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JOB DESCRIPTION: ** For use by Emory Temporary Services only ** Ensures the integrity and confidentiality of the payroll system, the time and attendance system and payroll reports. Reconciles university payroll accounts. Assists in the processing of tax forms and direct deposits. Reviews payroll requests for accuracy and for previous payment. Processes vacation and sick leave balance adjustments and benefit overrides. Processes ACH reversals and stop payments when needed. Process on demand checks, garnishments and payments for retirement funds. Assists in the review and processing of various payroll deductions. Assists in clearing errors during payroll runs. Assists with the daily processing for bi-weekly and monthly pay cycles. Prepares monthly deduction and premium payments via wires or checks. May run and review queries. Prepares monthly statistical reports. Answers timekeepers' questions regarding the Kronos time and attendance system. May lead training classes for Kronos timekeepers. Answers incoming phone calls and questions from visitors to the front desk. Handles special projects as requested. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent. Three years of payroll or related experience. Proficiency in Microsoft Office Products. Knowledge of PeopleSoft and Kronos is preferred.
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JOB DESCRIPTION: Performs custodial responsibilities such as general cleaning, trash removal, light floor care and special events/room set ups. Cleans walkways, steps and mats. Cleans floors with vacuum, dust mop and wet mop. Cleans assigned areas including furniture, telephones, fixtures, walls, windows, window sills, blinds and vents. Uses appropriate cleaning solutions for assigned task. Sets up for events by arranging chairs, tables, podiums or other furnishings based on a design layout. Maintains adequate supplies in bathrooms and supply closets. Collects and removes trash and recyclables. May dispose of hazardous waste. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: The ability to read, write and follow instructions. Some positions in this classification may require the ability to lift 50 pounds and to bend, stoop and twist.
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JOB DESCRIPTION: ** For use by Emory Temporary Services only ** Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.
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Reporting to the Senior Manager of Strategic Sourcing, leads the development and implementation of the category profile and strategy for assigned categories in collaboration with stakeholders across the Emory community that meet their business needs and create value for the University; this includes:
- creating an internal profile, external profile,
- recommended strategic direction for the category,
- discrete value creation opportunities and methods to achieve the cost reduction opportunities.
- Develops, executes and manages sourcing events and supplier negotiations leading to contract award in collaboration with stakeholders across the Emory community.
- Leads the implementation of awarded contracts including supplier enablement and buying channel enablement; in collaboration with Marketing and Communications resources, guides the development of stakeholder communications to support the implementation.
- Manages on-going supplier relationships for assigned categories in collaboration with stakeholders across the Emory community.
- Conducts a Quarterly Business Review working sessions with key suppliers and key stakeholders and completes the annual supplier evaluation process and executes formal supplier development plans based on supplier performance and stakeholder input.
- On-going category management activities include serving as the lead for a cross-functional strategic team that includes representation from internal customers, finance and suppliers to drive continuous improvement in the assigned categories; developing/strengthening internal customer relationships for assigned categories; serving as the point person for issue escalation and resolution relating to suppliers, pricing, continuous improvement and contract/agreement interpretation; driving contract compliance; providing relevant reports to stakeholders to provide transparency and opportunities for improvements.
Performs related responsibilities as assigned.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in Business Administration, Supply Chain Management or a related field and 3 years of procurement, business management or related experience OR an equivalent combination of education, training and experience.
- CPSM (Certified Professional in Supply Management) preferred.
- Proficiency with Microsoft Office suite (Excel, Word, PowerPoint) or equivalent strongly preferred.
- Knowledge of the overall purchasing process, strategic sourcing, and procurement related systems and supplier relationship management.
- Strong analytical and quantitative modeling skills including the ability to structure, collect, analyze, and communicate internal/external data or information in an organized manner.
- Strong project management skills.
- Strong interpersonal skills (verbal and non-verbal communications, listening skills, negotiation, problem solving, decision making and assertiveness) and presentation skills.
- Strong written communication skills.
