certification.

NOTE: Tasks related to this position can be performed remotely with only occasional supported visits to an Emory University location.  Emory reserves the right to change this status with notice to employee.

Job Number
92419
Division
Affiliated Organizations
Department
Task Force for Global Health
Campus Location (For Posting) : Location
US-GA-Decatur
Location : Name
Task Force for Global Health
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

The Task Force for Global Health, based in Atlanta and founded nearly 40 years ago to advance health equity, works with partners in more than 150 countries to eliminate diseases, ensure access to vaccines and essential medicines, and strengthen health systems to protect populations. Expertise includes neglected tropical diseases and other infectious diseases; vaccine safety, distribution and access; and health systems strengthening. For more information, visit www.taskforce.org.

 

Hepatitis B virus (HBV) and hepatitis C (HCV) virus cause 1.3 million deaths per year and over two million new infections occur annually. Because hepatitis B vaccination, curative therapy for hepatitis C and other interventions can effectively prevent viral hepatitis transmission and mortality, the 2016 World Health Assembly endorsed goals for hepatitis elimination and preventing 4.5 million deaths by 2030. However, to eliminate hepatitis, access to effective interventions must improve. In 2019, to help countries build effective programs and accelerate progress toward hepatitis elimination, The Task Force for Global Health launched the Coalition for Global Hepatitis Elimination (CGHE). CGHE, www.globalhep.org is elevating the efforts of national and sub-national hepatitis elimination programs through advocacy, technical assistance, research, knowledge generation and dissemination among partners united in a community of practice.

 

CGHE is looking for a Communications Manager to develop and implement a communications strategy and execute day-to-day communications activities. These activities relate to outreach and regular communications with Coalition partners, including government officials, clinicians and healthcare providers, community-based implementing organizations, and donors. The Communications Manager will support identification of short-term and long-term goals and will implement activities related to social media, video content generation and maintenance, website design and content development, and management of partner newsletters. The Communications Manager will also assist in preparation of special event promotional materials, press releases, reports, and presentations. The Communications Manager will work closely on day to day priorities and long-term projects in collaboration with the Director, Associate Deputy Director, and student interns.

 

 

JOB DESCRIPTION:

 

  • Responsible for the integrated communication and promotion of divisional programs and services. Collaborates with others to develop and implement programs and communications materials for targeted audiences which enhance awareness and utilization of divisional programs and services.
  • Creates effective promotional materials including articles, brochures, forms and flyers.
  • Designs, oversees and updates a website to educate and to promote activities and programs;
  • coordinates website with other related websites. May manage a budget.
  • May assist in evaluating, measuring and responding to issues related to the quality of services provided. May conduct evaluations, surveys and focus groups to assist in quality improvement efforts.
  • Researches constituents' satisfaction with divisional programs and services.
  • Develops reports and recommendations to sustain high quality.
  • May supervise or provide direction to staff.
  • Leads projects as assigned. Serves as an internal marketing consultant for programs and services.
  • May be responsible for managing various aspects of social media activities.
  • Performs related responsibilities as required.
  • Developing overall communications strategy for program.
  • Generating social media content (Twitter, Facebook, LinkedIn) and managing the social media calendar.
  • Managing website content (news posts, blog posts, keeping all pages up to date) and development of standard operating procedures for website upkeep.
  • Developing infographics and other graphics for social media, reports, and presentations.
  • Managing Youtube account and editing videos (interviews, webinar recordings).
  • Writing news articles and press releases.
  • Formatting monthly newsletters and managing contact lists.
  • Creating special events fliers, invitations, etc and developing dissemination strategies, social media toolkits, and campaigns for special events and projects.
  • Preparing monthly analytics reports.
  • Performing other related responsibilities as assigned.


MINIMUM QUALIFICATIONS:

 

  • A bachelor's degree in communications, public relations, marketing, art or other related field.
  • Five years of experience in the development of marketing and informational materials, writing/research, project management and/or information technology.
  • Additional related experience may be considered in lieu of a degree.
  • Knowledge of publishing and other related software.
  • Demonstrated creativity in the design of marketing, public relations or educational programs and communications materials.

 

PREFERRED QUALIFICATIONS:

 

  • Experience in public health
  • Experience in management of professional social media accounts
  • Excellent professional and technical writing skills
  • Experience with website management (Drupal CMS or Wordpress)
  • Proven ability to work collaboratively
  • Proven ability to synthesize information to develop clear communications on highly technical subjects for a variety of target audiences

 

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change remote work status with notice to employee.

