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JOB DESCRIPTION: - Manages post-award activities within a Research Administration Services (RAS) unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. - Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met, and closing out the award. - Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research. - Ensures adherence to quality standards and all policies and award regulations. - Works with the post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis. - Works with colleagues/team members to jointly solve questions and challenges in their daily work. - Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. - Sets up award in financial system. - Distributes award information to PIs, co-PIs and relevant staff and other RAS units. - Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions). - Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. - Projects and forecasts future award expenditures. - Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract. - Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. - Completes financial reports to be sent to sponsor, as required by the award terms and conditions. - Monitors compliance with agency and University regulations regarding reporting. - Assists PIs with non-financial report submissions, as necessary. - Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. - Facilitates the approval of invoices to pay subcontractors. - Reviews effort reports and manages quarterly effort certification process for assigned units. - Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. - Assists in transferring awards out of the university. - Closes out all funded projects consistent with university process and timelines. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience. - Knowledge of federal rules and regulations / terms and conditions relating to research grant and/or contract activity. - Proficiency with MS Office Suite software. - Knowledge of the PeopleSoft Financial System preferred. NOTE: Emory University, School of Medicine, Research Administration is currently in a “virtual first” model, which means you will be working remotely with a requirement for in person activities (i.e., team building, faculty meetings, or other RAS activities) quarterly.                                                            #LI-EMORY004
Division
School Of Medicine
Job Number
106140
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Pediatrics RAS
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. - Manages the day-to-day operations and objectives in support of the assigned portfolio. - Contributes information and ideas related to areas of responsibility as part of a cross functional team. - Ensures effective and efficient workflow and adherence to quality standards for staff/program and self. - Performs pre-award activities for a unit (school, department, or division) within a RAS unit. - Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. - Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process. - Ensures proposals are entered and routed in a timely manner for further review. - Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals. - Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy. - Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project. - Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements. - Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness. - Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines). - Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures. - Obtains signatures as needed. - Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols. - Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals. - Prepares high-quality written documents. - Analyzes data and formulates conclusions. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - Bachelor's degree OR an equivalent combination of education, training and experience. - Proficiency with MS Office Suite software. NOTE: Emory University, School of Medicine, Research Administration is currently in a “virtual first” model, which means you will be working remotely with a requirement for in person activities (i.e., team building, faculty meetings, or other RAS activities) quarterly. 
Division
School Of Medicine
Job Number
106138
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Neurosciences/Ort RAS
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. - Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. - Conducts research and gathers information to develop various publications. - Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. - Assists in developing and coordinating program-related conferences, conventions, or meetings. - Monitors expenditures and may participate in the budget planning process and prepare financial reports. - May assist in identifying funding resources and developing fund-raising strategies and initiatives. - Prepares operational and statistical reports. - Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. - May supervise assigned project staff, interns and/or volunteers. - Performs related responsibilities as required. - This is not an administrative support position. MINIMUM QUALIFICATIONS: - Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience. ADDITIONAL JOB DETAILS: - Managing logistics and general administration for the Office of Research Support. - Training grant support. - Heavy calendaring. NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
Emory College
Job Number
106130
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
ECAS: Ofc Research Fund Supprt
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Handles or assists with administrative activities generally associated with the conduct of clinical trials. - Maintains data pertaining to research projects, completes source documents/case report forms, and performs data entry. - Assists with patient recruitment. - Attends study meetings. - Orders and maintains equipment and supplies. - Reviews medical records and/or conducts screenings for recruitment of study participants, performs interviews and QOL questionnaires. - Collects study specimen according to protocol which may include phlebotomy, processing, and preparation for shipping. - Coordinates services, schedules procedures, creates and maintains case packages, and monitors charges. - Assists with quality assurance and tracks regulatory submissions. - Performs related approved responsibilities as required. MINIMUM QUALIFICATIONS: (1.) High School Diploma or GED and three years of administrative support experience OR (2.) Two years of college in a scientific, health related, or business administration program and one year of admin support or customer service experience OR (3.) Licensed as a practical nurse (LPN) and one year admin support or one year of licensed practical nursing experience OR (4.) Bachelor's degree, Master's degree, MD or PhD in a scientific, health related or business administration program.   This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.   NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106121
