JOB DESCRIPTION:

• Recruits students by traveling to high schools and college recruitment fairs.
• Reviews, analyzes, and rates applications of students applying for admission.
• Conducts information sessions for visiting students and parents, and may conduct campus tours.
• Assists in coordinating alumni volunteer activities.
• May review and edit financial aid forms.
• Composes correspondence, and designs and generates reports.
• Maintains communication via telephone, correspondence, and/or electronic mail with prospective students through all stages of the recruitment and admission process.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• The Admission Advisor position contributes to all aspects of the admission process and is an important member of the team’s efforts to recruit, identify, and welcome new students to Oxford College of Emory University.
• Core functions of this role include recruitment efforts on and off campus (including travel to represent the university, presentations, campus tours, and conducting information sessions)
• Application review and participation as a member of the admission committee representing both the Oxford and Atlanta campuses.
• Program and project work- specifically related to special events and the student tour guide program.
• Building relationships with school counselors, students and families, faculty and staff, and others across campus and on Emory's Atlanta campus. 
• Candidates are required to work alternative schedules during certain periods which would require some evening and weekend commitments. 

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent combination of experience, education, and training.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Reporting to the Associate Dean for Academic Advancement for the Nell Hodgson Woodruff School of Nursing (NHWSN), the Director of Faculty Affairs. Directs the strategic planning, development, and implementation of faculty administration for the Nell Hodgson Woodruff School of Nursing, and assists with policy formulation, strategy development, and the management of daily operations related to faculty.

JOB DESCRIPTION:

