The James Weldon Johnson Institute for the Study of Race and Difference (JWJI) is a vibrant research center dedicated to promoting scholarship regarding issues of race and all of its intersections. Housed in the College of Arts and Sciences at Emory University, JWJI’s goal is to promote Emory as a hub of cutting-edge, multi- and interdisciplinary research on race, ethnicity and intersectionality in the United States. JWJI seeks to leverage its rich resources—its proximity to a renowned faculty of Emory-based scholars who produce acclaimed research on race and difference; a library with vast archives of the African American experience; and its geographic location in Atlanta, a key site of civil rights struggle, past and present—to promote the dissemination of new scholarship about the experiences of racial and ethnic minorities and to support the efforts of scholars nationally to continue to pursue research topics that deeply interrogate questions related to race and difference and that contribute to our prescriptive understanding of how to promote reconciliation and equity.
JWJI offers a wide variety of programs. Our public events include a weekly colloquium and a quarterly evening speakers’ series, and our premiere program is the Visiting Scholars Program. Funded by a generous grant from the Andrew W. Mellon Foundation, the Visiting Scholars program convenes a national group of scholars at Emory for a year-long fellowship. During their residency, fellows finish a major project like a dissertation (for our graduate student fellows) or a book project (for our post-doctoral fellows, who come from all academic ranks).
JWJI seeks to hire an assistant director to help the director grow and expand the mission of the institute. The assistant director will play a critical role in the day-to-day management of the institute. The responsibilities of the job are wide-ranging and require tremendous flexibility and an extensive skill set. Desired skills include but are not limited to:
- Office management. The assistant director is the lead staff for a unit that includes 1.5 other full time employees (with the potential for future growth). In addition to the FTE’s, the assistant director will interface with student employees engaged in administrative and research tasks for the institute. S/he will also be the administrative face for a rotating cast of visiting faculty members.
- Project management for more than two dozen public programs annually. The assistant director will be responsible for overseeing logistics arrangements and handling legal matters like colloquium speaker contracts and release forms. S/he will also assist the director in overseeing the logistical arrangements for the annual fellowship selection process, which last year attracted over 200 applications.
- Marketing. The assistant director will be the point person for advertising for all of our public events and communications with key constituents through our newsletter and annual reports. The assistant director also oversees advertising for the Visiting Scholars Program (This may involve travel with the director to various conferences for recruitment purposes). The assistant director is also responsible for maintain the institute’s website.
- Grant management. The assistant director assists the director in completing grant applications and when successful, in fulfilling the reporting requirements of our major foundation donors.
- Relationship management. JWJI has many partners at Emory, in the wider Atlanta community, and beyond Atlanta who help it fulfill its mission. A strong assistant director will help to create systems intended to cultivate and maintain these relationships.
- Development. While the assistant director plays a supportive role to the director, s/he will be involved in helping to fundraise for JWJI, whether in helping to plan fundraisers or in contributing to grant proposals and creating materials for interested donors.
Bachelor's degree in a field related to the program(s) and five years of program related experience, OR equivalent combination of experience, education, and training.
The position requires advanced academic training. Appropriate degrees include doctoral degrees, MBA’s or M.Ed.’s. Strong applicants will have at least five years of relevant management or supervisory experience. Applicants with work experience in higher education or in academic settings (or their equivalent) are preferred. Applicants should be familiar with the rhythms of the academic calendar and with norms for both oral and written scholarly production. Significant marketing or public relations experience (this includes graphic and web design experience) is a plus, as is academic training in scholarly subfields that address issues related to race and difference.
Assists in directing the strategic planning, development, and implementation of programs. Represents the organization at meetings, conferences and other events. May develop and present speeches or presentations to generate or enhance awareness of program(s). Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups. Monitors progress toward achieving established objectives and deadlines. Participates in planning, administering and monitoring program related budgets. Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable. May serve on, hold office in, or chair committees. May write publishable articles and papers. May supervise staff. Oversees or assists in developing operational and statistical reports for management and regulatory agencies. Ensures required records and documentation are maintained. Performs related responsibilities as required.