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Rad Onc: Admin
Job Type
Regular Full-Time
Location : Name
Emory Clinic Bldg A
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - The Associate Academic Research Scientist performs a wide range of highly technical and complex research duties and has documented scientific achievements and increasing technical, management, leadership, and professional expertise necessary to advance basic and/or translational research programs. - Demonstrated knowledge of research and experimental platforms for analyzing, design and interpreting results Investigates and recommends potential alternative approaches to improve the quality of results of basic and/or translational research. - Demonstrates increased responsibility through management of teams and leadership of scientific projects by applying advanced knowledge, skills, and input necessary for protocol development, as well as facilitating in some training aspects of other team members. - Aids in writing IACUC, IRB, Biosafety and other approval documents. Oversees quality assurance of research conducted by other team members. - May assist in grant and other funding applications as necessary and appropriate, or with approval of the responsible faculty director, may have their own research projects and/or have full responsibilities for specific areas of instrumentation or methodology development and user support. - With the approval of the responsible faculty director, may be principal investigators on funded proposals. Performs other responsibilities as required. MINIMUM QUALIFICATIONS: - PhD or MD and five years of professional level experience OR Master's degree and ten years of professional level experience in a technical or research lab. Laboratory experience will be based on area of assignment. Internship experience or experience prior to attaining the qualifying degree is not considered eligible work experience for this job classification. NOTE: Applicants applying with a M.D. or equivalent degree must be eligible for a Georgia medical license to meet the minimum qualifications. - Extensive expertise in Molecular Biology techniques (CRISPR, cloning, RNA-sequencing, and/or synthetic biological techniques) is required NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106119
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Hum Gen: Admin
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
The laboratory of Dr. Rui Kong at Emory Vaccine Center within Emory National Primate Research Center is seeking highly motivated researcher. Research in our lab focuses on antibodies and vaccines. We are interested in two questions: 1) how to consistently induce specific highly functional antibodies by vaccination, and 2) how to maintain the antibody responses above the level of protection for a long period of time. Specific areas of interest include 1) Novel technologies for B cell and antibody analysis; 2) B cell and antibody responses after vaccination and infection. 3) novel vaccine design strategies to induce broadly-reactive anti-HIV-1 neutralizing antibodies.   Dr. Rui Kong is a Georgia Research Alliance Distinguished Investigator, Assistant Professor in Emory Vaccine Center, Assistant Professor in the Department of Pathology and Laboratory Medicine, Emory University School of Medicine, and Assistant Professor in Emory National Primate Research Center. Previous publications from Dr. Rui Kong can be found at the following link:   https://scholar.google.com/citations?hl=en&user=-Zll3SUAAAAJ&sortby=pubdate&view_op=list_works&gmla=AJsN-F5b4ztV3MB6oVMnkZqlsxOV-8GYvBThRQebz_slZV5K-HagbXVvNDUKys3NLyhQgMlNi-NRlKE0v61LajgY278rC5Tbvg1DFBy9sCzApdhzFMBD1sw   The Emory Vaccine Center is located within the Emory National Primate Research Center, which is one of only seven NIH–funded national primate research centers in the U.S. The Emory Vaccine Center is an epicenter of academic research and development of vaccines for infectious diseases. With more than 250 faculty members and staff, it is the largest and most comprehensive academic vaccine research center in the world. The qualified candidate will work in a collaborative environment that is rich in resources, alongside investigators, graduate students, technical staff, and postdoctoral fellows conducting fundamental basic and clinical research leading to the development of effective vaccines against diseases of global importance.   Candidates with backgrounds in immunology, virology, structural biology, bioinformatics, molecular biology and animal models are highly encouraged to apply.   JOB DESCRIPTION:  - Independently performs a wide range of highly technical and complex research and laboratory tests and procedures. - Devises highly specialized research procedures by applying a knowledge of advanced research techniques and equipment. - Provides input to protocol development. - Serves as a technical resource for other research personnel. - Analyzes and interprets the results of studies. - and recommends alternative approaches to improve the quality of results. - Trains research staff in specialized procedures and theoretical concepts for unique tests. - Recommends new equipment and supplies needed for specialized procedures. - Provides input into the development of departmental goals and objectives. - May assist in grant and other funding application preparation. Review literature for related research developments and techniques. - Prepares written materials, charts and graphs on specialized techniques and research results for publication or presentation. - Oversees quality assurance of research performed by others. - Monitors the handling, storage, and disposal of hazardous substances. - Performs related responsibilities as required. Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.   MINIMUM QUALIFICATIONS:  - Bachelor's degree in a scientific field and four years of research experience OR equivalent combination of experience, education, and training. PREFERRED/DESIRED QUALIFICATIONS:  - Excellent interpersonal and written and verbal communication skills. WORKING ENVIRONMENT:  - Work environment involves working with biohazardous blood and tissues. - Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions. - Work is normally performed in a typical laboratory environment. - Requires the ability to bend, kneel, and/or squat. PRE-EMPLOYMENT SCREENING STATEMENT:  Emory NPRC in conjunction with Emory University conducts pre-employment screening for all positions which may include an INA and criminal background check, verification of work history, academic credentials, licenses, and certifications, drug screening, requirement of various vaccinations, and health assessment. Employment is contingent upon a clear background screening.   NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.