• Collaborates with the Faculty Search committee and administrators to identify and implement strategies for faculty recruitment and retention for the School of Nursing.
• Directs all non-University aspects of faculty onboarding, orientation, and training, including developing individual plans for each incoming faculty, notifying other School and University partners about their roles in onboarding faculty members, and coordinating with other members of the OAA to plan and facilitate faculty trainings and the annual faculty retreat.
• Supervises credentialing certification of faculty, maintenance of regulatory files and accreditation records, conflict of interest, documentation of appropriate faculty statuses for regulatory bodies, and submission of faculty data to appropriate external sources.
• Directs all aspects of the faculty appointment, promotion, and tenure process for the Senior Associate Dean and Dean's Office for the school.
• Oversight may include, but is not limited to, employment offers, appointments and promotions, yearly merit considerations, regulatory and records management, and interpretation of policies/procedures for full-time, part-time, adjunct, jointly appointed, visiting and emeritus faculty.
• Supports the Faculty Committee on Appointment, Promotion, and Tenure by working with the chair to schedule monthly meetings and plan agendas, keeping appropriate documentation of minutes for recordkeeping, working with faculty candidates under review to create, edit, and maintain their review dossiers, and guides a large volume of appointment, promotion, and tenure proposals through a complex review and approval process to the appropriate bodies for review.
• Coordinates exit procedures for faculty including those leaving for another institution and retirement transitions including processing Dean Emeritus nominations with the Provost office.
• Develops and maintains data systems for tracking vacation, travel support requests, and leave requests by faculty; Provides approval for vacation, leaves and requests for travel support as guided by the SADAA.
• Develops and maintains the SON dashboard to track real time metrics for strategic functions and initiatives of the SON and provides periodic reports to the Dean's Leadership Council.
• Manages the approval, appointment, and onboarding of adjunct (WOC) faculty.
• Facilitates the faculty governance process by serving as a liaison to various School and University committees and organizations related to faculty, planning agendas for and facilitating the monthly All Faculty meetings with the Faculty Convener, supporting the Governance Committee and updating the Faculty Handbook and Bylaws on all faculty matters, and helping the School and leadership update committees and faculty governance processes as necessary.
• In conjunction with the Senior Associate Dean and other members of the OAA, Office of Education, and Office of Clinical and Community Placements, helps manage the faculty teaching and administrative assignment process, including keeping the Teaching Assignment Management System (TAMS) updated, issuing and reissuing appointment letters on the appropriate basis to faculty members, and adjusting faculty members' effort, salary, and speed types in the PSHR system each semester.
• Drafts, documents, and executes Memorandums of Understanding between the School and other partners, including for external or University part-time faculty to work for the School and School faculty to work part-time with other University or community organizations, and works with the Director of Business and Finance to make sure finances from such MOUs are balanced in a timely manner.
• Writes faculty-related reports and correspondence for the Senior Associate Dean and Dean, including faculty personnel actions, (such as appointments, promotions, reappointments, contracts, and leave of absences), financial, budgetary, salary, and effort-based reports, faculty activity and publication reports, and studies of historical faculty trends and data.
• Builds and maintains external-facing and internal repositories of faculty data, including coordinating other offices in the School to update a monthly dashboard for leadership, and keeping rosters of faculty, awardees, and partnerships up to date.
• Serves as liaison between the school and University on matters related to faculty, including maintaining faculty data and providing reports for numerous University, school and accreditation activities, reporting on faculty salaries, status, and activity to the Provost and University, ensuring accuracy of submitted materials and compliance with school and University policies and procedures, interacting directly with administrators to address errors of content or context while adhering to University deadlines.
• Manages compliance to Conflict of Interest training related to onboarding and Conflict of interest; serves as liaison between the OAA and the Conflict of Interest office.
• May Assist international faculty and scholars in onboarding and obtaining and maintaining appropriate non-immigrant status, including but not limited to J-1, H-1B, O-1, F-1, and TN.
• Processes visa-related documents with emphasis on accuracy and completeness.
• Responds to inquiries and assists in promoting the mission and activities of the School, coordinates special projects on behalf of the school, as requested.
• May hire, supervise and evaluate staff.
• Performs other duties as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and seven years of human resources, academic administration or related experience OR an equivalent combination of education, training and experience.
• Experience with academic administration, including program administration and/or human resources experience, including PeopleSoft applications, and supervisory experience preferred.
• Master's degree preferred.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• Interviews may be conducted in person, in a clinical setting, the subject's residence, or by telephone.
• Coordinates the data collection process.
• May abstract data from the participant's medical record.
• Schedules appointments, obtains consent forms, explains the study to the participant and collects data.
• May observe participants and record results of observation through written documentation or video recording.
• Edits completed questionnaires for completeness, legibility and accuracy.
• Follows up with participants to obtain missing data or clarify existing data.
• Designs forms, worksheets and study questionnaires.
• May code and enter data into a database.
• Compiles data and produces reports to be used for analysis of research findings.
• May monitor blood pressure and heart rate and may take vital signs and height/weight measurements.
• May collect blood, saliva, or urine samples from participants and prepare them for laboratory testing.
• Provides direction to others engaged in the interviewing process.
• Maintains required record-keeping.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent.
• Two years of administrative support, customer service or other related experience which includes one year of interviewing experience.
• Data entry experience.
• Positions that require drawing blood require completion of a phlebotomy training program.

ll be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION: 

• Reporting to the Fixed Asset Manager, is responsible for the coordination and execution of university-wide fixed asset inventory and tagging.
• Follows policies and procedures in Emory Express and PeopleSoft Asset Management as it relates to the acquisition, receipt and capitalization of fixed assets.
• Coordinates with University departments to ensure that proper barcoding, recording and tracking of fixed assets are completed in a timely manner.
• Supports the departments in their ability to improve the cradle to grave fixed asset process.
• Coordinates with University departments to ensure that fixed asset changes are recorded in a timely manner.
• Works with the departments to ensure physical inventories are completed to meet department needs.
• Assists in the preparation of documentation needed for the fixed inventory audit and in the submission of journal entries, as needed.
• Participants in special projects as it relates to improving capital equipment processes.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent and four years of related experience.