Yerkes is seeking a Materials Handler II to operate the Yerkes Shuttle between Emory University Campus and Yerkes Main Station. Operates the courier run for local deliveries and transport to and from the Yerkes Field Station, Lawrenceville, GA. Assist with loading dock for receiving and shipping. Pick up trash on the grounds around Main Station to maintain a neat and tidy campus. Help other team members with seminar room set-ups for various Yerkes functions. Work schedule will be Monday--Friday however, hours will be discussed during interview.
- Ships and receives items, pulls orders and verifies type and quantity of ordered items.
- Issues and delivers items, and performs housekeeping activities in the warehouse.
- Maintains records or files of information related to inventory, equipment or other items.
- Orders stock items for replenishment.
- Prepares documentation and performs data entry.
- Operates light trucks, warehouse equipment, forklifts and picker machines and is responsible for their daily inspection, maintenance, safe operation and safeguarding against vandalism or theft.
- Assists in relocating materials and reconfiguring storage locations.
- May transport items and materials via large trucks, using proper safety and handling techniques to safeguard materials.
- Performs related responsibilities as required.
- A high school diploma or equivalent and one year of warehouse, stockroom or related experience.
- Requires a valid Georgia driver's license and insurable driving record.
- Some positions in this classification may require the ability to lift 50-75 pounds and to bend, stoop and twist.
Supports the day-to-day activities of proposal preparation with a team of Pre-Award Specialists in the Yerkes National Primate Research Center. Monitors workload distribution and raises any concerns to the Pre-Award Manager. Provides guidance to team members, as appropriate. Coordinates with Pre-Award Manager regarding pre-award activities, issue resolution, and workload distribution. Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate. Manages pre-award activities for an assigned portfolio of grants and contracts within a RAS unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Manages the day-to-day operations and objectives in support of the assigned portfolio. Contributes information and ideas related to areas of responsibility as part of a cross functional team. Ensures effective and efficient workflow and adherence to quality standards for staff/program and self. Performs pre-award activities for a unit (school, department, or division) within a RAS unit.
- Pre-award activities include, but are not limited to:
- Assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
- Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
- Ensures proposals are entered and routed in a timely manner for further review.
- Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
- Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
- Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
- Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
- Coordinates and reviews certain proposal elements (boilerplate files, such as biosketch, facilities, etc.) for consistency, accuracy, and completeness.
- Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
- Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
- Obtains signatures as needed.
- Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols. Works effectively with other offices (central, school, departments, divisions) on research proposal.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: Bachelor's degree and five years of work-related grants and contracts experience OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations relating to research grant and/or contract activity. Proficiency with MS Office Suite software.
BACKGROUND: The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its eight programs focus on building robust public health systems that serve all people. Program areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force for Global Health was recognized for its extraordinary contributions to alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to in-kind contributions of medicines and vaccines from major pharmaceutical companies valued at billions of dollars annually.
The NTD Support Center manages a large portfolio of projects that produce datasets that are valuable
to the public. To improve the accessibility of existing and future datasets, an open access portal will be
created. A data manager is needed to support the transition to this open access portal, as well as
managing data use requests. In addition to the support of the data portal, the data manager will also
provide data management and analytic support to an on-going multi-country clinical trial. Close attention
to detail, good oral and written communication skills, and experience with database management are
JOB DESCRIPTION: Supports the acquisition, management and analysis of data from multiple sites or sources. Supports the configuration and management of technology solutions supporting the receipt, transformation, validation and storage of data. Ensures that the uses of data through reports and queries are appropriate. Serves as an organizational consultant on matters relating to databases by providing expertise to assist users in meeting their needs. Develops automated quality control procedures to assess quality of data and provides reports to data owners. Works effectively within a group setting in areas of design of data collection instruments, database management, analysis of data, and creation of reports and dashboards. Develops and performs appropriate analyses. Provides explanations of analysis methods, assumptions made, and assists in interpretation of results and implications therein. Documents methods and results through development and maintenance of standard documentation artifacts including data dictionaries, standard operating procedures and analysis methodology descriptions. Works with onsite or field-based counterparts to coordinate consistent implementation of data quality control measures and provision of access to the central data repositories. Performs related responsibilities as assigned.