Division
Emory Primate Center
Job Number
106114
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
EPC: Emory Vaccine Center
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
The Emory + Children’s Cystic Fibrosis Discovery Core is looking for a new member of the team. CF research is exciting and rewarding because the workgroup is fantastic and the patients and families we are fighting for are inspiring. The Emory + Children’s CF Discovery Core has helped provide longitudinal biologic samples that are focused on CF pathophysiology to CF scientists in addition to providing clinical oversight, expertise and collaboration on the design and conduct of CF clinical research studies. Currently, we are a group of highly involved MD Principal Investigators and nine Research Coordinators. We are interested in anyone who enjoys working with children and is willing to learn new skills. Our team is looking for someone who is detail-oriented, takes initiative, has good organizational skills, and works well both independently and collaboratively to accomplish tasks and meet goals. We are also expanding CF Research within our minority communities. We value our team members and plan to find someone who will work well and maintain the positivity of our group.   JOB DESCRIPTION: - Handles administrative activities generally associated with the conduct of clinical trials. - Provides guidance to less experienced staff. - Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms. - Interfaces with research participants, determines eligibility and consents study participants according to protocol. - Approves orders for supplies and equipment maintenance. - Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires. - Supervises collection of study specimens and processing. - Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed. - Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors. - Prepares regulatory submissions with appropriate credentialing and training. - May perform phlebotomy or diagnostics. - Performs related approved responsibilities as required. ADDITIONAL JOB DETAILS: - Job includes collecting, handling and processing biological samples including blood, sputum, and stool. - Job may require training to assess nutrition and physical fitness. - Job may require travel between the Emory Children’s Center, CHOA Center for Advanced Pediatrics, CHOA Hospital Egleston Campus, Emory Adult CF Clinic, and Emory University Hospital main campus. This position be located: Emory Children’s Center, CHOA Center for Advanced Pediatrics, CHOA Hospital Egleston Campus, Emory Adult CF Clinic, and Emory University Hospital main campus MINIMUM QUALIFICATIONS: - (1.) High School Diploma or GED and five years of clinical research experience. OR - (2.) Two years of college in a scientific, health related, or business administration program and three years clinical research experience OR - (3.) Licensed as a practical nurse (LPN) and two years clinical research experience OR - (4.) Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience OR - (5.) Master's degree, MD or PhD in a scientific, health related or business administration program This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.   PREFERRED QUALIFICATIONS: - Proficiency in Microsoft Excel and other Office programs - Experience with RedCap NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106072
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Peds: Cystic Fibrosis
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
DEPARTMENT SUMMARY: The Advancement and Alumni Engagement Individual Giving team leads the strategic process for identifying, cultivating, and successfully soliciting individuals – including alumni, friends, parents, and families – to support educational and research programs across the University. This position will support the Office of Regional, International, and Parent Advancement’s work to involve parents through communications, events, volunteer opportunities, and philanthropy to make the university experience as positive for parents as it is for students. This position will report to the Assistant Vice President for Regional, International and Parent Advancement.   JOB DESCRIPTION: - Responsible for strategic goal setting and management of engagement activities for a specific school, unit, or program. - Fosters and strengthens ties with the University's alumni, friends, parents, and families. - Oversees the development, marketing, and management of the events/activities coordinated through the designated program. - Leads event planning activities and program development directed toward parents, and families. - Oversees team efforts to increase parent engagement through participating in programming and events and implementing appropriate technology and services. - Builds relationships among prospective donors, parents, families, and volunteers to support programs and priorities. - Builds relationships with faculty, administrators, deans, and division/University leadership to develop, interpret, and align priorities of the school/unit with donor goals/interests. - Develops and oversees writing/production of appropriate fundraising materials including, but not limited to, case statements, brochures, solicitation letters, gift proposals, appreciation letters, donor reports, and campaign status reports. - Develops narrative or design content for appeals and communications. - Coordinates logistics for appeal distribution. - Manages and coordinates volunteers and leaders through board meetings, events and other activities. - Develops and advances University relationships both within the division, and other campus offices, schools/divisions. - Serves as the primary liaison and engages University and division Leadership for participation. - Serves as primary spokesperson for the school/program