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• This is a central university job which reports to the Associate Executive Director of Pre-award in the Office for Clinical Research (OCR) and supervises a multi-disciplinary team of Lead Clinical Research Finance Managers (LCRFM) and Senior Clinical Research Finance Managers (SCRFM).
• Actively supports the OCR Leadership Team and all departmental initiatives.
• Screens and interviews applicants, making recommendations to the Associate Executive Director.
• Develops short and long-term goals and objectives for the team that align with Research Administration and institutional goals and regulatory requirements for clinical research.
• Defines qualifications and performance expectations for staff positions based upon departmental and team goals, and re-evaluates over time.
• Conducts mid-year performance conversations with each staff member to discuss progress of individual and team goals.
• Actively demonstrates facilitative leadership to foster productive teamwork through coaching, mentoring, and counseling.
• Applies problem solving, team building, and decision-making methods in daily operations.
• Collaboratively identifies, establishes, evaluates, and maintains a comprehensive and strategic quality improvement program for pre-award standards and processes.
• Facilitates the development of standard operating procedures, reviews annually, and updates accordingly.
• Keeps up-to-date on current events in the regulatory environment and fosters within the Pre-award Team.
• Actively identifies continuous educational and developmental opportunities to improve knowledge and performance of self and team, and promotes life-long learning.
• Works collaboratively and develops effective working relationships with Investigators, key study personnel, and applicable internal (e.g. IRB, OSP, ORC, CTBD) and external entities (e.g. industry sponsors, CROs) to accomplish departmental and team goals.
• Promotes superior customer service to effectively meet the needs of internal and external customers.
• Manages study assignments for equitable distribution among team members and works with staff to effectively prioritize workload.
• Knowledgeable of all team member's studies, and proactively follows up and escalates to ensure completion of studies in a compliant and timely manner.
• Meets departmental performance metrics.
• Actively and collaboratively manages team member's studies to ensure research billing compliance through the continuum of the pre-award process, crossing departmental boundaries with Emory University and Emory Healthcare.
• Responsible for the thorough review of study protocols to identify all EHC and Grady billable items and services required of the study which might generate a CPT code requiring a PRA to ensure research billing compliance, as well as clinical trial determination to ensure compliance with federal and Emory University policies and guidelines.
• Coordinates and oversees the assigned LCRFM in the thorough review of complex research protocols and other research documentation for the development of the prospective reimbursement analysis (PRA) and study budget according to federal and regulatory and institutional requirements.
• Provides oversight to the SCRFM to facilitate timely and accurate completion of the study budget.
• Works collaboratively with the pre-award staff, PI, CRC, and EHC ancillary departments to identify all the costs associated with the research study, including study team effort and research administrative costs.
• Develops PRAs to clearly determine which items and services identified as part of a clinical research study can be billed to third party payers as dictated by local and national Medicare regulations, other regulatory requirements, and clinical care guidelines, as needed.
• Develops and negotiates financially viable study budgets, with appropriate CPT codes, as needed.
• Ensures the documentation of the CPT codes at the respective visits in ERMS for all EHC billable items and services to be paid by the grant, and all study costs if invoicing done by OCR.
• Provides authoritative expertise and guidance on PRA and budget development as needed.
• Has working knowledge of multiple IT systems (eIRB, EPEX, ERMS, Access Database) to accomplish above.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a healthcare, scientific, business administration, finance, or a related field and seven years of experience in research administration, health-related field, accounting, or business which includes clinical research experience.
• An equivalent combination of education, training, and experience will be considered for candidates without a bachelor's degree.
• Master's degree preferred.
• Strong project management, facilitative leadership, detail orientation, organizational, customer service, and oral and written communication skills required.
• Supervisory experience required.
• Strong knowledge of clinical process, medical terminology, and the clinical research life cycle required.
• Proficient working knowledge of Microsoft Office Suite including Excel and Access required.
• Certification in Healthcare Research Compliance through the Health Care Compliance Association is strongly preferred within five years of hire.