MINIMUM QUALIFICATIONS: A bachelor's degree in computer science or a related field, and three years of experience in processes and standards related to data, OR an equivalent combination of education, training, and experience. Experience with relational database management systems such as, Oracle, Microsoft SQL Server, MySQL preferred. Experience with statistical packages such as, SAS, SPSS, R preferred.
- Maintains scholarship database in AcademicWorks and assist in analyzing data
- Possess working knowledge of student systems
- Supports managing internal projects and workflows
- Responds to questions/problems on AcademicWorks system and software procedures
- Assists in coordinating the design and maintenance of scholarship web presence
- Assists in preparing system for scholarship application process
- Manages external relationships with outside scholarship providers
- Experience with designing and preparing training aids and materials
- Microsoft Excel proficiency required
The successful candidate for this position will be able to demonstrate the ability to provide effective and responsive service to customers and contacts; perform all assigned tasks efficiently and accurately and create and maintain accurate records; prioritize and manage multiple projects or change priorities quickly; identify and resolve problems or issues with students, staff and clients.
The Scholarships Coordinator oversees the management of endowed scholarships held by Advancement and Alumni Engagement, academic units, and campus departments assisting them in the development, awarding and management of those funds in consultation with the Senior Assistant Director of Scholarships.
- Through a multi-use scholarship management platform, AcademicWorks, ensures operational support needs are met to increase accountability structures, meet nontraditional donor prefaces, and develop a more unified undergraduate financial aid budget model.
- Provides maintenance and monitors scholarship management system including loading and confirming award budgets.
- Assists the Senior Assistant Director of Scholarships to request fiscal limit updates.
- Creates new scholarships (internal and external).
- Manages electronic communications and all other electronic inquiries.
- Resolves all system support requests and troubleshooting.
- Serves as support for Senior Assistant Director of Scholarships in communicating with academic departments and units.
- Assists with award cleanup and cycle management.
- Performs checks confirming awarded students match donor's intent.
- Communicates with donors serving as the primary contact for all physical checks; develops donor thank you letter process.
- Coordinates design and maintenance of Scholarship web presence.
- Maintains a scolarship database and assists with analyzing data.
- Assists in the management of internal projects and associated workflows.
- Responds to questions and resolves problems related to system and software procedures.
- Assists in preparing the system for the scholarship application process.
- Manages external relationships with outside scholarship providers.
- Performs other duties as required.
A bachelor's degree and one year of financial aid or related experience, or an equivalent combination of education, training and experience .
- Responsible for preventative maintenance, troubleshooting and repair of equipment on steam distribution lines.
- This includes steam trap stations, steam pressure reduction stations, condensate return tanks, steam-fired domestic water heaters, shell and tube building heating heat exchangers, and distribution line valves, strainers and other fittings.
- Completes work orders and preventative maintenance orders to document work performed.
- Communicates orally and written with department personnel and management for the purpose of receiving and advising on matters concerning steam system maintenance.
- Performs other related duties as required.
A high school diploma or equivalent and five years experience working on steam systems. A valid Georgia driver's license, and an insurable driving record. Requires the ability to lift 50 pounds and to bend, stoop and twist.
- Reporting to the Vice President of Enterprise Communications and Reputation Management, a superior earned and social media team leader is sought to position the international research university among a range of audiences.
- Leads a shared services team of earned and social media professionals that connects strategic content with stakeholders around the globe.
- Understands how to shape original content to maximize potential for engagement.
- Expertise in recognizing news value inherent in research and academic thought leadership.
- Candidate will have excellent media relations skills, particularly in national and international markets.
- Knowledge of higher education and health care media a plus.
- In addition, the candidate will be a leader in social media strategy, including best practices in SEO and audience engagement through different social platforms.
- Experience in media training a plus. Performs additional duties as required.
- A bachelor's degree in communications, journalism, public relations, or a related field
- Ten or more years of senior-level communications management experience.
- A master's degree is preferred.
- Superb writing skills, a sharp news sense, keen analytic abilities. Proven track record in successful national and international media placement.