Job Number
92407
Division
Office Information Technology
Department
OIT: Network Engineer -Build
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Information Technology
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • The Network Engineer is a central university office position responsible for voice, data and wireless engineering for Emory Enterprise communications systems.
  • Applies knowledge of network systems, applications, and network infrastructure to provide technical expertise for network infrastructure designs, expansions and configurations.
  • In the Network Operations Center, he/she will also monitor critical processes for Emory's enterprise-wide systems and applications, monitors data downloads to ensure job completions, and addresses interruptions and failures, and interacts with programmers and requestors to troubleshoot and resolve issues producing errors and interruptions.
  • Develops software and tools for optimizing network monitoring and performance.
  • Installs, configures, maintains, and troubleshoots network services and devices.
  • Interacts with customers to resolve network issues. Performs inspections and upgrades.
  • Develops and maintains documentation.
  • Monitors network performance and prepares usage and outage statistics and post-mortem analyses to document incidents and provide histories for future reference and research.
  • Designs system configuration.
  • Collaborates with others for active maintenance and future growth.
  • Sets policies, guidelines and best practices.
  • Reports on results.
  • This position acts as a subject matter expert on network communications and provides auxiliary support for other Emory IT services, and supports other Library Information Technology Services (LITS) and Healthcare staff to troubleshoot and resolve network and service related issues at the customer premise.
  • This position can provide 24 x 7 on-call support to assist with restoring service.
  • Has the aptitude to perform troubleshooting, testing, scripting and coding and demonstrates leadership and mentoring of less-experienced technicians.
  • Provides support without direction, and support modifications/changes to configuration.
  • Reports to the NOC Manager, or the Run or Build Manager of Network Services.
  • Performs other duties as required.

MINIMUM QUALIFICATIONS:

  • A bachelor's in computer science, computer engineering or related field, and five years of NOC or Engineer experience managing and monitoring network services, OR an equivalent combination of education, training, and experience.
  • Information Technology Infrastructure Library (ITIL) Foundations v3 certification and/or Network Administration certification(s) (CCNA, CCNP, etc).
  • Strong working experience with network packet analyzer/sniffers or related tools.
  • Working knowledge of the command line interface.
  • Working knowledge of SMARTS (Ionix), Netcool, Solarwinds, or equivalent systems. Familiarity with DNS BIND, Wireless and VoIP.
  • Knowledge of IBM Advanced Function Printing in support of form printing on laser printers as well as IBM Total Report Management Solution and Webviewer tools.
  • Proficiency with ISPF, TSO, SDSF and JCL.
  • Minimum of five years of experience with all aspects of Control-M.
  • Minimum of five years of experience with production support tools (e.g., MVS, Millennium, JES, CICS, $AVRS, VTAM, Siemens Building Facilities tools, etc.).
  • Building Industry Consulting Services, International minimum level 1.
  • Valid Georgia driver's license and an insurable driving record.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

 

Job Number
92404
Division
Exec.V.P. for Health Affairs
Department
Winship Clinical Trials
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Clinic Bldg C
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Supervises, trains and evaluates a minimum of two Research Nurses in the performance of clinical and administrative responsibilities related to one or more research trials, studies or projects.
  • Assists in administering medications, performing routine nursing assessments and managing patient care activities.
  • Oversees the development, implementation and evaluation of research protocols, data collection systems/instruments, and budgets.
  • Plans protocol, develops policies and establishes standards and procedures for the research unit.
  • Develops and writes proposals for grants to conduct research studies.
  • Assists with activities required for publication of research findings.
  • Conducts literature searches and corresponds with other agencies and investigators to obtain and share relevant project information.
  • Directs, coordinates and provides for the learning needs of patients and their families; may develop and conduct in-service education programs for other research personnel.
  • Directs patient recruitment; may oversee publicity for a study.
  • Assists in managing daily office operations.
  • Performs related responsibilities as required.
  • Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.