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JOB DESCRIPTION: Creates and maintains a data dictionary and meta data. Supports efforts to ensure that data standards are developed and maintained. Ensures that the uses of data through reports and queries are accurate. Supports business and system re-engineering and architecture development to define future data needs. Serves as an organizational consultant on matters relating to databases by providing expertise to assist users in meeting their needs.
MINIMUM QUALIFICATIONS: Two years of experience in processes and standards related to data and a bachelor's degree.
Key Responsibilities
- Design and develop standardized operational, management, and ad hoc reports.
- Prepare reports related to funding, awards and various enrollment management benchmarks.
- Assist Data Manager in collaboration with internal and external constituents including institutional research and enrollment management administrators to provide data for decision making and strategic planning.
- Coordinate relationships with various staff across the institution to assure that data management services are responsive to their needs.
- Assist with outside agency’s audits.
- Assist with preparation, extraction and validation of student data for internal and external agencies including reporting to Integrated Postsecondary Education Data System (IPEDS), Common Data Set, Peterson’s Annual survey’s, Princeton Review, US News & World Report’s survey’s, Forbes Business, FISKE, Lettie Pate Whitehead Foundation, LCME, etc.
- Write and document report procedures for the office.
- Assist Data Manager with data preparation need in organizations strategic planning.
- Attend campus IT briefings to keep track of changes around the campus and apply the changes to the department as appropriate.
- Serve as a resource person in areas of data management and reporting.
- Reports to Data Manager
Preference: PeopleSoft experience, data/statistic modeling, advanced excel skills, SPSS, Tableau, enrollment service (Financial Aid in particular) experience, excellent written and verbal communication skills
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JOB DESCRIPTION:
- Recruits, screens, identifies, contacts, and interviews participants to obtain data for assigned research projects.
- Interviews may be conducted in person, in a clinical setting, the subject's residence, or by telephone.
- Coordinates the data collection process.
- May abstract data from the participant's medical record.
- Schedules appointments, obtains consent forms, explains the study to the participant and collects data.
- May observe participants and record results of observation through written documentation or video recording.
- Edits completed questionnaires for completeness, legibility and accuracy.
- Follows up with participants to obtain missing data or clarify existing data.
- Designs forms, worksheets and study questionnaires.
- May code and enter data into a database.
- Compiles data and produces reports to be used for analysis of research findings.
- May monitor blood pressure and heart rate and may take vital signs and height/weight measurements.
- May collect blood, saliva, or urine samples from participants and prepare them for laboratory testing.
- Provides direction to others engaged in the interviewing process.
- Maintains required record-keeping.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- A high school diploma or equivalent.
- Two years of administrative support, customer service or other related experience which includes one year of interviewing experience.
- Data entry experience.
- Positions that require drawing blood require completion of a phlebotomy training program.
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Emory University's Central Finance Division is seeking a Sr. Business Manager for Cash Application with related experience.
JOB DUTIES AND PREFERRED QUALIFICATIONS:
- Actively lead efforts in the achievement of departmental goals and objectives related to Cash Application for Grant Funding.
- Surpervise, coach, and develop direct reports.
- Manage the daily cash application process to include the timely and accruate posting of cash.
- Provide great customer service.
- Exhibit excellent and professional communication skills.
- Additional duties as assigned.
- Previous supervisory and cash application experience are preferred.
- Peoplesoft experience is also preferred.
FORMAL JOB DESCRIPTION:
- Develops, administers and monitors budgets, accounts, policies and procedures relating to operational activities in the areas of human resources, finance, facilities management and research for a department, division or school.
- Ensures that awarded grants conform to defined budget parameters and projects budget needs to accommodate future grant funding increases, changes and awards.
- Ensures the preparation of operational and statistical reports for management and regulatory agencies.
- Will supervise staff and perform related responsibilities as required.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in business, finance or related field and
- 5 years of professional business or management experience or equivalent combination of experience, education, and training. Some previous supervisory experience required.