JOB DESCRIPTION:

• With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
• Oversees office operations and ensures office activities comply with policies and procedures.
• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.
• Develops and maintains spreadsheets.
• Initiates, processes and maintains records and invoices.
• Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
• Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
• Ensures manager is appropriately prepared for daily activities.
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
• Prepares charts and graphs for reports and presentations.
• Reviews incoming correspondence and identifies items of special interest to manager or others.
• Screens items that can be routinely handled and prepares appropriate responses.
• Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
• May take dictation or transcribe from a machine.
• Maintains various databases and/or spreadsheets.
• Sets up and organizes filing systems. Answers, screens and routes incoming telephone calls.
• May supervise or direct the work of other administrative clerical/secretarial employees.
• Oversees ordering and maintenance of office supplies and forms.
• May coordinate domestic or foreign travel arrangements.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
• Proficient with word processing, spreadsheet, and presentation software applications.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• Identifies, contacts, corresponds with and interviews research study participants, either in person, in a clinical setting, at a subject's residence or by telephone to obtain data for an assigned research project.
• Collects, codes and enters study information into database and may assist in data compilation.
• Edits completed interview questionnaires for completeness, legibility and accuracy.
• Obtains missing or questionable data.
• Maintains complete and accurate records and files pertaining to one or more research studies.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent.
• One year of administrative support, customer service or other relevant experience.
• Data entry experience.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

In search of a Research Specialist to provide support for projects focused on development of new therapies targeting the MERTK receptor tyrosine kinase for treatment of leukemia and other cancers in the laboratory of Dr. Douglas Graham and Dr. Deborah DeRyckere. The selected individual will work as a key member of a highly integrated team.

JOB DESCRIPTION:

• Under general supervision, performs a variety of defined research and laboratory tests and experiments according to prescribed protocols and assigned schedules.
• Sets up experiments as prescribed by a principal investigator.
• May be required to participate in laboratory maintenance activities such as sterilization and cleaning of equipment, ordering of supplies, inventory and media preparation.
• Maintains records, files and logs of work performed in laboratory notebooks and computer databases.
• Compiles data and records results of studies for publications, grants and seminar presentations.
• Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.
• Performs related responsibilities as required by principal investigator.

ADDTIONAL DETAILS:

• Responsibilities will include coordinating, managing, and conducting in vivo studies utilizing murine cancer models; animal colony management; conducting experiments using cell culture models; monitoring lab processes to maintain and improve sample quality; assisting in protocol design and modification; planning and scheduling research procedures; recording and analyzing data; and compiling summary charts and graphs.
• Additional lab management tasks may include development of organizational systems, assuring compliance with University Health and Safety and IACUC regulations, and oversight and management of reagents and equipment.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a scientific field OR equivalent combination of experience, education, and training.

PREFERRED QUALIFICATIONS:

• Previous experience with small animal models.
• Works independently to conduct experiments with minimal supervision. 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• Coordinates efforts to ensure that information systems support departmental objectives and information management needs.
• Supports efforts to ensure that information systems upholds overall organizational mission and objectives.
• Works closely with departmental customers to conduct business analysis and identify business objectives and requirements.
• Assists in the development of technology plans and strategies.
• Coordinates the planning and implementation of systems related projects.
• Maintains a high level of client satisfaction with Information Services as provided to assigned clients.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and five years of position specific subject matter knowledge and/or experience in planning and applying information technology to one or more business functions OR equivalent combination of experience, education, and training.

PREFERRED QUALIFICATIONS:

• Knowledge of Agile software development methodologies.
• Salesforce experience.
• Data handling experience.
• Experience with application support.
• Customer service and solutions oriented work style. 
• Excellent analysis and communcation skills.
• Experience being a product owner.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.
• This is not an administrative support position.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

The Marketing and Donor Participation team consists of marketing strategists, fundraising and stewardship professionals, writers, designers, photographers, videographers, digital strategists, social media strategists, UI/UX designers, and web developers with a passion to engage and persuade alumni donors to engage with and invest in the work of Emory. This position will report to the Senior Associate Vice President for Engagement, Communications, and Marketing. 