MINIMUM QUALIFICATIONS:

  • Licensed as a Registered Nurse in the state of Georgia and five years related nursing experience, which includes experience in research nursing.
  • Certified Research Administrator (CRA) or Clinical Research Coordinator (CRC) preferred.
  • Must be credentialed through Emory Healthcare in RN II category.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
92402
Division
Exec.V.P. for Health Affairs
Department
Winship Clinical Trials
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Clinic Bldg C
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Handles administrative activities generally associated with the conduct of clinical trials.
  • Provides guidance to less experienced staff.
  • Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms.
  • Interfaces with research participants, determines eligibility and consents study participants according to protocol.
  • Approves orders for supplies and equipment maintenance.
  • Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires.
  • Supervises collection of study specimens and processing.
  • Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed.
  • Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors.
  • Prepares regulatory submissions.
  • With appropriate credentialing and training.
  • May perform phlebotomy or diagnostics.
  • Performs related approved responsibilities as required.

MINIMUM QUALIFICATIONS:

(1.) High School Diploma or GED and five years of clinical research experience. OR

(2.) Two years of college in a scientific, health related, or business administration program and three years clinical research experience OR

(3.) Licensed as a practical nurse (LPN) and two years clinical research experience OR

(4.) Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience OR

(5.) Master's degree, MD or PhD in a scientific, health related or business administration program This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Job Number
92394
Division
School Of Medicine
Department
SOM: Pathology: Admin
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Bldg 1525 Clifton Road
Job Type
Regular Full-Time
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Under minimal supervision, performs a variety of specialized and complex research and laboratory tests and procedures.
  • Uses independent judgment in applying or adapting scientific techniques.
  • May assist in protocol design.
  • Investigates and proposes alternative experimental procedures for consideration by a principal investigator.
  • Assists in planning and scheduling research procedures.
  • Analyzes and interprets results of studies.
  • Demonstrates and trains others in the proper use/operation of laboratory techniques and equipment.
  • Calibrates, troubleshoots and performs routine repair and maintenance of equipment.
  • Reviews literature for related research developments and techniques and compiles findings.
  • Monitors laboratory processes to maintain quality assurance standards.
  • Records results of studies, compiles and analyzes data and prepares charts and graphs.
  • Monitors the handling, storage and disposal of hazardous substances.
  • Performs related responsibilities as required.

Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.

 

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a scientific field and two years of research experience, or equivalent combination of experience, education, and training.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Job Number
92389
Division
School Of Medicine
Department
SOM: Pathology: Admin
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Bldg 1525 Clifton Road
Job Type
Regular Full-Time
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
Job Description

This position is responsible for providing direct support for research activities related to the study of mechanisms of breast cancer progression and recurrence in a research lab setting in the department of Pathology and Laboratory Medicine at Emory University.

 

JOB DESCRIPTION:

  • Under minimal supervision, performs a variety of specialized and complex research and laboratory tests and procedures.
  • Uses independent judgment in applying or adapting scientific techniques.
  • May assist in protocol design.
  • Investigates and proposes alternative experimental procedures for consideration by a principal investigator.
  • Assists in planning and scheduling research procedures.
  • Analyzes and interprets results of studies.
  • Demonstrates and trains others in the proper use/operation of laboratory techniques and equipment.
  • Calibrates, troubleshoots and performs routine repair and maintenance of equipment.
  • Reviews literature for related research developments and techniques and compiles findings.
  • Monitors laboratory processes to maintain quality assurance standards.
  • Records results of studies, compiles and analyzes data and prepares charts and graphs.
  • Monitors the handling, storage and disposal of hazardous substances.
  • Performs related responsibilities as required.

Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.

 

ADDITIONAL DETAILS:

  • Prepare DNA and RNA extracts, and perform assays including qRT-PCR and sequencing libraries using cell lines as well as FFPE samples
  • Work with latest cellular imaging and omics technologies using 2D/3D preclinical models and FFPE samples.
  • Perform data analyses related to these cellular imaging technologies and bioinformatic analyses.
  • Maintain cancer cell lines/tissue culture

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a scientific field and two years of research experience, or equivalent combination of experience, education, and training.

PREFERRED QUALIFICATIONS:

  • Strong medical imaging and molecular biology skills are required.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Job Number
92338
Division
School Of Medicine
Department
SOM: Peds: Peds Rsch Ctrs
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Manages administrative and research activities in support of a specialized program or research center.
  • Develops plans for program growth and development and serves as a liaison to various committees or organizations.
  • May oversee the planning, logistics and implementation of various special events such as lectures, seminars, conferences, or research projects.
  • Participates in developing and implementing various program related communications such as websites, publications, multimedia or video productions.
  • May hire and supervise administrative or research related staff.
  • Performs related responsibilities as required.