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JOB DESCRIPTION: Coordinates major financial reporting and budgeting activities. Ensures compliance with regulations and reporting requirements. Coordinates the correction of account balances, resolves funding issues and maintains proper accounting controls and procedures. Makes recommendations to management related to long-range financial and cash flow analyses. Prepares and analyzes statistical and financial reports, financial statements and supporting schedules. May assist in preparing, developing and monitoring department/organizational budgets. May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies. May perform indirect cost analysis. May hire, train, and supervise a small staff. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: Bachelor's degree in accounting, business administration, finance or a related field and six years of financial analyst or accounting experience, OR equivalent combination of experience, education, and training.
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JOB DESCRIPTION: ** For use by Emory Temporary Services only ** Takes calls from patients and/or patient families for menu requests and utilizes room service diet software to process order. Proactively guides the patient or patient family member in a positive manner through the ordering process making suggestions, as needed. Processes new diet orders, transfers and discharges. Processes menu orders for patients who can not place orders by phone or who have a preselected menu order. Identifies and calls patients who have not ordered their meal and either facilitates the meal order or documents the reason for meal refusal. Identifies patient food preferences and enters them into room service software. Redirects calls if unable to handle a question. Communicates and discusses special needs with other departments such as nursing. Persons in this position maintain a high level of contact with the patient and family and are expected to exemplify Service. Ensures that the menu order is accurate and appropriate to the patient¿s prescribed diet order. Monitors patient meal orders and communicates skipped meals or repeated small meal orders to the appropriate clinical dietitian. Processes nourishment orders and labels and keeps track of tube feeding orders for the units. Effectively communicates any concerns or problems to the dietitians or management staff as appropriate. For administrative and tracking purposes, monitors, collects and/or records operation specific data. Performs other related duties as required.
MINIMUM QUALIFICATIONS: High school diploma or equivalent. 1 year of call center work experience. Additional experience in food service, hospitality or customer service preferred. Demonstrated skills in customer service, critical thinking, problem solving and written and verbal communication. Ability to make sound judgments while quickly processing information. Proficient computer and web-based software skills including the ability to adapt to regular changes in software programs and processes. Knowledge of modified diets preferred. Ability to read, write, speak and communicate in English. Ability to follow and give oral and written instructions. Ability to clearly and pleasantly communicate with patients, patient family members, hospital personnel and co-workers.
PHYSICAL REQUIREMENTS (Medium): 20-50 lbs; 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 50 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.
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JOB DESCRIPTION: ** For use by Emory Temporary Services only ** Takes calls from patients and/or patient families for menu requests and utilizes room service diet software to process order. Proactively guides the patient or patient family member in a positive manner through the ordering process making suggestions, as needed. Processes new diet orders, transfers and discharges. Processes menu orders for patients who can not place orders by phone or who have a preselected menu order. Identifies and calls patients who have not ordered their meal and either facilitates the meal order or documents the reason for meal refusal. Identifies patient food preferences and enters them into room service software. Redirects calls if unable to handle a question. Communicates and discusses special needs with other departments such as nursing. Persons in this position maintain a high level of contact with the patient and family and are expected to exemplify Service. Ensures that the menu order is accurate and appropriate to the patient¿s prescribed diet order. Monitors patient meal orders and communicates skipped meals or repeated small meal orders to the appropriate clinical dietitian. Processes nourishment orders and labels and keeps track of tube feeding orders for the units. Effectively communicates any concerns or problems to the dietitians or management staff as appropriate. For administrative and tracking purposes, monitors, collects and/or records operation specific data. Performs other related duties as required.
MINIMUM QUALIFICATIONS: High school diploma or equivalent. 1 year of call center work experience. Additional experience in food service, hospitality or customer service preferred. Demonstrated skills in customer service, critical thinking, problem solving and written and verbal communication. Ability to make sound judgments while quickly processing information. Proficient computer and web-based software skills including the ability to adapt to regular changes in software programs and processes. Knowledge of modified diets preferred. Ability to read, write, speak and communicate in English. Ability to follow and give oral and written instructions. Ability to clearly and pleasantly communicate with patients, patient family members, hospital personnel and co-workers.
PHYSICAL REQUIREMENTS (Medium): 20-50 lbs; 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 50 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.