on issues relating to initiatives, program assessments, leadership development, donor services, and communications. - Enforces the maintenance of information on selected donors and prospects including contact reports in CRM system. - Communicates in ways that are donor-centric, while furthering the mission of Emory. - Travels to meet with donors and manage programming as needed. - Performs related responsibilities as required. MINIMUM QUALIFICATIONS: - A bachelor's degree and seven years of experience in higher education, development, fundraising, healthcare, or equivalent experience in a non-profit institution. ADDITIONAL JOB DETAILS:  In addition to the duties outlined above, the Senior Director may be required to: - Meet division metrics for visit preparation, qualification, contact reports, visits, referrals, and accurate coding using the CRM system. - Represent the department, school/unit, division, or University. - Establish and maintain meaningful relationships with parent and families through ongoing cultivation and strategic stewardship. - Leverage relationships and connections to strategically engage individual prospects or groups/networks. PREFERRED QUALIFICATIONS:  - Successful candidates will possess strong organizational, written and verbal communication, and effective presentation skills.  - Strong interpersonal and problem-solving skills with attention to detail, the ability to work with ambiguity, navigate a complex work environment, and the ability to manage multiple projects simultaneously. - Experience managing volunteers and events, leading teams, working independently as well as collaboratively to achieve goals, with a commitment to delivering exceptional customer service. - Experience managing budgets and financial reports, working with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems. - Master’s level degree. - Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting. - Flexibility to accommodate changing priorities and deadlines. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.
Division
Advancement &Alumni Engagement
Job Number
106068
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
ADV: Individual Giving
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Advancement & Fundraising
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Responsible for post award processing of grants and contracts in the Office of Research: Grants & Contracts (RGC). - Provides account management, reconciliation, and resolution for principal investigators and research support personnel within a department or school. - Advises and interprets research funding awards, approve and/or monitor accounting and procurement expenditures consistent with regulatory and University practices, and provide direct support with accounts payable/receivable processes. - Routinely provides policy and procedure interpretation to academic departments and assists in the preparation of reports to federal and sponsoring agencies. - Other duties may include reviewing contracts, maintaining grant and contract files, reviewing invoices, monitoring accounts receivable and deliverable reports, developing queries and reports on the financial system, working with the division business managers to resolve contractual issues, communicating with sponsors, ensuring compliance with contract regulations and reporting requirements, and closing out contracts. - Perform other duties as assigned. - This is a central job, reporting to the Office of Research: Grants & Contracts (RGC). MINIMUM QUALIFICATIONS: - Bachelors degree in Business, Accounting or Finance and 4 years professional accounting experience or a combination of training, education and experience. - Knowledge of regulatory requirement regarding post award administration, familiarity with NIH grant policies, procurement, accounts payable/receivable, and general business practices; knowledge of computers including experience with Microsoft Office software (Microsoft Word, Excel); excellent verbal and written communication skills required; customer service experience with MD/PhD research population is preferred. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed. Emory reserves the right to change this status with notice to employee
Division
Research Administration
Job Number
106055
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
Research Grants & Contract
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Revenue Cycle & Managed Care
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: Handles administrative activities generally associated with the conduct of clinical trials. Provides guidance to less experienced staff. Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms. Interfaces with research participants, determines eligibility and consents study participants according to protocol. Approves orders for supplies and equipment maintenance. Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires. Supervises collection of study specimens and processing. Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed. Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors. Prepares regulatory submissions. With appropriate credentialing and training. May perform phlebotomy or diagnostics. Performs related approved responsibilities as required. MINIMUM QUALIFICATIONS: (1.) High School Diploma or GED and five years of clinical research experience. OR (2.) Two years of college in a scientific, health related, or business administration program and three years clinical research experience OR (3.) Licensed as a practical nurse (LPN) and two years clinical research experience OR (4.) Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience OR (5.) Master's degree, MD or PhD in a scientific, health related or business administration program This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.