ADDITIONAL DETAILS:

  • Manage strategic plans for center vision, growth and scope
  •  Member/contributor to Research Operations Team
  • Participate in weekly team meetings
  • Utilize team SOP’s
  • Contribute to group events (conferences and symposia)
  • Meet regularly with center leader to ensure center activities are aligned with the system
  • Manage center-related visitors/seminars, e.g., weekly, monthly
  • Manage pilot pre- and post-award process and track pilot progress once awarded
  • Manage center budget expenditures
  • Initiate and manage the annual progress report
  • Manage content and updates for Center webpages (pedsresearch.org)
  • Center membership/profiles
  •  Center research team & lab pages
  • Manage communications for the center, e.g., newsletters, weekly updates, social media
  • Manage special groups within the center, e.g., research in progress, monthly PI meetings
  • Partner with Emory and Children’s foundations on philanthropic efforts
  • Track publications for center annually
  • Provide project management and operational oversight for pediatric cores

MINIMUM QUALIFICATIONS:

  • A bachelor's degree in business or related field.
  • Five years of professional experience in a related field such as business administration, research, or information systems management.
  • Requires previous supervisory and program/project management experience.

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change remote work status with notice to employee.

Job Number
92305
Division
School Of Medicine
Department
SOM: Medicine: Admin
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

The Senior Program Coordinator will play an important role in the Office of Faculty Development within the Department of Medicine. Our office is responsible for developing, implementing, and assessing skill building opportunities and resources for over 800 faculty. S/he must be able to work independently and within a cohesive team. Under direction of the Program Director, the Senior Program Coordinator's efforts will include full-cycle planning and implementation of workshops, events, and initiatives of all scales. These efforts encompass activities such as our New Faculty Orientation, Mid-career Faculty Workshop, annual DOM Honors and Awards Program, and our annual faculty development conference. This position will also assist with senior faculty promotions and website updates, as well as program assessment and support of other activities as requested. They will also be asked to support internal committees with calendaring and minute-taking. The ideal candidate will be highly motivated, organized, dependable, detail-oriented and deadline-driven.

 

The Senior Program Coordinator will interact with a wide range of both internal and external stakeholders, including departmental leadership, faculty, and staff. The ideal candidate will be able to pivot their communication style to meet the needs of their customer. It is expected that the Senior Program Coordinator will demonstrate a genuine appreciation for and understanding of the mission of the office. Due to the nature of programs, occasional early mornings and late evenings will be required.

 

This job description is not meant to be an exhaustive list of all duties and responsibilities and is subject to change based on the needs of the office.

 

JOB DESCRIPTION:

  • Designs, implements, and coordinates operational facets of a specific program.
  • Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes.
  • Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
  • Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
  • May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
  • May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
  • Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
  • Maintains complete and accurate program records.
  • May serve on or chair various University committees.
  • May supervise program staff, interns, and/or volunteers.
  • Performs related responsibilities as required.


MINIMUM QUALIFICATIONS:

  • A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.

 

PREFERRED QUALIFICATIONS:

  • Ability to work independently.
  • Experience working with complex processes and programs.
  • Excellent written and verbal communication skills including writing program related announcements.
  • Strong interpersonal skills and ability to interact with staff and faculty at all levels.
  • Exceptional attention to detail.
  • Strong problem-solving and organizational skills.
  • Strong event planning and coordination skills.
  • Ability to multi-task and thrive in fast-paced environment.
  • Website experience.
  • Proficient in Microsoft Office Suite - Prefer Intermediate to Advanced skills with Excel, Word, PowerPoint and Outlook.
  • Experience w/Publisher a plus.
  • Sensitive to confidential information.

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed.  Emory reserves the right to change this status with notice to employee.

Job Number
92300
Division
EVP Provost Academic Affairs
Department
Diversity and Inclusion
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Temporary Full-Time
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University
Job Description

This is a Full-time, Hybrid Remote, Immediate Need - Ideal candidate will have Executive Administrative Assistant experience supporting high functioning C-suite in Higher Ed. Chosen candidate will be conseidered for converion into fully benefitted-status.

 

Job Description:

  • Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
  • Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.
  • Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
  • Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
  • Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
  • Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
  • Assists in the administration and interpretation of policies and procedures for the organization and department.
  • May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
  • May act as a spokesperson for departmental inquiries.
  • Performs related responsibilities as required.