JOB DESCRIPTION:

• Provides strategic leadership for all broad marketing and fundraising initiatives for Advancement and Alumni Engagement as well as the production of highly customized donor communications.
• Develops and implements an integrated and cohesive strategic marketing and communications plan to advance the University's fundraising efforts; broadens awareness of programs and activities; increases the visibility of programs across key constituent audiences.
• Provides strategic oversight to promote and enhance all efforts related to interaction with key University constituents, including alumni, parents, grateful patients, volunteers, donors, and organizations.
• Leads the content and creative strategy, university marketing and donor participation, healthcare marketing and donor participation, and digital strategy teams.
• Develops all elements of the Division's social business, designing and driving social media strategy and tactics.
• Leads teams responsible for: creating effective solicitation programs, strengthening donor relationships through comprehensive donor management, recognition, and stewardship programs.
• Oversees the development of identity standards and visual guidelines based on strategic vision for campaign success.
• Oversees the design and maintenance of the AAE website and online strategy for the division.
• Directs and implements marketing automation strategy via Salesforce Marketing Cloud (SFMC) using industry best practices.
• Directs the creation and development of fundraising initiative marketing plans, special event advertising, marketing kits, social media, and other communication materials that support division strategic goals, broadens exposure, or promotes the image/brand.
• Develops strategy and metrics for the department.
• Reviews and analyzes various forms of data and analytics to develop reports, track progress, and identify new growth opportunities.
• Stays abreast of latest trends in marketing, video, social media, and digital strategies across university, healthcare, and for-profit sectors.
• Manages relationships and negotiates contracts with vendors.
• Manages a department budget.
• Performs related responsibilities as required. 

ADDITIONAL JOB DETAILS:

• In addition to the duties outlined above, the Assistant Vice President may be required to:
• Represent the department or serve as primary contact working with other departments across the division/University.
• Recommend appropriate communication and engagement strategies and programs to generate gifts to support Emory's strategic priorities, educational, research, and/or patient care activities.
• Partner with AAE leadership and other stakeholders in identifying and implementing marketing opportunities that strengthen the University's relationship with its constituents.
• Collaborate with colleagues across the schools and units to serve as the lead strategist in advancing constituent giving and donor solicitation.
• Some night and weekend work is required.
• Some travel may be necessary. 

MINIMUM QUALIFICATIONS:

• A bachelor's degree and ten years of experience in higher education, advancement, fundraising, healthcare, or equivalent experience in a non-profit institution with a minimum of five years managing staff. 

PREFERRED QUALIFICATIONS:

• Successful candidates will possess strong organizational, written and verbal communication, and effective presentation skills.
• Strong interpersonal and problem-solving skills with attention to detail, the ability to work with ambiguity, navigate a complex work environment, and the ability to manage multiple projects simultaneously.
• Experience managing volunteers and events, leading teams, working independently as well as collaboratively to achieve goals, with a commitment to delivering exceptional customer service.
• Experience managing budgets and financial reports, working with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems. Master’s level degree.
• Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
• Flexibility to accommodate changing priorities and deadlines. 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

The Engagement, Communications & Marketing team within the division of Advancement and Alumni Engagement connects alumni to the university and each other, builds traditions, and fosters student and alumni leadership. They also focus on the divisions branding through print, digital media, and event logistics for the purpose of cultivation, solicitation, and stewardship. This position will report to the Senior Associate Vice President for Engagement, Communications, and Marketing. 

JOB DESCRIPTION:

• Responsible for providing leadership and strategic direction for the Emory Alumni Association and increasing broad alumni engagement including volunteering, attending activities, giving, etc.
• Manages a team of senior staff who perform at the highest levels with sustained success in managing alumni leadership and constituent development; affinity and shared interest groups; volunteer programs; affinity programs; regional engagement; communications; events; and online services.
• Provides leadership and guidance for the Emory Alumni Board and regional and affinity alumni networks.
• Works in close coordination with university leadership, development officers, department heads, and program directors to identify key initiatives for alumni and constituent engagement.
• Creates and manages a strong service orientation among and between centrally-based staff and schools and units, and encourages collaboration and cooperation across the enterprise.
• Facilitates partnerships with schools and units of the division and other university units and offices.
• Participates in the advancement and alumni engagement strategic planning process and assists in policy-making for department-wide initiatives.
• Must be able and willing to travel, develop and manage budgets.
• Performs related responsibilities as required. 