Division
School Of Medicine
Job Number
106051
Campus Location (For Posting) : Location
US-GA-Brookhaven
Department
SOM: Orthopaedics: Admin
Job Type
Regular Full-Time
Location : Name
TEC Ortho Sports Med Hawks Ln
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Handles or assists with administrative activities generally associated with the conduct of clinical trials. - Maintains data pertaining to research projects, completes source documents/case report forms, and performs data entry. - Assists with patient recruitment. - Attends study meetings. Orders and maintains equipment and supplies. - Reviews medical records and/or conducts screenings for recruitment of study participants, performs interviews and QOL questionnaires. - Collects study specimen according to protocol which may include phlebotomy, processing, and preparation for shipping. - Coordinates services, schedules procedures, creates and maintains case packages, and monitors charges. - Assists with quality assurance and tracks regulatory submissions. - Performs related approved responsibilities as required. MINIMUM QUALIFICATIONS: (1.) High School Diploma or GED and three years of administrative support experience OR (2.) Two years of college in a scientific, health related, or business administration program and one year of admin support or customer service experience OR (3.) Licensed as a practical nurse (LPN) and one year admin support or one year of licensed practical nursing experience OR (4.) Bachelor's degree, Master's degree, MD or PhD in a scientific, health related or business administration program.   This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.   NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106047
Campus Location (For Posting) : Location
US-GA-Flowery Branch
Department
SOM: Orthopaedics: Admin
Job Type
Regular Part-Time
Location : Name
Emory Ortho & Spine Flowery Br
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
Emory Law is seeking someone who hs a flexible schedule and is interested in working a part-time flexible schedule through September 2023 in support in planning and implementing the  Emory Law Professionalism Symposium.   The Program Coordinator will report to the Assistant Dean for Public Service and to the Sam Nunn Chair in Ethics and Professionalism and will support all aspects of the work on the Symposium.   ESTIMATED SCHEDULE: - Beginning now, January 2023 through the (September) Fall 2023 Conference and for a brief time afterward until all tasks related to the Symposium are concluded.  - The amount of time required will vary, with more time in the initial months and as the Symposium draws near, with full-time likely the week or two before the Symposium.  - Much of the work prior to the Symposium itself can be done remotely.  - It will be necessary to visit the venue several times to confirm logistics and to be on-site for the Symposium itself.  - The time commitment will range from 3-5 hours per week to full-time near the Symposium date, with an average of 10 hours per week over the time period, January -September 2023. SPECIFIC JOB DUTIES INCLUDE: - Preparing the Symposium budget - Tracking expenses and submitting expenses for payment or reimbursement - Coordinating with the selected venue regarding all logistics, including set-up, scheduling, audiovisual needs, etc. - Serving as liaison with the venue, caterer(s), AV provider, photographer, and any other vendors - Assisting in obtaining quotes from potential caterers and coordinating all logistics with the caterers - Coordinating travel and hotel arrangements and reimbursements for speakers - Obtaining quotes and coordinating with a photographer and videographer (if desired) for the event - Coordinating an option for participation on Zoom (if desired) - Assisting in marketing and promoting the event - Other related tasks as assigned JOB DESCRIPTION: - Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: - Establishing long-term operational objectives, researching factors that may impact the success of the program - Working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. - Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. - Conducts research and gathers information to develop various publications. - Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program. - Assists in developing and coordinating program-related conferences, conventions, or meetings. - Monitors expenditures and may participate in the budget planning process and prepare financial reports. - May assist in identifying funding resources and developing fund-raising strategies and initiatives. - Prepares operational and statistical reports. - Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. - May supervise assigned project staff, interns and/or volunteers. - Performs related responsibilities as required. This is not an administrative support position. PREFERRED QUALIFICATIONS: - Event Management/Coordination experience - Excellent verbal and written communication acumen - Experience collaborating with high-profile stakeholders - Must maintain steadfast, professional demeanor under pressure - Deadline oriented - Responsible, Organized, Energized, and Engaged MINIMUM QUALIFICATIONS: - Bachelor's degree in a field related to the program and two years of related experience - Or an equivalent combination of education, training and experience. NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Law
Job Number
106046
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
School of Law
Job Type
Temporary Part-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Handles or assists with administrative activities generally associated with the conduct of clinical trials. - Maintains data pertaining to research projects, completes source documents/case report forms, and performs data entry. - Assists with patient recruitment. - Attends study meetings. - Orders and maintains equipment and supplies. - Reviews medical records and/or conducts screenings for recruitment of study participants, performs interviews and QOL questionnaires. - Collects study specimen according to protocol which may include phlebotomy, processing, and preparation for shipping. - Coordinates services, schedules procedures, creates and maintains case packages, and monitors charges. - Assists with quality assurance and tracks regulatory submissions. - Performs related approved responsibilities as required. MINIMUM QUALIFICATIONS: (1.) High School Diploma or GED and three years of administrative support experience OR (2.) Two years of college in a scientific, health related, or business administration program and one year of admin support or customer service experience OR (3.) Licensed as a practical nurse (LPN) and one year admin support or one year of licensed practical nursing experience OR (4.) Bachelor's degree, Master's degree, MD or PhD in a scientific, health related or business administration program.   This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.   NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