Minimum Qualifications:

  • Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
  • Previous experience with various personal computer software applications.
  • Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

Job Number
92292
Division
Exec.V.P. for Health Affairs
Department
Winship Clinical Trials
Campus Location (For Posting) : Location
US-GA-Decatur
Location : Name
Winship Clairmont Admin Annex
Job Type
Regular Full-Time
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

 

The Regulatory Specialist III is an advanced level position supporting regulatory affairs in clinical trials research. Employees in this job class support all trial complexities (basic to multiphase) and manage the study activation process. Serves as the internal project manager for assigned specific oncology disease group(s), providing the group with timely updates on the status of submissions and regulatory guidance on study development. Liaison between the sponsor, the investigator, Winship, Emory IRBs, external IRBs and internal departments/staff. Incumbents in this job class may also supervise/train Specialist Is and IIs, lead project specific task forces, and/or serve as project/process improvement leads

 

Duties include:

  • Independently prepare IRB documents, maintain regulatory files, and facilitate regulatory oversight of safety reporting.
  • In concert with IND Sponsors, prepare and review IND submissions, communicate with the FDA, and prepare for FDA audits.
  • Responsible for 35+ trial load per year of NCTN, industry and investigator-initiated trials Establishes and maintains processes and monitors practices to ensure regulatory documentation involving clinical trials complies with Institutional Review Board (IRB) policies and procedures and regulations.
  • Reviews processes involving regulatory documentation, including but not limited to NCTN/NCI informed consent review, to assure appropriate timelines are followed.
  • Maintain study regulatory binders and electronic files in accordance with institutional and sponsor requirements.
  • Coordinate protocol activation/maintenance process and communicates to allow for enrollment to start and maintain once regulatory documents (e.g. DSMC review) are in place.
  • Disseminates information and coordinates or conducts training.
  • Researches and analyzes problems and takes a leadership role in resolving.
  • Lead study start-up/maintenance: prepare and submit all required regulatory documents for new/current study applications and successfully open/close studies from inception to accrual.
  • Participates in the development and implementation of standard operating procedures, development and revision of regulatory orientation plans, and orientation and mentorship of newly hired staff.
  • Actively participates in designated committees within the unit and Emory University.
  • Direct the clinical team to ensure all facets of each protocol are compliant and fully covered.
  • Perform internal audit and quality assurance checks on regulatory documents.
  • Prepare, track and maintain all correspondence and regulatory documentation required by the IRB, FDA, IND Sponsors, and other institutional and federal oversight committees, including drafting and reviewing content as appropriate.
  • Process IND safety reports, maintain documentation of PI review and submit safety reports to the IRB as appropriate.
  • Submit all regulatory documents to the IRB and other governing bodies to maintain study compliance with GCP, institutional, and federal regulations.
  • Completes submission applications, and other required documentation, prepares protocol specific forms for submission to various review committees, including internal scientific review boards, the IRB and sponsoring entities.
  • Serves as lead contact for each assigned trial, maintains records and corresponds with all parties involved (institutional, federal, pharmaceutical).
  • Completes protocol renewal applications and amendment applications.
  • Attends research team meetings to report on regulatory updates and issues.
  • Responsible for administrative duties corresponding to budgets and contracts.
  • Single patient/compassionate use submission and maintenance across disease types.
  • Performs related responsibilities as required.

MINIMUM REQUIREMENTS:

  • Bachelor's degree and five years of experience in a research environment, or an equivalent combination of experience, education and training.
  • Knowledge of IRB processes, federal research regulations and a basic understanding of funding programs and clinical research practices.
  • Must obtain all required training courses within one month of hiring date.
  • Must possess an applicable research certification within 2 years of hire (i.e. ACRP, SOCRA, RAC etc.).

NOTE: Tasks related to this position can be performed remotely with only occasional supported visits to an Emory University location.  Emory reserves the right to change this status with notice to employee.

Job Number
92273
Division
Emory Primate Center
Department
EPC: Animal Care Field Station
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
Job Description

The Division of Animal Resources at the Emory National Primate Research Center is currently seeking a full time Animal Care Technician IV to join our dedicated Animal Care team. This position is based at the Lawrenceville, GA facility. The primary responsibilities of this position include the ability to assist with husbandry and activities related to the daily operations of a large nonhuman primate breeding and research facility in addition to adhering to all established guidelines for proper care and welfare of the animals. The ideal candidate will be motivated, dependable, detail-oriented, and demonstrate a positive attitude and compassion for both animals and people. This is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community.