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Assistant/Associate Dean, Professional Development and Career Planning (LGS)
Emory University is a leading research university with over $628 million in extramural research funding in 2017. The Laney Graduate School enrolls approximately 2000 students in close to 50 doctoral and master’s degree programs with faculty members from the College of Arts and Sciences and the professional schools of Medicine, Nursing, Public Health, Theology, Business and Law. The Laney Graduate School recruits students internationally, and has research and program collaborations with Georgia Institute of Technology, the U.S. Centers for Disease Control and Prevention, and other institutions. Overall, Emory ranks as the second largest employer in Georgia with over 31,000 employees, including 3,000 faculty members, and a total student enrollment of approximately 15,200. Emory University is positioned along the Clifton Corridor, which also includes the U.S. Centers for Disease Control and Prevention.
The Assistant/Associate Dean is responsible for directing a range of activities that address student professional development programs and career planning. Supervises staff in the professional development and career planning areas. Works closely with the LGS Assistant Dean for Student Affairs and the Assistant Dean for Community, Diversity and Inclusion/Chief Diversity Officer. This position reports to the Vice Provost and Dean of the Laney Graduate School.
The individual selected will lead and implement programming designed to support the academic, social and cultural needs of students during specific transitions throughout their graduate careers and into career pathways. These transitions are marked by academic activity defining doctoral programs by coursework and teaching, examinations and prospectus preparation, dissertation writing, and job search. Programs include contemporary and innovative initiatives that advance student professional development and career planning for masters and doctoral students in programs across the Humanities, Social Sciences, and Natural Sciences. Serves as a liaison for connecting students to broader University programs, external partnerships, and resources related to professional development and career planning. Responsible for maximizing collaborations with other university offices and using resources in place in other campus units that address professional development and career planning.
Lead efforts to enhance career development for graduate students and has responsibility for engaging actively in the development, implementation, and funding, including extramural funding, of new initiatives to promote career readiness. Work closely with graduate program directors, program administrators, and University offices with missions that align with student career development and workforce preparations, like the University Career Center, the Center for Faculty Development and Excellence and career planning offices in other academic units, as well as student-led organizations on campus. Must take initiative to serve as program lead and/or primary investigator for career development grants aimed at teaching graduate students career and professional skills, enhancing their collaborative research experience and making them optimally career ready.
Serves as primary liaison to faculty, in general, and Program Directors and Directors of Graduate Studies for support and guidance for program improvement and curriculum change for graduate student professional development and career planning.
MINIMUM QUALIFICATIONS: PhD or equivalent/parallel degree required. Five years of experience in graduate education and/or design and implementation of initiative and programming for graduate student career planning and professional development. Prior administrative, teaching or experience in academic program design and implementation required. Engagement with professional development of graduate students and a demonstrated ability to build effective relationships with a diverse student population, faculty, staff, and the public also required. Established record of professional development grants preferred. Familiarity with data analysis and reporting.
Please submit your curriculum vitae/resume and cover letter to our job board at http://www.hr.emory.edu/eu/careers/. All applications are confidential.
Emory University is an equal employment opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply.Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Office of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.
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- Assists in the administration and support for procuring goods and services for departments within Campus Services - Facilities Management.
- Works in collaboration with the University's Procurement Services department to assure adherence to the University's purchasing policies and procedures. Interacts with suppliers to secure cost-effective, high-quality products.
- Compiles and refines solicitation specifications; researches and identifies potential sources.
- Independently determines the most appropriate method of acquiring goods and/or services by examining and evaluating the unique elements of each material request, including estimating the value, determining delivery requirements, and researching sources of supply.
- Accesses and employs the on-line computerized procurement system in the procurement process. Reviews and expedites purchase orders and assists in the resolution of accounts payable problems.
- Tracks and monitors the status of orders to respond to customer inquiries and to resolve problems.
- Coordinates delivery and receiving functions for departments.
- Participates in the decision-making process of sole source procurements by evaluating and determining the validity of the requestor's documentation.
- Develops and professionally manages effective business relationships.