School Of Medicine
Job Number
106034
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Medicine: Infectious Dis
Job Type
Regular Full-Time
Location : Name
Grady Hospital
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
This full-time, temporary position supports Special Health Projects and Health Data Unit, as well as the Office of the Vice President for Health Programs. - This position will be mostly in-person, on site with the option for hybrid work. - Schedule to be determined in coordination with the supervisor but expects 2 days onsite with 3 days possible remote. SPECIFIC DUTIES INCLUDE: - Answering phones - Drafting correspondence; handling planning, preparation and logistics of meetings, and special projects - Drafting and managing contracts for consultants, subcontractors and field staff - Researching information for reports and presentations - Preparing and processing travel arrangements and expenses - Assisting staff with administrative functions - Assisting staff with submission of publications - Maintaining office functionality; and handling department procurement JOB DESCRIPTION: - Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment. - Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries. - Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel. - Drafts contracts, budgets, and donor reports with direction from manager. - Processes financial documents including contracts, expense reports, invoices, etc. - Writes routine reports and correspondence, and assists with the development of project/program materials. - Organizes meetings and events. - Works with and maintains data management and filing for projects/program. - Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc. - Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed. - Conducts research and provides support to one or more staff members in regards to project and programmatic efforts. - May supervise work study students and volunteers. - Performs other related duties as required. MINIMUM QUALIFICATIONS: - A Bachelor's degree, or a high school diploma or equivalent and five years of administrative experience. - Proficiency with various personal computer software applications. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.
Division
The Carter Center
Job Number
106018
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
The Carter Center
Job Type
Temporary Full-Time
Location : Name
Briarcliff Campus
Job Category
Business Operations
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Under general supervision, performs a variety of defined research and laboratory tests and experiments according to prescribed protocols and assigned schedules. - Sets up experiments as prescribed by a principal investigator. - May be required to participate in laboratory maintenance activities such as sterilization and cleaning of equipment, ordering of supplies, inventory and media preparation. - Maintains records, files and logs of work performed in laboratory notebooks and computer databases. - Compiles data and records results of studies for publications, grants and seminar presentations. - Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents. - Performs related responsibilities as required by principal investigator. MINIMUM QUALIFICATIONS: - Bachelor's degree in a scientific field OR equivalent combination of experience, education, and training. NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.
Division
School Of Medicine
Job Number
106010
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Neurosurgery: Admin
Job Type
Temporary Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Under general supervision, performs a variety of defined research and laboratory tests and experiments according to prescribed protocols and assigned schedules. - Sets up experiments as prescribed by a principal investigator. - May be required to participate in laboratory maintenance activities such as sterilization and cleaning of equipment, ordering of supplies, inventory and media preparation. - Maintains records, files and logs of work performed in laboratory notebooks and computer databases. - Compiles data and records results of studies for publications, grants and seminar presentations. - Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents. - Performs related responsibilities as required by principal investigator. MINIMUM QUALIFICATIONS: - Bachelor's degree in a scientific field OR equivalent combination of experience, education, and training. NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.
Division
School Of Medicine
Job Number
106007
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Neurosurgery: Admin
Job Type
Temporary Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Under general supervision, performs a variety of defined research and laboratory tests and experiments according to prescribed protocols and assigned schedules. - Sets up experiments as prescribed by a principal investigator. - May be required to participate in laboratory maintenance activities such as sterilization and cleaning of equipment, ordering of supplies, inventory and media preparation. - Maintains records, files and logs of work performed in laboratory notebooks and computer databases. - Compiles data and records results of studies for publications, grants and seminar presentations. - Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents. - Performs related responsibilities as required by principal investigator. MINIMUM QUALIFICATIONS: - Bachelor's degree in a scientific field OR equivalent combination of experience, education, and training. NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.