The Animal Care Technician IV will ensure the cleanliness of the facility and the maintenance of adequate supplies of food and bedding materials, including PPE. The Animal Care Technician IV will work together with other technicians according to a schedule prepared by the Animal Care Supervisors in consultation with the veterinary and colony management staff. The Animal Care Technician IV ensures the highest quality of laboratory animal care and research support, and has good communication skills with co-workers, the management team, PI’s, research staff, students, and other support services. This position reports directly to the Associate Operations Manager of the Field Station. However, there is significant contact and interaction with the Animal Care Supervisors. This is a 32-hour position with 2 16-hour weekend evening shifts (Saturday evening – Monday morning).

 

JOB DESCRIPTION:
• Performs routine duties associated with animal care in a research setting.
• Prepares food and feeds animals, maintains sanitary conditions, observes animal conditions and behavior, and collects animal specimens.
• Perform basic treatments and procedures such as administering medications and fluids.
• Care for infant animals in the nursery
• Monitor environmental parameters and facility security.
• May assist in animal restraint, maintaining animal housing and minor cage maintenance.
• Performs related responsibilities as required.
• Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.

 

MINIMUM QUALIFICATIONS:
• A high school diploma or equivalent and five years of animal husbandry or related animal care experience OR 4 years of animal husbandry experience in a laboratory animal facility.
• Preference for AALAS certification at any level
• The ability to lift up to 50 pounds.
• Positions in this classification may require a valid Georgia driver's license and an insurable driving record.

 

DESIRED QUALIFICATIONS:
• Demonstrated outstanding working habits, including the ability to work independently and in a team environment
• Excellent communications and decision-making skills.
• Demonstrated ability to work in an animal research environment requiring continuous contact with animals
• Demonstrated ability to understand established guidelines for humane care and welfare of laboratory animals as described by USDA and AAALAC
• Working knowledge of sanitation practices, vivarium safety protocols, standard operating procedures, and basic animal husbandry
• Certifications issued by the American Association for Laboratory Animal Science (AALAS)
• Experience working in a biosafety environment
• Demonstrated computer skills proficiency

 

WORKING ENVIRONMENT:
• This position has an indoor/outdoor work environment that may require working in inclement weather conditions.
• This position also requires exposure to biohazards and potentially dangerous animals.
• Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions
• Work is normally performed in a typical laboratory environment
• Requires the ability to lift up to 50 lbs. as well as move/push heavy racks a short distance
• Requires the ability to bend, kneel, and/or squat

 

PRE-EMPLOYMENT SCREENING STATEMENT:
Emory NPRC in conjunction with Emory University conducts pre-employment screening for all positions which may include an INA and criminal background check, verification of work history, academic credentials, licenses, and certifications, drug screening, and health assessment. Employment is contingent upon a clear background screening

                                                                                                               

Job Number
92264
Division
Emory Primate Center
Department
EPC: O&M Field Station
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Facility Support & Building Maintenance
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Performs custodial responsibilities such as cleaning, trash removal, special events/room set-ups, door locking/unlocking and supply and equipment transportation.
  • Uses cleaning materials and equipment as instructed, maintains an adequate stock of supplies and performs preventive maintenance on cleaning equipment.
  • Knows and adheres to federal and state safety regulations.
  • Drives utility vehicles and is responsible for their daily inspection, maintenance, safe operation and safeguarding against vandalism or theft.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • The ability to read, write and follow instructions.
  • One year of custodial work experience.
  • May require a valid Georgia driver's license and insurable driving record. Some positions in this classification may require the ability to lift 50 pounds and to bend, stoop and twist.

PRE-EMPLOYMENT SCREENING STATEMENT:

Emory NPRC in conjunction with Emory University conducts pre-employment screening for all positions which may include an INA and criminal background check, verification of work history, academic credentials, licenses, and certifications, drug screening, and health assessment. Employment is contingent upon a clear background screening.