- Demonstrated knowledge of/experience in mainstream, digital/online and social media.
- Experience working for a large, complex organization; experience working for an institution of higher education is preferred.
This is a central job, reporting to the Office for Clinical Research (OCR). Responsible for the Prospective Reimbursement Analysis (PRA) for all studies with EHC and/or Grady billable items and services. Also, responsible for budget development and negotiation for all industry and other non-federal studies with negotiable study budgets. Thoroughly reviews complex study protocols, Informed Consent Documents (ICD), draft sponsor Clinical Trial Agreements (CTA), and budgets to identify all the Emory Healthcare (EHC) and/or Grady billable items and services required of the study which might generate a CPT code. Applies the Centers for Medicare & Medicaid National Coverage Determination (NCD) 310.1, Routine Costs in Clinical Trials, to determine if the study is a qualifying clinical trial with therapeutic intent, diagnosed disease, Medicare benefit category, and deemed status or seven desirable characteristics. Determines deemed status by researching if the study is federally funded and has an Investigational New Drug Application (IND). Verifies the IND status in the study protocol, eIRB, or FDA study documentation. Evaluates Category A and Category B devices to determine which devices can be billed to Medicare. Utilizes the Medicare National Coverage Determinations, Medicare Contractor Local Coverage Determinations, Physician Association Practice Guidelines and Best Practices, Disease Organization Guidelines and Best Practices, certain Medicare and Medicaid approved compendia listings, peer reviewed medical journal articles, and other federal and state regulations to determine which EHC and/or Grady billable items and services in the sponsor's protocol may and may not be billed to Medicare and other third party payers. Customizes the PRA for pediatric clinical research studies, utilizing Medicaid, Georgia statutes, and/or other reliable sources. Works collaboratively with the Principal Investigator (PI), Clinical Research Coordinator (CRC), and ancillary departments to identify all the costs associated with the research study. Utilizes the research fee schedule to develop the per patient and pass through budgets for those billable items and services which cannot be billed to third party payers. Works collaboratively with the study team and Emory research community to determine study team effort and research administrative costs. Negotiates the budget with the sponsor and/or Contract Research Organization (CRO) to cover all of Emory's costs to conduct the study. Communicates with the EU research administrative staff to route the study in EPEX, access documents from eIRB, and resolve pre-award study issues as needed. Documents the CPT codes at the respective visits in the Emory Research Management System (ERMS) for all EHC billable items and services to be paid by the grant, and all the study costs if centralized invoicing is done by OCR.
Functions independently and proactively with strong critical thinking, analytical, and communication skills. Manages study assignments for equitable distribution amongst team members, effectively prioritizes tasks, and follows-up to ensure completion of studies in a compliant and timely manner. Provides oversight to the assigned SCRFM for the study to facilitate timely and accurate completion of the study budget.
Meets departmental performance metrics. Effectively applies problem solving, negotiation, and continuous quality improvement methods in daily operations. Works collaboratively and professionally with OCR staff, the Emory research community, and external research customers such as pharmaceutical companies and Contract Research Organizations (CRO). Provides superior customer service to effectively meet the needs of internal and external customers. Provides policy and procedure interpretation to academic schools and departments/divisions related to research billing compliance. Demonstrates the characteristics of an effective team member. Actively participates in staff orientation, continuing education, and mentoring. Serves on OCR committees.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: Bachelor's degree in nursing, a healthcare or scientific field, or other related field and seven years of experience in research administration or a health-related field. RN with some direct research nursing experience is strongly preferred. An equivalent combination of education, training and experience will be considered for candidates without a bachelor's degree. Possesses strong project management, facilitative leadership, detail orientation, and organizational skills. Knowledge of Emory's ERMS, EPEX, and eIRB systems highly desirable. Proficient working knowledge of excel, access databases, and Microsoft office required. Strong knowledge of clinical processes, medical terminology, and the clinical research life cycle required. Certification in Healthcare Research Compliance through the Health Care Compliance Association is strongly preferred within five years of hire.
** This is a central university position **
- Responsible for monitoring and evaluation of earned media and information of interest to the university.