Division
School Of Medicine
Job Number
106004
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
SOM: Neurosurgery: Admin
Job Type
Temporary Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Laboratory
Requisition Post Information* : External Company Name
Emory University
Dedicated to discovering causes, preventions, treatments, and cures of disease, Emory National Primate Research Center (EPC) is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at http://enprc.emory.edu   The Division of Research Administration Services (RAS) within the Emory National Primate Research Center at Emory University is currently seeking a full time Research Administrator, Post-Award II or III to join our team. The EPC RAS unit supports EPC’s research goals by providing best-in-class delivery of research administration support services to faculty. These services are customer-focused, consistent, compliant, cost-effective, collaborative, and continuously improved.   Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. If you are someone with experience in research administration within higher education who is familiar with NIH proposal guidelines, this is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community.   The ideal candidate will be highly motivated, organized, dependable, detail-oriented, deadline driven, and have a passion for research administration. The ideal candidate will also be someone that can work in a fast-paced changing environment, with excellent time management and multi-tasking skills, who can pivot their communication style to meet the needs of their customer. This position reports directly to the Post-Award Manager.    JOB DESCRIPTION:  BOTH POST-AWARD II & III ACTIVITIES INCLUDE: - Regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. - Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research. - Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. - Sets up award in financial system. - Distributes award information to PIs, co-PIs and relevant staff and other RAS units. - Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions). - Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. - Projects and forecasts future award expenditures. - Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract. - Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. - Completes financial reports to be sent to sponsor, as required by the award terms and conditions. - Monitors compliance with agency and University regulations regarding reporting. - Completes invoice and submits to sponsor (for certain award types only). - Assists PIs with non-financial report submissions, as necessary. - Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. - Facilitates the approval of invoices to pay subcontractors. - Reviews effort reports and manages quarterly effort certification process for assigned units. - Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. - Assists in transferring awards out of the university. - Closes out all funded projects consistent with university process and timelines. - Performs related responsibilities as required. POST-AWARD II ACTIVITIES INCLUDE: - Create high-quality written reports. - Completes invoice and submits to sponsor (for certain award types only). POST-AWARD III ACTIVITIES INCLUDE: - Ensures adherence to quality standards for all policies and award regulations. - Works with the post-award specialists to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis. - Works with colleagues/team members to jointly solve questions and challenges in their daily work. MINIMUM QUALIFICATIONS:  Post-Award II - Bachelor's degree and three years of experience related to grants and contracts management OR an equivalent combination of education, training and experience. - Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity. - Proficiency with MS Office Suite software. Knowledge of PeopleSoft Financial System preferred. Post-Award III - Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training, and experience. - Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity. - Knowledge of the PeopleSoft Financial System preferred. PREFERRED/DESIRED QUALIFICATIONS:  - Experience at a large research institution with high volume and complex awards. - Experience with NIH post-award management duties. - Possess and demonstrate strong service orientation. - Excellent time management and multi-tasking skills. - PeopleSoft experience strongly preferred. - A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders. - Support the RAS navigation culture. - Demonstrate a willingness to understand the Office of Research Administration research enterprise (supply chain) to support seamless service to PIs. - Support plans for removing barriers to research administration as/if requested. - Demonstrated flexibility, including a willingness and ability to respond to changing circumstances and expectations. WORKING ENVIRONMENT:  - Work environment is primarily remote. - Work is normally performed in a typical office environment.  PRE-EMPLOYMENT SCREENING STATEMENT:  Emory NPRC in conjunction with Emory University conducts pre-employment screening for all positions which may include an INA and criminal background check, verification of work history, academic credentials, licenses, and certifications, drug screening, requirement of various vaccinations, and health assessment. Employment is contingent upon a clear background screening.   NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed.  Emory reserves the right to change this status with notice to employee.