ADDITIONAL JOB DETAILS:

• In addition to the duties outlined above, the Assistant Vice President may be required to:
  Represent the department or serve as primary contact working with other departments across the division/University.
  Partner with division advancement and engagement officers to qualify, engage, cultivate, and steward potential prospects.
  Maintain information on selected alumni and prospects including contact reports in CRM system.
• Meet division metrics for visit preparation, qualification, contact reports, visits, referrals, and accurate coding using the CRM system.
• Track and evaluate program/team metrics and produce reports on program and event participants to provide an analysis of populations served and inform on goals for respective volunteer programs.
• Establish and maintain meaningful relationships with alumni through ongoing cultivation and strategic stewardship.
• Leverage relationships and connections to strategically engage individual prospects or groups/networks.
• Maintain knowledge/expertise of best practices and current trends for alumni engagement.
• Some night and weekend work is required.
• Some travel may be necessary.

MINIMUM QUALIFICATIONS:

• A bachelor's degree and ten years of experience in higher education, advancement, fundraising, healthcare, or equivalent experience in a non-profit institution with a minimum of five years managing staff.

PREFERRED QUALIFICATIONS:

• Successful candidates will possess strong organizational, written and verbal communication, and effective presentation skills.
• Strong interpersonal and problem-solving skills with attention to detail, the ability to work with ambiguity, navigate a complex work environment, and the ability to manage multiple projects simultaneously.
• Experience managing volunteers and events, leading teams, working independently as well as collaboratively to achieve goals, with a commitment to delivering exceptional customer service.
• Experience managing budgets and financial reports, working with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems. Master’s level degree.
• Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting. Flexibility to accommodate changing priorities and deadlines.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

The laboratory is located in the newly renovated space within the Department of Biochemistry at the Emory University School of Medicine. 

JOB DESCRIPTION:

• Under general supervision, performs a variety of defined research and laboratory tests and experiments according to prescribed protocols and assigned schedules.
• Sets up experiments as prescribed by a principal investigator.
• May be required to participate in laboratory maintenance activities such as sterilization and cleaning of equipment, ordering of supplies, inventory and media preparation.
• Maintains records, files and logs of work performed in laboratory notebooks and computer databases. Compiles data and records results of studies for publications, grants and seminar presentations.
• Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially hazardous agents.
• Performs related responsibilities as required by principal investigator.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a scientific field OR equivalent combination of experience, education, and training.

Preferred Qualifications:

• The Research Specialist will perform a variety of specialized laboratory procedures and work closely with the members of a multidisciplinary research team.
• The ideal candidate will have prior experience in protein biochemistry and/or structural biology.
• We welcome both candidates wishing to pursue a long-term career as a research specialist as well as those looking to gain research experience before applying to graduate school.
• The lab’s research focuses on the role of non-coding RNAs for regulation of gene expression in biology and disease.
• This job requires the ability to engage effectively with students, faculty and staff of diverse background and we seek an individual with commitment to support diversity, equity and inclusion.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• ** This position is located in the central Office of Sponsored Programs **
• Provides assistance to faculty and staff in processing routine proposals, subawards and extensions and amendments to awarded research projects.
• Prepares routine Notices of Acceptance.
• Handles routine correspondence related to proposals and awarded projects.
• Facilitates and tracks internal and external document execution.
• Coordinates correspondence and follow-up with internal departments and external agencies or sponsors regarding outstanding issues.
• Oversees the close-out process for routine projects and related files and database entries.
• Answers questions and provides assistance to university faculty and staff regarding Office of Sponsored Programs processes, policies and procedures for routine proposal submissions.
• Tracks and ensures research contracts and agreements are sent to and received by appropriate individuals.
• Issues and monitors routine subawards to various institutions using existing subaward templates.
• Assists in the preparation of material for workshops, seminars and training sessions.
• Provides assistance to Associate and Senior Sponsored Research Analysts and Assistant and Associate Directors as needed.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• Processes standard National Institutes of Health grant agreements and other federal grant agreements as assigned.
• Reviews standard terms/conditions and seeks guidance as needed and applicable.
  Prepares Notice of Award Acceptance documents; ensures accuracy of administrative and financial award information.
• Responds to agency, faculty, or staff requests for additional information and/or clarification.
• Interacts with faculty and staff to resolve award setup issues and to determine award status.
• Ensures all compliance and regulatory requirements have been met as required by law, institutional or agency policies.
• Processes NIH 1st no cost extensions under expanded authorities
• Coordinates with faculty and post-award staff to review and submit NIH grant closeout documentation.
• Maintains required records.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Some college and 1 year experience in research administration, or an equivalent combination of education, experience, training and/or certifications.
• Strong communication (verbal and written) and customer service skills.
• Ability to work flexible hours.