- May coordinate on-site vendor product presentations.
- May represent Campus Services in procurement meetings and/or committees.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Two years of college coursework in business management or related field plus two years of professional procurement experience, OR an equivalent combination of education, training and experience.
Positions within this classification require a valid Georgia driver's license and an insurable driving record.
Requires the ability to lift 50 pounds and to bend, stoop and twist
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Installs, activates and repairs campus voice, data and wireless services. Responds to work orders (WOs) and trouble tickets to perform moves, adds, changes and installs and to repair interrupted service. Installs communications wiring and labels and performs testing in accordance with internal IT and Industry standards. Interacts with Coordinators and customers to clarify work details and to troubleshoot issues. Interacts with Switch Technicians and Data Engineers to resolve issues with installs, repairs and port assignments. Utilizes automated tracking and management tools (e.g., MySoft, etc.) to update status, report details and to complete work assignments. Interacts with Operations Center staff to resolve network issues and service interruptions. Interacts with customers to determine needs and issues. Provides equipment demonstrations to explain operations. Maintains on-call status to ensure 24 x 7 coverage and to respond to emergencies. Interacts with Coordinators to initiate on-site changes to WOs and to maintain flexibility. Performs on-site customer walk-throughs to assist with developing effective WOs. Prepares for moves to coordinate equipment needs, clarify instructions and gather resources (e.g., department staff, etc.). Moves communications services to provide existing service levels at new locations. Establishes new voice and data connections to provide customers with new service. Interacts with Coordinators to update and change WO instructions. Conducts wiring installs to provide connections from communications closets to the workspace. Inspects communications closets to ensure security, safety and cleanliness. Evaluates communications closet configurations to recommend data switch port upgrades. Maintains FS vehicles to ensure safety and operability. Maintains campus emergency and elevator phones to ensure service levels and safety. Maintains personal FS toolkit bags to ensure tool functionality and to ensure tool bags are sufficiently equipped for meeting WO demands. Utilizes MySoft to update WOs and to document and track work status for meeting service level requirements. Applies accurate prices for work performed to WOs to ensure proper billing. Closes out trouble tickets to verify issues have been corrected.
PREFERRED: A high school diploma and two years of relevant IT experience, OR an equivalent combination of education, training, and/or experience. Building Industry Consulting Services, Int'l minimum level 1. Ability to lift up to 50lbs. Ability to bend, stoop, and twist. Valid Georgia driver's license and an insurable driving record.
UNIVERSITY JOB DESCRIPTION: **This is a central university office position** Supports and assists with installs and activations and repairs campus voice and data services. Responds to work orders (WOs) and trouble tickets to perform moves, adds, changes and installs and to repair interrupted service. Supports communications wiring installs, labeling and testing in accordance with internal IT and Industry standards. Interacts with Coordinators and customers to clarify work details and to troubleshoot issues. Utilizes automated tracking and management tools to update status, report details and complete work assignments. Interacts with customers to determine needs and issues. Assists with equipment demonstrations to explain operations. Interacts with Coordinators to initiate on-site changes to WOs and to maintain flexibility. Performs on-site customer walk-throughs to assist with developing effective WOs. Prepares for moves to support equipment needs, clarify instructions and gather resources (e.g., department staff, etc.). Assists with moves of communications services to provide existing service levels at new locations. Supports new voice and data connections to provide customers with new service. Interacts with Coordinators to update and change WO instructions. Assists with wiring installs to provide connections from communications closets to the workspace. Inspects communications closets to ensure security, safety and cleanliness. Evaluates communications closet configurations to recommend data switch port upgrades. Maintains FS vehicles to ensure safety and operability. Maintains campus emergency and elevator phones to ensure service levels and safety. Maintains personal FS toolkit bags to ensure tool functionality and to ensure tool bags are sufficiently equipped for meeting WO demands. Utilizes MySoft to update WOs and to document and track work status for meeting service level requirements. Updates MySoft records to maintain accurate and up-to-date information. Applies accurate prices for work performed to WOs to ensure proper billing. Closes out trouble tickets to verify issues have been corrected. Utilizes Microsoft Excel to build spreadsheets for data port assignments. Utilizes applications to print labels for phones. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma and one year of relevant IT experience, OR an equivalent combination of education, training, and/or experience. Ability to lift up to 50lbs. Ability to bend, stoop, and twist. Valid Georgia driver's license and an insurable driving record.