Division
Emory Primate Center
Job Number
105999
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
EPC: Res Admin Svs
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Research & Research Administration
Requisition Post Information* : External Company Name
Emory University
JOB DESCRIPTION: - Performs routine bookkeeping and accounting duties. - Submits bills, accepts payments and collects past due balances. - Prepares monthly billing statements and reconciles bank statements. - Assists in preparing and monitoring developmental budgets. - Generates, reviews and processes purchase orders and invoices. - Resolves discrepancies, maintains appropriate documentation and responds to inquiries regarding invoice and payment status. - May initiate orders and receive shipments of equipment and supplies. - Contacts vendors to obtain quotes and resolve problems with orders, invoices and statements. - May monitor and reconcile petty cash accounts. - Prepares and coordinates the data entry and analysis of financial and statistical data. - Maintains financial databases and develops ad hoc reports. - Sets up files and files correspondence. - May prepare and maintain payroll time records and Human Resources paperwork. - May distribute work assignments. - Orients and trains new employees. - Performs related responsibilities as required. ADDITIONAL JOB DETAILS: - General Accounting: -  Performs routine bookkeeping and accounting duties. - Codes invoices, sets up new accounts. -  Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries. - Reconciles credit card accounts monthly, verifies expenditures are properly coded to the general ledger. - Reconciles member database accounts with revenue deposits. - Document (verify, allocate, post, and reconcile) financial transactions - accounts payable, accounts receivable, and cash receipts. - Manage accounts receivable and payables. - Manage all cash receipts and related banking transactions. - Maintains the general ledger. - Maintains financial databases. -  Ensures that revenues and expenses are accurately allocated to appropriate cost centers, grants, and programs. - Maintain fixed asset inventories to include new acquisitions and disposals of equipment, furniture, and fixtures. - Resolves discrepancies, maintains appropriate documentation, and responds to inquiries regarding invoice and payment status. - Assist with the month-end closing process, conducting research and where appropriate posts corrective journal entries. - Prepare miscellaneous reports as requested. - Joint & Regional Accounting: -  Prepare monthly SBL billing for shared costs. - Reconcile monthly Emory affiliate billing and posts to the general ledger. - Reconcile bank accounts for AAR regions monthly. - Support Regions with fiscal administration (i.e., establishing banking relationships, modifying existing accounts, etc.). - Process annual regional subventions. - Annual Audit: -  Assists external auditors with gathering necessary account information and documents to support the annual audit. - Prepares year-end audit schedules and account reconciliations for the audit. - Ensure that internal controls, confidentiality, and financial security standards are maintained at all times. - General: - Communicate with constituencies as required. - Identify opportunities for process improvement and assist with implementing new processes. - Ability to travel locally. - Other duties as assigned. MINIMUM QUALIFICATIONS: - A high school diploma or equivalent. - Three years of accounting, bookkeeping or related experience. PREFERRED QUALIFICATIONS: - Experience with accounting software and databases. - Experience with nonprofit accounting and audit requirements. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed.  Emory reserves the right to change this status with notice to employee.
Division
Affiliated Organizations
Job Number
105965
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
American Academy of Religion
Job Type
Regular Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Revenue Cycle & Managed Care
Requisition Post Information* : External Company Name
Emory University
This is a project working collaboratively with the Secretary Office and Office of IT whereby 5-years of highly confidential and important document transfer from paper to cloud/digital for archival purpose.  Thie Adminsitrative Assistant is needed to organize, index, manage and guarantee the transfer is accurate, accessible and easily retrievable information.   PREFERRED QUALIFICATIONS: - Experienced in Data Transfer and cloud-based Archival index - Exceptional Organizational Skills - Working experience in relational database, SQL, or related technologies - Confidentiality of sensitive materials JOB DESCRIPTION: - Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. - Ensures office activities comply with Emory policies and procedures. - Responds to incoming telephone calls. - Maintains calendars and prioritizes meeting requests for management. - Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. - May complete forms, grant applications, and/or correspondence associated with programs. - Prepares charts and graphs for reports and presentations. - Creates and edits scientific, programmatic or other reports associated with department's primary business. - Schedules meetings and handles logistics for meetings and special events. - Prepares materials for meetings and special events. - Initiates, processes, and maintains records and invoices. - Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. - May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. - Plans and coordinates travel arrangements. - Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. - Establishes and organizes filing systems. - Oversees ordering and maintenance of office supplies. - May supervise or direct the work of support staff and/or students. - Performs related responsibilities as required. PREFERRED QUALIFICATIONS: - Exceptional Organizational Skills - Working experience in relational database, SQL, or related technologies - Confidentiality of sensitive materials MINIMUM QUALIFICATIONS: - A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. - Proficiency with various personal computer software applications. - Positions in this classification may require keyboarding skills. NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Division
President's Office
Job Number
105962
Campus Location (For Posting) : Location
US-GA-Atlanta
Department
University Secretary Operating
Job Type
Temporary Full-Time
Location : Name
Emory Campus-Clifton Corridor
Job Category
Clerical & Administrative
Requisition Post Information* : External Company Name
Emory University

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