- Manages real-time, daily, weekly and quarterly reports of news and information relating to Emory and issues of interest in higher education.
- Supports leader of reputation management function in research around issues and the external information environment.
- Must understand and have working knowledge of current content evaluation tools and techniques.
- Individual must understand evolving earned and social media platforms, how news media functions and have an intense curiosity for issues in higher education.
- Must thrive in a fast-paced environment where work may not adhere to a predictable schedule.
- Ability to understand, follow and interpret complex issues in higher education.
- Experience in news media, politics and government are a plus.
- Performs other related duties as required.
- A bachelor's degree in communications, public relations or related field
- Three years of experience in professional experience journalism, communications and marketing, higher education, non-profit, or related environment, OR an equivalent combination of education, training, and experience.
- Experience in higher education is preferred.
- Reporting to the Vice President of Enterprise Communications and Reputation Management, this position leads a team experienced in communication designed to manage and protect the reputation of the university.
- Provides strategic counsel to leadership, creates communication plans, and serves as spokesperson for the university with news media.
- Develops a best-in-class earned media monitoring function to ensure immediate capture and evaluation of news and information important to the university.
- Evaluates from a communication perspective priority issues and opportunities in higher education that concern the university.
- Understands best practices in issues and crisis communication. Hires, trains, and evaluates staff. Performs other related duties as required.
- A bachelor's degree in communications, marketing, journalism, or related field
- Ten years of higher education communications and marketing experience, including relevant leadership and management experience (marketing, communications, public relations, media relations, public affairs, etc.).
Handles administrative activities generally associated with the conduct of clinical trials. Provides guidance to less experienced staff. Manages research project databases, develops flow sheets and other study related documents, and completes source documents/case report forms. Interfaces with research participants, determines eligibility and consents study participants according to protocol. Approves orders for supplies and equipment maintenance. Assists in developing recruitment strategies and conducting screenings for study participants including interviews and questionnaires. Supervises collection of study specimens and processing.
Establishes case packages for study procedures, monitors scheduling of procedures and charges, coordinates other services as needed. Ensures compliance with research protocols, reviews case report forms and audits for accuracy with source documents, attends monitoring meetings with sponsors. Prepares regulatory submissions. With appropriate credentialing and training. may perform phlebotomy or diagnostics. Performs related approved responsibilities as required.
(1.) High School Diploma or GED and five years of clinical research experience OR
(2.) Two years of college in a scientific, health related, or business administration program and three years clinical research experience OR
(3.) Licensed as a practical nurse (LPN) and two years clinical research experience OR
(4.) Bachelor's degree in a scientific, health related, or business administration related program and one year of clinical research experience OR
(5.) Master's degree, MD or PhD in a scientific, health related or business administration program
This position is intended to support clinical research and all clinical training requirements must be tracked and monitored through Emory Healthcare under the credentialing category of CLINICAL RESEARCHER.
Emory University is looking for a Assistant Director, of Media Relations in our Heart and Vascular Center.
This poistion will, work with administration to identify programs, research, clinical advancements, and cultural and other events appropriate for media relations attention. Develops and implements promotional strategies and media relations programs to promote the organization locally, regionally, and nationally. Establishes and maintains relationships with reporters through letters, telephone calls, and personal visits. Creates media opportunities. Responds to incoming media inquiries and prioritizes media coverage. Attends campus events to host reporters on evenings and weekends. Travels to meet with reporters and editors. Monitors news to be aware of current events. Researches issues/trends relevant to higher education. Develops, writes and edits news releases, stories, articles, letters and other media relations communications materials. Plans and assigns article ideas for periodicals. Interviews sources for stories and obtains quotes and background information. Participates in strategic communication planning and implementation including crisis communication and issues management. Supervises staff by orienting, training, and providing performance feedback on an on-going basis. Monitors new developments in electronic communications technology; recommends the acquisition of appropriate new technologies/applications. Assists in developing distribution procedures and mailing lists. May be responsible for managing various aspects of social media and internal communications. Performs related responsibilities as required.