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The Task Force for Global Health is seeking a Program Director for their TEPHINET Program; located at the Decatur, Georgia headquarters.
TEPHINET BACKGROUND:
The principal mission of TEPHINET is to strengthen global field epidemiology capacity through initiating, supporting, and networking of field-based training programs that enhance competencies in applied epidemiology and public health practice. To carry out this mission, TEPHINET implements programs that strengthen the quality of FETPs; enable networking and continuous learning within the global FETP community; and facilitate the mobilization of a skilled workforce in response to global public health threats. Specific TEPHINET activities that advance these objectives include an accreditation program; regional and global conferences; TEPHIConnect (an alumni networking platform and program); and the development and implementation of a network-wide learning strategy. TEPHINET also provides administrative and management support to many international public health projects, many of which are related to the field epidemiology training programs.
POSITION DESCRIPTION:
TEPHINET is a professional alliance of 71 field epidemiology training programs (FETPs) serving more than 100 countries around the world. Trainees of these programs master a set of core competencies, vital to the practice of public health, while strengthening their countries’ health care ministries by providing critical epidemiologic and other public health services. The Director is responsible for providing leader-ship and expertise for the global network; for developing, cultivating and maintaining professional relations with FETP leaders, regional networks, funders, and a variety of stakeholders across the globe; for collaborating with those leaders, funders and stakeholders to ensure progress toward the shared vision of developing sustainable applied epidemiology capacity in all countries; and providing oversight of a staff of approximately 20 persons in the areas of fund-raising, financial management, personnel, and program development. This position is based at The Task Force for Global Health's headquarters in Decatur, Georgia, USA.
BACKGROUND:
The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its eight programs focus on building robust public health systems that serve all people. Program areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force for Global Health was recognized for its extraordinary contributions to alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to in-kind contributions of medicines and vaccines from major pharmaceutical companies valued at billions of dollars annually.
PRIMARY RESPONSIBILITIES:
- Program Partnership, Formation, and Support
- Seek opportunities, resources, and new alliances to expand the network, to enhance TEPHINET project offerings within the network, and generally to enhance field epidemiology capacity building worldwide
- Promote and maintain effective communication and good relations within the organization, with partner organizations, and with funders
- Provide ongoing operational support to member FETPs globally
- Continue to develop and support a global network of FETP alumni to foster communication and lifelong learning among graduates, rapid identification of trained epidemiologists for response to international disease outbreaks, and ongoing engagement in the global mission to foster field epidemiology capacity
- Build collaborative relationships with key stakeholders, namely funding partners, FETPs, board of advisors, regional networks, governments, NGOs, and management and staff at TFGH.