JOB DESCRIPTION:

• Functions as a skilled individual contributor or lead researcher on one or more research projects, serving as an expert in specialized area(s).
• Designs, develops and conducts large and/or complex research experiments.
• Reviews progress of research and evaluates results.
• Shares expertise in equipment operation and laboratory techniques.
• Refines/adapts methodologies to fit specific experiment requirements.
• Collaborates in the development of new techniques.
• Co-authors publications and may co-present findings with Principal Investigator at meetings/conferences.
• Performs related responsibilities as required. 

MINIMUM QUALIFICATIONS:

• A bachelor's degree in a scientific field. Seven years of professional research experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
• Manages the day-to-day operations and objectives in support of the assigned portfolio.
• Contributes information and ideas related to areas of responsibility as part of a cross functional team.
• Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.
• Performs pre-award activities for a unit (school, department, or division) within a RAS unit.
• Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
• Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
• Ensures proposals are entered and routed in a timely manner for further review.
• Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
• Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
• Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
• Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
• Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
• Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines).
• Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
• Obtains signatures as needed.
• Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
• Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals.
• Prepares high-quality written documents.
• Analyzes data and formulates conclusions.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree OR an equivalent combination of education, training and experience.
• Proficiency with MS Office Suite software.

JOB DESCRIPTION:

• Reporting to the Research Administration Services (RAS) Director, leads and supervises all staff performing post-award activities for the sponsored projects research portfolio for their assigned department, division or school.
• Monitors workload distribution and redistributes tasks, as appropriate.
• Provides guidance to team members, as appropriate.
• Mentors staff for professional development.
• May perform pre-award activities in support of the RAS unit.
• Understands and applies federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
• Applies costing rules and regulations to federally funded projects.
• Analyzes information and formulates conclusions.
• Ensures strong levels of customer service to faculty and departments being served.
• Addresses issues that violate performance levels or terms of the RAS performance level agreements, both with internal RAS staff and with departments and/or faculty.
• Performs post-award activities to include setting up of awards in PeopleSoft, issuing eNOAs, setting up payroll distributions, requesting subcontracts and working with other participant's institutions, gathering approval for and issuing PANs (Provisional Account Numbers), monitoring award budgets and expenses, preparing award finance reports for PIs, preparing and routing no cost extension requests, preparing CAS exceptions for approval, submitting journals and RSTs, reviewing subcontracts and associated purchase orders, preparing interim Financial Status reports for sponsors, clearing suspense accounts, reviewing effort reports and facilitating certification processes, preparing final Financial Status Reports for sponsors, and cleaning up award at the end of the award, and requesting inactivation of SmartKey.
• Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and five years work-related grants and contracts experience OR an equivalent combination of education, training and experience.
• Supervisory experience preferred.
• Knowledge of federal rules and regulations relating to research grant and/or contract activity, with specific understanding of post-award management processes for multiple sponsoring bodies.
• Proficiency with MS Office Suite.