A bachelor's degree in public relations, journalism or related field, and five years professional experience in public relations, writing, or editing, OR an equivalent combination of education, training, and experience.
- JOB DESCRIPTION: Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
- Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
- Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
- Drafts contracts, budgets, and donor reports with direction from manager.
- Processes financial documents including contracts, expense reports, invoices, etc.
- Writes routine reports and correspondence, and assists with the development of project/program materials.
- Organizes meetings and events.
- Works with and maintains data management and filing for projects/program.
- Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
- Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
- Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
- May supervise work study students and volunteers. Performs other related duties as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree. Proficiency with various personal computer software applications.
JOB DESCRIPTION: Help Desk Support with Active Directory Experience
• Experience OS imaging on Windows
• Experience working in a help-desk environment
• Familiarity with Active directory
• Experience configuring Office 365.
Serves as the first point of contact for help desk calls. Answers calls, determines problems and utilizes in-house knowledge databases to resolve calls over the phone. Refers more complex issues to the appropriate group.
MINIMUM QUALIFICATIONS: One year of experience providing technical computing support.
- Creates and assists supervisors and managers in the negotiation, administration and preparation of contracts for construction, maintenance and/or consulting services.
- This includes preparation of contract terms, identification of services to be performed, timing, any restrictions, the bid process and insuring that contracts adhere to Emory and Campus Services policies/procedures.
- Assigns contract numbers and inputs contracts into the work management system for tracking of payments against contracts and change orders.
- Receives and inputs all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract.
- Insures proper accounting for contract expenses and follows up on any needed corrections.
- Acts as a resource to research and answer questions from vendors, supervisors, managers or Payment Services concerning contracts.
- Performs related responsibilities as required.
- Previous experience preferred.
- Commercial renovation and capital construction contracting experience preferred.
- Position will monitor contract milestones and other billing activities at specified time intervals and may be required to create queries or reports as needed.
- Software: Intermediate to advanced Microsoft Office Suite experience, PeopleSoft accounting software desirable.
- NCMA CPCM or CCCM certification.
Two years of college coursework and four years of related contracts or administrative experience, preferably in a facilities environment, or an equivalent combination of education, training and experience. May require a valid Georgia driver's license and an insurable driving record.
TASK FORCE FOR GLOBAL HEALTH BACKGROUND:
The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Our programs
focus on eliminating debilitating infectious disease and building sustainable systems that protect and
promote health. The Task Force for Global Health was recognized for its extraordinary contributions to
alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to billions of dollars annually of in-kind contributions of medicines from major pharmaceutical companies. www.taskforce.org
GLOBAL PARTNERSHIP FOR ZERO LEPROSY BACKGROUND:
The Communications Specialist will support strategic communications initiatives for The Global
Partnership for Zero Leprosy (GPZL), a new program at the Task Force for Global Health. The Global
Partnership for Zero Leprosy is a coalition of groups committed to ending leprosy, also known as
Hansen’s disease. The partnership’s purpose is to facilitate alignment of the leprosy community and to
accelerate effective collaborative action toward the goal of “zero leprosy.” www.zeroleprosy.org
Tasks assigned to the Communications Specialist encompass a variety of communications disciplines, including writing and editing for a global audience, social media management, website monitoring and maintenance, creation of presentations, communications support for meetings, corresponding with members, and management of stakeholder lists and newsletter subscriptions. The Communications Specialist may also create simple graphics and short videos for the web, social media and newsletters.
- Drafts documents, working from meeting notes, project source materials, stakeholder interviews, and/or subject matter research, as appropriate.
- Edits documents for readability, consistency, adherence to style/usage guides, and correct grammar, spelling and punctuation.
- Works with translators in translating source documents to French and Portuguese.
- Writes blogs for the Global Partnership for Zero Leprosy.
- Edits/creates simple graphics as assigned.
- Formats documents according to GPZL style guidelines.
- Creates and assists with PowerPoint presentations, integrating images and graphics as needed.
- Familiar with and capable of creating document layouts that optimize readability and impact.
- Takes photographs and videos of events and people associated with the GPZL.