Job Number
92244
Division
The Carter Center
Department
The Carter Center
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Briarcliff Campus
Job Type
Temporary Full-Time
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University
Job Description

This is a full-time, temporary position assisting Direct Marketing Donor Services at The Carter Center:

  • Data entry, postal mail preparation, and donor research.
  • Knnowledge of donor database systems and donor research applications to ensure that donor and gift information is accurate and up to date

Position specific duties:

  • Responsible for supporting excellent donor relations by maintaining accuracy in donor records and supporting short lead times for gift acknowledgment.
  • Prepares thank you letters, books, and cards to be mailed to donors.
  • Assists with management of stationery inventory and ordering of office supplies.
  • Changes addresses, names and other information as requested by donors,
  • Resolves duplicate records, and performs other data hygiene tasks as necessary.
  • Researches and removes records that are deceased or undeliverable.
  • Assists colleagues with gift batching and data entry during times of high volume.
  • Ensures department’s compliance with all organizational policies and procedures.
  • Coordinates efficient office procedures in support of department activities.

This position work location expectation to work onsite 4-6 hours daily, with the option for hybrid work before or after the designated onsite hours. Schedule to be determined in coordination with the supervisor.

 

Job Description:

  • Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.
  • Ensures office activities comply with Emory policies and procedures.
  • Responds to incoming telephone calls.
  • Maintains calendars and prioritizes meeting requests for management.
  • Reviews incoming correspondence and identifies items of special interest to management
    • handles routine correspondence and prepares appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepares charts and graphs for reports and presentations.
  • Creates and edits scientific, programmatic or other reports associated with department's primary business.
  • Schedules meetings and handles logistics for meetings and special events.
  • Prepares materials for meetings and special events.
  • Initiates, processes, and maintains records and invoices.
  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plans and coordinates travel arrangements.
  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establishes and organizes filing systems.
  • Oversees ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
  • Performs related responsibilities as required.

Minimum Qualifications:

  • A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree.
  • Proficiency with various personal computer software applications.
  • Positions in this classification may require keyboarding skills.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

Job Number
92233
Division
The Emory Clinic
Department
TEC Cardio EKG
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Saint Joseph's Hospital
Job Type
Temporary Full-Time
Job Category
Clinical & Nursing Support
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Supports patient operations with overall care coordination for patients, serving as their primary point of contact for all customer service, administrative and scheduling needs.
  • Acts as the liaison for the patient and family, working with both administrative and clinical staff from multiple departments to improve the patient's overall experience.
  • Position enhances the patient experience by serving as the primary point of contact and administrative care coordinator for established patients and/or family members.
  • Ensures that all related patient appointments for care are secured in a timely manner and coordinated for patient convenience and addresses and resolves process or administrative issues impeding timely access to care.
  • Responsible for collaborating with physicians and members of the care delivery team to triage, coordinate and consistently manage the patient care experience.
  • Position works with patients and families to answer questions, provide emotional support and resolve issues concerning the administrative coordination of their care.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree required, preferably with an emphasis in healthcare administration, business, or related field.
  • An equivalent combination of education and experience may be considered.
  • Proficient computer skills required. Excellent communication skills, both verbal and written, are required.
  • Ability to provide a high level of customer service is required. Knowledge of medical terminology a plus.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee

Job Number
92232
Division
Affiliated Organizations
Department
Credit Union
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

JOB DESCRIPTION:

  • Handles monetary transactions and provide solutions to meet the diverse financial needs of members of the Emory Alliance Credit Union, through education and promotion of credit union products and services.
  • Builds and maintains positive member relationships by providing prompt, courteous, professional, and knowledgeable service.
  • Ensures that all responsibilities are conducted in compliance with Credit Union, federal, and state policies, procedures, and regulations.
  • Analyzes member's financial needs; recommends and establishes appropriate products and services to promote their financial health to include: deposit accounts, loans, investments, or electronic services.
  • Originates, processes, and closes all loan types, both in-person or electronically.
  • Understands and evaluates credit, computes debt ratios, verifies employment and income, determines value of collateral, and discusses loan conditions including denials.
  • Ensures loan requests are properly documented and in compliance with credit union policies.
  • Understands and promotes credit life and disability, GAP, Warranty, as well as any other loan protection products.
  • Performs routine member transactions in compliance with regulations and established procedures: deposits, withdrawals, cash advances, loan payments, transfers, and check cashing.
  • Opens and closes branch following proper procedures.
  • Responsible for maintaining cash, balancing cash recycler, and any monetary items.
  • Stays up-to-date and in compliance with all Federal, State, and credit union policies and procedures including Bank Secrecy Act (BSA), and Office of Foreign Assets Control (OFAC).
  • Performs other related duties as required.

MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent, and three years of experience in the financial industry, preferably in the credit union or banking industry.
  • Associate's degree is preferred.
  • Experience in consumer lending; originating, processing and closing all type of consumer loans is preferred.
  • Knowledge on residential lending practices; mortgages, home equity, or home improvement is preferred.
  • Financial counseling experience preferred.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Job Number
92209
Division
School Of Nursing
Department
SON: Academic Advancement
Campus Location (For Posting) : Location
US-GA-Atlanta
Location : Name
Emory Campus-Clifton Corridor
Job Type
Regular Full-Time
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
Job Description

The Program Coordinator for the Office of Academic Advancement (OAA) will exhibit a commitment to supporting faculty development in teaching, scholarship, and service. As a member of the OAA, the Program Coordinator will cultivate and champion an innovative, diverse, inclusive, and equitable culture that prioritizes excellence, diversity and faculty engagement to strengthen the School of Nursing’s Mission listed below:

 

Our Mission
At the Nell Hodgson Woodruff School of Nursing we strive to:

  • Educate visionary nurse leaders and scholars;
  • Generate and apply knowledge; and
  • Transform nursing, health, and systems of health care within the local and global community.

The Program Coordinator is a dynamic, highly motivated individual who is detail-oriented and thrives in a fast-paced organization. This professional is extremely organized and provides essential administrative and project management support to the OAA. The Program Coordinator is responsible for organizing, developing, and implementing programmatic aspects of the OAA, including facilitation of faculty data record keeping and materials, dossier preparation and formatting, writing and preparation of correspondence, reports, presentations and other communication documents, and facilitating record keeping of faculty and committee groups/task forces. In addition, part of the position effort (.50) will provide support to the Associate Dean for Academic Advancement (SADAA) through development of reports, correspondence, communications and presentations from the OAA office as well as daily administrative support. The OAA program coordinator will report directly to the Associate Dean for Academic Advancement (SADAA).

 

JOB DESCRIPTION:

  • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
  • Conducts research and gathers information to develop various publications.
  • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
  • Assists in developing and coordinating program-related conferences, conventions, or meetings.
  • Monitors expenditures and may participate in the budget planning process and prepare financial reports.
  • May assist in identifying funding resources and developing fund-raising strategies and initiatives.
  • Prepares operational and statistical reports.
  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
  • Performs related responsibilities as required.
  • This is not an administrative support position.

ADDITIONAL JOB DETAILS:

  • Be the main OAA representative/point person for candidate visits
  • Develops reports, presentations, and communications for OAA events and activities.
  • Liaison to other offices in the School (Office of Education, Dean’s Suite, Registrar, ONR, DEI, etc) for faculty related communications, lectures, and events.
  • Supports regular OAA processes such as:
    a. faculty mentoring program and evaluation of the program
    b. OAA specific award management
    c. Annual review documentation
    d. Course & teaching evaluation data management
  • Performs daily administrative duties as needed, including scheduling and travel appointments, planning and preparing materials for meetings and special events, reconciles expenses, supports manuscript and grant activities (biosketches, CVs, references) in support the Office of Academic Advancement and the Associate Dean for Academic Advancement
  • Develops and maintains faculty and staff committee rosters, scheduled, and documents.
  • Supports Faculty hiring, onboarding, and promotion processes through coordinating faculty candidate visits, facilitating the preparation of faculty dossiers, and additional committee and OAA process support.
  • Assists in planning and execution of special projects and events managed by the OAA such as conferences, events, or meetings.
  • Takes initiative to troubleshoot and resolves issues and concerns on behalf of the OAA.
  • Performs all other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.
  • Effective writing, analytic, presentation and organizational skills. Experience managing and executing multiple projects and working with executives is preferred.

PREFFERED QUALIFICATIONS:

  • Outstanding problem-solving skills, with demonstrated ability to manage multiple projects and deadlines simultaneously.
  • Strong Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint), Endnote or other bibliographic databases.
  • Excellent written and verbal communication skills and ability to work effectively in deadline-driven environment required.
  • Must be able to manage multiple and shifting priorities and interact with diverse constituencies.
  • Experience in communicating and engaging with a wide variety of constituents including executives, staff, students, and external stakeholders.
  • Strong analytical, interpersonal, and organizational capabilities.
  • Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision, and handle complex and confidential information with discretion.
  • Ability to work.
  • Must possess desire and willingness to assume increasing responsibilities.

This position will require an advanced skill set in project management, communications, calendar management, and expense management to support optimal operations for the OAA.

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

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