- TEPHINET Strategic Management
- Work with leaders and stakeholder throughout the global FETP enterprise to identify and address challenges, enhance current practices, and develop innovative new approaches to developing sustained applied epidemiology capacity world-wide
- Engage closely and regularly with CDC and other funding partners, to understand funders’ priorities and ensure harmonization of direction among funders, board of advisors, implementation partners, and the FETPs that TEPHINET serves
- Develop and implement a strategic plan for TEPHINET, in concert with the TEPHINET board of advisors, funders, staff, and senior management of the Task Force for Global Health
- Continue and expand efforts to assure high quality in all FETPs, e.g., via the accreditation program, global and regional scientific conferences, and the development of new learning re-sources
- Provide secretariat-level leadership to the TEPHINET board of advisors, e.g., by ensuring that the board is engaged in considering and advising on key issues and challenges facing the global FETP enterprise; by implementing decisions of the TEPHINET board of advisors; by planning agendas and prepare minutes for meetings of the TEPHINET board of advisors; and by providing reports to the TEPHINET board of advisors and to the Task Force leadership
- Resource Development and Financial Management
- Solicit funds and write proposals to secure funding to support network activities (as specified in the TEPHINET work plan and approved by the board of advisors), so as to ensure goals and objectives are met
- Represent the program to funders and other organizations
- Oversees financial management of program budget in collaboration with the Deputy Director
- TEPHINET Team Management
- Set direction and oversee the staff of the TEPHINET program
- Partner with the Deputy Director to ensure that effective and efficient management structures and fiscal systems are in place
- Monitor team progress toward key TEPHINET indicators and goals
- Support the performance, development and growth of the TEPHINET team
- Engagement with the Task Force for Global Health
- Participate fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by Task Force management
- Engage as appropriate with other programs of the Task Force to seek opportunities for cross-program synchrony and collaboration with TEPHINET and TEPHINET partners
TRAVEL:
- 20-40% Domestic and International
MINIMUM QUALIFICATIONS:
- MD or PhD or related advanced degree
- At least 10 years of experience in public health
- Formal training in epidemiology, or demonstrated experience working as an epidemiologist or managing a field epidemiology organization
- Knowledge of and experience working with Field Epidemiology Training Programs (FETPs), EIS, or related Applied Epidemiology development programs
- An established base of strong working relationships across multiple TEPHINET member pro-grams, as evidenced (for example) by active membership on committees and working groups that address cross-network priorities such as program accreditation, learning resource development, or global/regional meeting planning.
- At least 8 years of successful management and leadership experience at the senior level to include the following: strategic planning, team building, program development and management, organizational development, international relations, and fundraising for public health programs
- Familiarity with key global capacity development efforts and initiatives, e.g., WHO Sustain-able Development Goals, global health security efforts, and universal health care initiatives
- Demonstrated ability to think conceptually, strategically, organizationally, and analytically while developing solutions and managing complex relationships and problems
- Demonstrated experience in collaborating and building partnerships, including working with funders, global organizations, governmental agencies and NGOs
- Strong interpersonal, relationship building and partnering skills, as demonstrated (for example) by successful networking across organizations
- A record of scientific excellence and achievement as demonstrated (for example) by publications in peer-reviewed journals, presentations of epidemiologic investigations at scientific conferences, and/or successful application for research funding.
- Demonstrated leadership and oversight of a non-profit, charitable, governmental institution or related organization
- International experience in working with and in developing countries,
- Excellent written and verbal English communication skills
PREFERRED QUALIFICATIONS:
- Working proficiency with one or more languages other than English.
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JOB DESCRIPTION: Recruits, screens, identifies, contacts, and interviews participants to obtain data for assigned research projects. Interviews may be conducted in person, in a clinical setting, the subject's residence, or by telephone. Coordinates the data collection process. May abstract data from the participant's medical record. Schedules appointments, obtains consent forms, explains the study to the participant and collects data. May observe participants and record results of observation through written documentation or video recording. Edits completed questionnaires for completeness, legibility and accuracy. Follows up with participants to obtain missing data or clarify existing data. Designs forms, worksheets and study questionnaires. May code and enter data into a database. Compiles data and produces reports to be used for analysis of research findings. May monitor blood pressure and heart rate and may take vital signs and height/weight measurements. May collect blood, saliva, or urine samples from participants and prepare them for laboratory testing. Provides direction to others engaged in the interviewing process. Maintains required record-keeping. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent. Two years of administrative support, customer service or other related experience which includes one year of interviewing experience. Data entry experience. Positions that require drawing blood require completion of a phlebotomy training program.
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JOB DESCRIPTION:
Coordinates major financial reporting and budgeting activities. Ensures compliance with regulations and reporting requirements. Coordinates the correction of account balances, resolves funding issues and maintains proper accounting controls and procedures. Makes recommendations to management related to long-range financial and cash flow analyses. Prepares and analyzes statistical and financial reports, financial statements and supporting schedules. May assist in preparing, developing and monitoring department/organizational budgets. May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies. May perform indirect cost analysis. May hire, train, and supervise a small staff. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Bachelor's degree in accounting, business administration, finance or a related field and six years of financial analyst or accounting experience, OR equivalent combination of experience, education, and training.