PREFERRED QUALIFICATIONS:

• Extensive Post-Award portfolio management experience.
• Experience with performance management and supervision.
• Experience training and onboarding new team members.
• Prior experience working with NIH awards and eRA Commons.
  

This position directly supports the Integrated Visual Arts Co-Major (IVAC) classes, spaces, faculty, and students and manages overall operations in the Visual Arts Building (VAB).

In supporting IVAC, the individual in this position will have the following responsibilities: 

• In collaboration with the IVAC Program Director and Film and Media Academic Department Administrator (ADA), plan and manage Visual Arts department budget;
  • submit expense reports and payment requests to Emory Finance;
  • purchase class supplies and materials and office supplies;
  • interface with vendors; prepare invoices for classroom models;
  • schedule classes;
  • arrange room assignments;
  • assist students in overloading into Visual Arts classes;  

Working with IVAC Program Director, identify and manage temporary Visual Arts faculty;

• Provide AV support for art studios;
• Hire, train, and supervise student employees;
• Organize special events (student showcases, gallery events, etc.); and assist visiting artists/scholars.  

In managing overall VAB operations, the individual in this position will have the following responsibilities: 

• Arrange for 24/7 prox-card access for all VAB students, faculty, and staff, as needed; post printed room schedules outside all classrooms at the start of each semester;
• Oversee VAB parking logistics and permissions as needed;
• Arrange for copier service; receive packages;
• Receive and sort incoming mail;
• Keep coffee area clean and organized;
• Assure that dumpster area at loading dock is clean and access is unimpeded;
• Replace tracking lighting lamps as needed;
• Work with Building Services on all building maintenance/repair issues and studio/classroom needs;
• Regularly inspect ladders, eye wash stations, etc. for compliance with Emory Health and Safety Office (EHSO);
• Work with EHSO/ Fire Marshall on annual building inspections and effect ordered changes in consultation with the Film and Media ADA;
• Coordinate with EHSO to remove and dispose of unwanted paints, chemicals, and other toxic substances; and address all unspecified building/ operations support issues that arise.

Job Description:

• Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required. This is not an administrative support position.

Minimum Qualifications:

• Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

JOB DESCRIPTION:

• Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.
• This is not an administrative support position.

ADDITIONAL JOB DETAILS:

• This position directly supports the Integrated Visual Arts Co-Major (IVAC) classes, spaces, faculty, and students and manages overall operations in the Visual Arts Building (VAB).
• In supporting IVAC, the individual in this position will have the following responsibilities:  in collaboration with the IVAC Program Director and Film and Media Academic Department Administrator (ADA), plan and manage Visual Arts department budget; submit expense reports and payment requests to Emory Finance; purchase class supplies and materials and office supplies; interface with vendors; prepare invoices for classroom models; schedule classes; arrange room assignments; assist students in overloading into Visual Arts classes;  working with IVAC Program Director, identify and manage temporary Visual Arts faculty; provide AV support for art studios; hire, train, and supervise student employees; organize special events (student showcases, gallery events, etc.); and assist visiting artists/scholars.
•  In managing overall VAB operations, the individual in this position will have the following responsibilities:  arrange for 24/7 prox-card access for all VAB students, faculty, and staff, as needed; post printed room schedules outside all classrooms at the start of each semester; oversee VAB parking logistics and permissions as needed; arrange for copier service; receive packages; receive and sort incoming mail; keep coffee area clean and organized; assure that dumpster area at loading dock is clean and access is unimpeded; replace tracking lighting lamps as needed; work with Building Services on all building maintenance/repair issues and studio/classroom needs; regularly inspect ladders, eye wash stations, etc. for compliance with Emory Health and Safety Office (EHSO); work with EHSO/ Fire Marshall on annual building inspections and effect ordered changes in consultation with the Film and Media ADA; coordinate with EHSO to remove and dispose of unwanted paints, chemicals, and other toxic substances; and address all unspecified building/ operations support issues that arise.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.