- Performs day-to-day maintenance tasks on zeroleprosy.org, such as monitoring comments, and updating the events calendar.
- Uploads new resources, as published.
- Monitors and reports on site analytics.
- Oversees and monitors social media platforms.
- Creates simple videos and graphics for the website and social media.
- Assists in writing and posting the website blogs.
- Prepares collateral materials for meetings/conferences, as assigned.
- Takes/transcribes meeting notes as assigned, consolidating input from multiple sources as needed.
Stakeholder and List Management
- Sends welcome letters to new members of the partnership, and answers inquiries.
- Coordinates newsletter subscriptions and mailings.
- Creates general email newsletters and announcements for GPZL.
- Responds to website inquiries as needed.
TRAVEL: May travel to global meetings 2-3 times a year.
- Three years’ experience specifically related to the position, especially in copyediting and writing.
- Skilled in Microsoft Office and Google applications.
- Familiarity with top social media platforms (including Facebook, Twitter and LinkedIn) and comfort exploring new and emerging platforms.
- Great organizational skills and attention to detail.
- Proven ability to manage multiple tasks and work-related priorities.
- Subject matter knowledge of global health is helpful.
- Some competency in graphic design, video editing, and/or photography is preferred.
FORMAL JOB DESCRIPTION:
- Consults with management and staff to design, develop and maintain a website.
- Develops, writes and edits various communications materials including correspondence, newsletters, brochures and articles.
- Develops and maintains effective methods for distributing communication materials and information.
- Maintains required record-keeping and documentation.
- May train staff in the use of communications technology.
- May utilize various aspects of social media to accomplish work objectives.
- Performs related responsibilities as required.
- Bachelor's degree in a related field and
- Three years of related experience, or equivalent combination of experience, education, and training.
The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its eight programs focus on building robust public health systems that serve all people. Program areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force for Global Health was recognized for its extraordinary contributions to alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to in-kind contributions of medicines and vaccines from major pharmaceutical companies valued at billions of dollars annually.
CVE BACKGROUND: The Center for Vaccine Equity (CVE) works to assure all people have equal access
to life-saving vaccines and antiviral agents by expanding availability, supporting vaccine impact
studies, and building delivery systems that facilitate access in developing countries. CVE also serves as
Secretariat for a number of global health partnerships that advance this mission.
- Analyzes historical accounting data and other information to make projections which will aid management in short- and long-range financial planning.
- Coordinates action necessary to correct account balances and maintain proper accounting controls and procedures.
- Assists in year-end audits and in ensuring the accuracy of accounting data.
- Analyzes financial statements and prepares and analyzes financial reports to represent current and projected financial status.
- Projects future trends and prepares long-range operational forecasts and cash flow analysis.
- May assist in preparing, developing and monitoring budgets. May perform indirect cost analysis.
- Performs related responsibilities as required.
- Bachelor's degree in accounting, business management, finance or a related field
- Four years of financial analysis or accounting experience, OR equivalent combination of experience, education, and training.
Reporting to the Chief of Police, this position manages the Access Control and Security Systems Division.
- Plans, directs, and coordinates the selection, installation, operation, and maintenance of equipment utilized for access control and security purposes.
- Develops, implements, monitors, and ensures compliance with all applicable policies, procedures, and programs.
- Develops, promotes, and maintains a high level of security standards and Best Practices by focusing on risk management and implementing strategic security programs.
- Oversees the management and maintenance of network based security camera, alarm, card access, and key lock systems.
- Provides regular reports on tests and functionality of all systems.
- Inputs data to create and maintain records of activities and services.
- Troubleshoots software and hardware issues; communicates with vendors and technical support for related issues. Prepares cost, status, and justification reports.
- Works closely with other divisions of Public Safety and the Police Department, Facilities Management and other University departments to manage security hardware design and product selection for the university.
- Provides managerial oversight (to include contract management, service performance, and invoice approval) for vendor contracts.
- Oversees installation of all access control and security systems, and associated devices.
- Monitors progress and quality of installations performed by contractors.
- Manages all aspects of the access control, CCTV, and alarm systems and the lock shop.