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JOB DESCRIPTION:
Designs, implements, and coordinates operational facets of a specific program. Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes. Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies. Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars. May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program. May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals. Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches. Maintains complete and accurate program records. May serve on or chair various University committees. May supervise program staff, interns, and/or volunteers. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
Bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.
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JOB DESCRIPTION: ** For use by Emory Temporary Services only ** Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.
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Reporting to the School’s Office Manager, the Sr. Administrative Assistant will provide crucial administrative support to both clinical and research intensive faculty. Working in partnership with other units within the School, is responsible for providing administrative support processing financial transactions, purchasing instructional and lab supplies, managing inventory, and monitoring faculty budgets. Must stay abreast of updates to Emory University and School of Nursing’s Business and Finance & RAS unit policy and procedures. Willing to become well versed in post-award grant allowance specifications.
FORMAL JOB DESCRIPTION:
- With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
- Oversees office operations and ensures office activities comply with policies and procedures.
- Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. Develops and maintains spreadsheets.
- Initiates, processes and maintains records and invoices. Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
- Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
- Ensures manager is appropriately prepared for daily activities. Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
- Prepares charts and graphs for reports and presentations.
- Reviews incoming correspondence and identifies items of special interest to manager or others.
- Screens items that can be routinely handled and prepares appropriate responses.
- Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
- May take dictation or transcribe from a machine.
- Maintains various databases and/or spreadsheets.
- Sets up and organizes filing systems.
- Answers, screens and routes incoming telephone calls.
- May supervise or direct the work of other administrative clerical/secretarial employees.
- Oversees ordering and maintenance of office supplies and forms.
- May coordinate domestic or foreign travel arrangements.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- A high school diploma or equivalent AND six years of secretarial or administrative support experience,
OR
- A bachelor's degree AND one year of administrative support experience.
- Proficient with word processing, spreadsheet, and presentation software applications.
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JOB DESCRIPTION: ** For use by Emory Temporary Services only ** Obtains demographic and insurance information for preregistration/registration on all patients. Communicates hospital's financial policies to all patients. Identifies patients who require early financial counseling intervention. Collects on self pay accounts, co-pay, and deductibles. Documents financial arrangements. Cross trains in other Access Departments and Facilities. Schedules procedures/follow up appointments in General Patient Registration Millennium Scheduling. Completes demographic and insurance. Provides patients with exam information. Familiar with Advance Beneficiary Notice, precertification, ICD-9 coding, Medical Terminology. Communicates with Physician Offices, Staff, and other departments. Assist with departmental workflow as needed, ensures timely registrations by staff. Maintains thorough understanding of insurance, registration, scheduling, referrals, authorizations, and account follow-up. Monitors patient flow and wait times. Identifies, handle, and notifies leadership of issues and initiates appropriate action for resolution. Serves as point person for employee questions. Provides ongoing performance feedback, addresses problems, and trains new and existing employees. Verifies and documents competency and identifies and suggests ways to develop skills. Assists (Supervisor/Manager) to define duties and responsibilities of staff; assigns work, monitors progress of work and ensures timely completion of tasks. Communicates new insurance rules, changes in policies, procedures and regulations. Monitors compliance with regulatory, licensing, and accreditation standards. Facilitates quality improvement by reporting problems, concerns, and opportunities for increased revenue and decreased denials. Assists with development and implementation of new or improved processes. Maintains knowledge and is familiar with HealthQuest, General Patient Registration (GPR), IDX Scheduling, Millennium, and Patient Portion Price, and other systems utilized by Patient Access. Performs other duties as required.
MINIMUM QUALIFICATIONS: Associate's degree in related field and 4 years experience in a healthcare environment or an equivalent combination of education and experience. CHAA (Certified Patient Access Associate) CPAR (Certified Patient Account Representative) and/or CFC (Certified Financial Counselor) preferred. Typing skills with a minimum of 35 wpm and good communication skills.
PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.