- Serves as Chair of the Electronic Security Review Committee.
- Determines technical requirements and coordinates the preparation of purchase requisitions for access control and security, alarm, and CCTV systems equipment, peripherals and hardware to support system growth, additions, changes, etc. Supervises and manages assigned staff.
- Manages the review of, and provides direction related to, new designs and plans for construction and renovation for compliance with university standards and approvals (doors, hardware, access control, emergency phones and call boxes & CCTV).
- Researches, recommends, and implements security system upgrades, new technologies, training opportunities, and other steps necessary to maintain the highest levels of proficiency in security and safety.
- Participates in strategic initiatives such as improving security systems, policies, procedures, inventory controls, technical documentations, etc.
- Maintains documentation of system configuration and device location.
- Maintains access control records and files, including requests for access and distribution of keys / cards.
- Develops and maintains a complete inventory of access control and security systems-related equipment. Manages access control and security technology maintenance.
- Maintains contact, either directly or through subordinate supervisors, between employees, contractors and vendors to troubleshoot all access control and security systems and address issues.
- Resolves technology service issues in support of the organization's operational, management, business, marketing, and strategic planning needs.
- Diagnoses and corrects problems with security systems hardware and software.
- Installs and monitors components for CCTV, electronic and keyed access control, and intrusion/panic alarm systems.
- Enhances professional skills by attending training sessions, workshops/seminars, and reviewing published literature.
- Prepares and obtains estimates and invoices for work performed by employees and contractors.
- Trains Police Department personnel and other end-users in use of the systems.
- Adheres to internal controls established for the Access Control and Security Systems Division.
- Manages and maintains system audits.
- Manages the access control system open / close scheduling process for facilities based upon individual building schedules and events.
- Performs other related duties as required.
A Bachelor's degree in a related field and seven years of experience working with electronic security system installation, operations, maintenance, and management, including 3 years of leadership and supervisory experience; OR an equivalent combination of education, training, and experience.
Comprehensive knowledge of security camera systems, card access systems, and intrusion alarm systems; familiar with the application of electronic technology to law enforcement; comprehensive skills in the installation, operation and maintenance of electronic security systems; knowledge of the evaluation of construction blueprints; familiar with network video recorders and local digital video recorders; familiar with electric lock hardware installation; strong computer skills and a working knowledge of Microsoft Office; must be familiar with the workings of complex computer networks and components; and ability to learn new software for camera and access systems.
The successful candidate must possess effective communication (both written and oral) and customer service skills; ability to remain calm under stressful situations, as well as the ability to handle multiple tasks.
Prior experience in a college/university setting preferred.
Low voltage electrical license preferred.
These positions will serve as proctors for our final exam period, with
- Training and set up duties week one
- Exam administration until close of exam period (12/22)
Candidates must be available between testing hours of 7am - 7pm, from 11/26 - 12/22. Clifton Rd and Clairmont Campuses
Under close supervision, performs basic office administrative duties. Maintains files and records, operates standard office equipment, provides courier services, handles general mailings and monitors supply inventories. May use a computer to enter data, verify and/or research information or generate reports. May gather and collate information. Sets up files and files documents or correspondence. May process incoming mail by opening, dating and distributing it to the appropriate employee. Prepares and mails outgoing correspondence and information. May greet visitors and answer and screen incoming telephone calls by providing information or taking messages and distributing them to the appropriate employee. May type labels, envelopes, routine forms and correspondence. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent.
JOB DESCRIPTION: ** For use by Emory Temporary Services only **
- Answer incoming calls
- Provide excellent service to inquirers, prospects, applicants, and guests
- Process expense reports
- Process incoming mail and prepare outgoing mailing and shipments
- Assist processing student worker hiring and creating and keeping personnel files
- Process and record departmental deposits
- Secure travel arrangements for guests
- Process, scan, file, and upload admissions and financial aid documents
- Assist in event preparation, hosting guests, and follow-up
- Including preparing materials, securing room reservations, and ordering meals
- Inventory and order collateral and office supplies
- Assist colleagues in the Office of Admissions with projects, programs, events, information sessions, and recruitment events.
Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.